19 Best Billing Software To Accelerate Cash Inflows In 2024

Xledger is a cloud-based financial management system designed to provide businesses with a range of accounting and financial tools. It aims to automate a significant portion of accounting and financial tasks.

Why I picked Xledger: As a billing software, Xledger automates complex intercompany transactions, reducing administrative burdens and minimizing errors. Its support for multiple currencies and local financial regulations makes it ideal for global operations and managing multi-entity operations. Its centralized system also supports real-time analytics and reporting, enabling immediate visibility into the financial performance of each entity.

Xledger Standout Features and Integrations:

Features include project accounting to manage project costing, billing, and tracking of project financial performance. The software also offers budgeting and forecasting to aid financial planning and analysis.

Furthermore, Xleder's automated accounts payable and receivable manage the inflow and outflow of cash related to customer invoices and vendor bills to help improve overall workflow.

Integrations include GoldFinch, Salesforce, Microsoft Dynamics CRM, JPMorgan Chase Bank, Chase Credit Card, Harvest, Magento, and more.

Online Check Writer is a simple and secure way for businesses to pay and get paid. The software supports ACH payments, direct deposits, checks, and debit and credit card payments as well.

Why I picked Online Check Writer: I like that it offers a free way to send and receive payments, with reasonable transaction fees.

Online Check Writer Standout Features and Integrations:

Features include a mobile app that allows you to accept payments and print checks.

In my opinion, Online Check Writer’s transaction fees are reasonable at 1% on their free plan, up to a maximum of $5, which is lower than other services like PayPal. This has all of the basic AP and AR features businesses need to send and receive payments.

Integrations include QuickBooks, Xero, Gusto, Zoho Payroll, BILL, and Zapier.

Most billing software is only designed to invoice customers for standard line items or one-time charges. Tridens Monetization is unique in that it also allows for usage-based billing.

Why I picked Tridens Monetization: Tridens looks to me like it’s been specifically designed for the telecommunications, energy, and utility industries. I think companies that need to bill customers for usage of electricity or natural gas will find Tridens can make their processes much more convenient. I can see it also being applicable to subscription-based services from media or SaaS companies.

Tridens Monetization Standout Features and Integrations:

Features include flexible pricing and monetization models. Triden’s ability here is what really stands out to me.

Triden’s customer web and mobile apps let your customers view their account balance and usage and pay their bills online. I was also impressed by the amount of analytics and reporting tools Tridens offers, including custom dashboards and customizable reports.

Integrations include Netsuite, SAP, Microsoft Dynamics, Salesforce, Stripe, Paypal, and SureTax.

BILL (formerly Bill.com) is a cloud-based software and billing platform. It can help you to digitize your accounts payable, accounts receivable, and other financial processes in your business and to make them run more efficiently.

Why I picked BILL: I like that BILL stores everything in the cloud and reduces paper-based processes. Plus, you don’t need to install software on specific machines or keep it updated. I would normally be concerned about security with cloud-based billing software. However, BILL keeps all payment processing in-house and uses bank-level encryption and secure data center facilities with more than one physical location for full redundancy.

BILL Standout Features and Integrations:

Features include support for multiple payment options, including ACH (automated clearing house), virtual cards, and online payment reminders.

I like that BILL provides flexibility for billing customers and accepting payments, even internationally. BILL also has approval workflows for managing bills and payments more efficiently. Plus, it leaves behind a clean audit trail of all transactions.

BILL’s real-time reporting on cash inflows and outflows help companies monitor their financial health. The forecasting tools seem like they'd be helpful for strategic planning, too.

Integrations include Netsuite, Sage, Xero, QuickBooks, SAP, Freshbooks, and Hubdoc.

Rossum is an AI-powered document processing software. It helps businesses to extract data from documents like purchase orders, invoices, and receipts.

Why I picked Rossum: Rossum uses optical character recognition (OCR) to help quickly extract data from scanned documents. What I think sets Rossum apart is its machine-learning algorithms and AI technology. This means the software continually gets better, faster, and more accurate at processing documents over time as it gets to know the document formatting of your particular vendors and customers.

Although Rossum itself isn’t a billing software, it natively integrates with the most popular choices and pays for itself if you consider the time saved in the billing process.

Rossum Standout Features and Integrations:

Features include the ability to greatly reduce manual data capture. Rossum claims their software can save you 82% of the time on document validation. Rossum seems quite good at reading business documents like a human, and it adapts well to changes in document style, layout, and formatting.

Overall, I think it could help companies save a lot of time spent validating and entering billing data.

I also like how Rossum’s analytics and reporting features can help with troubleshooting.

Integrations include BILL, QuickBooks, Freshbooks, Xero, SAP, NetSuite, Zoho Books, Coupa, and Dropbox.

Scoro is a business management software with a particular focus on service businesses.

Why I picked Scoro: Scoro can help service businesses ‌stay organized and keep everything in one place. In addition to billing, it also has solutions for project management, customer relationship management, and financial reporting

Scoro Standout Features and Integrations:

Features include the ability to control your billing and expense lifecycle, from providing quotes to collecting payment on invoices. By having sales, delivery, and financial information in one platform, you can get a better idea of how a business is performing.

I think Scoro’s drag-and-drop planner and Kanban task board help plan and prioritize work and manage time more efficiently.

Integrations include Google Calendar and Google Drive, Microsoft Exchange, Dropbox, Jira, QuickBooks, Xero, Stripe, Hubspot, Asana, Expensify, Trello, and dozens of other applications.

GetCost is a billing and estimating app designed primarily for contractors and small businesses. It’s available on multiple platforms, including web, Android, and iOS devices.

Why I picked GetCost: Contractors have unique needs compared to businesses in other industries. They need billing software made for their specific way of doing business. GetCost puts more emphasis on estimates, scheduling, timesheets, and project management compared to other billing software on this list.

GetCost Standout Features and Integrations:

Features include all the ability to send estimates and invoices within the software, then track their status from receipt to full payment.

GetCost also lets contractors manage teams with tools for scheduling and job assignments.

GetCost gives you the ability to create and use pre-designed invoice templates.

Integrations include QuickBooks, PayPal, and Stripe.

HighRadius uses AI to help your company automate your accounts receivable, treasury, and other finance processes.

Why I picked HighRadius: I chose HighRadius for its ability to manage high-volume billing. Plus, I think it’s a tool that can scale alongside businesses as their operations grow and become more complex.

HighRadius Standout Features and Integrations:

Features include automated, proactive reviews of your customers. I think that'd be especially important for a company dealing with hundreds or thousands of customers. I like that HighRadius allows you to send invoices through web, email, fax, or print and mail them the old-fashioned way.

From my experience in accounting, I know some customers are particular about how they like to receive their bills. HighRadius also claims their AI-based cash application software can post 95% of payments without a human having to touch it, which I think would cut down on a ton of manual work in a large company.

Integrations include all major ERPs like Oracle, Microsoft Dynamics, and SAP, plus payment processing partners like Stripe and Chase, credit agencies such as Equifax and Experian, and more than a dozen others.

VatPay is a billing software that allows you to generate invoices in any language or currency. The company also has a strong focus on project management and time-tracking features.

Why I picked VatPay: I liked that VatPay supports multiple currencies. If your company’s doing business with clients and customers in other countries,

VatPay lets you specify the currency you wish to receive your payment in. Customers can pay directly from your invoice or through a client portal using VISA, Mastercard, AMEX, or Apple Pay.

VatPay Standout Features and Integrations:

Features include being compatible with mobile, tablet, or desktop. Its time-tracking and project management tools allow you to invite your employees, contractors, or even clients to collaborate on projects.

I like how your customer invoices, account statements, and credit memos can be customized with your business logo and theme.

VatPay can also generate insightful reports to help you understand where your money is coming from and where it’s going.

Integrations include Stripe, PayPal, Chase, Google Suite, Authorize.net, and Office 365.

QT9 is an enterprise resource planning (ERP) software. This means it aims to integrate various different processes within an organization into one application. This includes billing features and accounts receivable, as well as things like inventory management, quality control, customer relationship management, and more.

Why I picked QT9 ERP: I think once a company reaches a certain size, it becomes cumbersome to have many different specialized softwares for individual business processes. I feel that larger companies can benefit from consolidating many of these features.

QT9 ERP Standout Features and Integrations:

Features include 18+ pre-installed modules. I like that QT9 allows you to have your purchasing, accounting, AR & AP, general ledger, and other finance modules all centralized into a single software. I think this will help reduce the need for individual spreadsheets that require manual data entry, as well as data import and export.

QT9 allows finance and other processes like inventory control, manufacturing, and shipping to share data directly. The modules are highly scalable, so you can roll out your implementation in phases and upgrade one module at a time as your company grows.

Integrations include QuickBooks and Sage 50.