20 Best Billing Software To Accelerate Cash Inflows In 2025

Xero is a cloud-based accounting software designed for small and medium-sized businesses.

Why I picked Xero: I like that it provides a comprehensive suite, with tools for bookkeeping, billing and invoicing, bank reconciliation, expense tracking, and financial reporting, for under $15/month.

Xero Standout Features and Integrations:

Features include a very user-friendly interface. I think where Xero really excels is in making accounting tasks more approachable to small business owners who don’t have an accounting or finance background.

I think Xero comes with native Stripe integration and gives you the ability to safely accept credit card payments or direct debits.

Integrations include Shopify, Stripe, Hubspot, and Mailchimp.

EBizCharge is billing software designed for B2B businesses to process credit card and eCheck payments across multiple channels, including online, in-person, over the phone, or through email. It’s built to work inside your current ERP, CRM, or accounting system. 

Why I picked EBizCharge: I picked EBizCharge because it simplifies recurring billing, auto-pay, and invoice payments all in one place. You can send email payment links or let customers pay through a self-service portal. Invoices and sales orders can be created, edited, and preauthorized directly in the system. Everything syncs with your accounting software, reducing manual work and errors.

EBizCharge Standout Features and Integrations:

Features include a virtual terminal that lets you run transactions from any device or web browser, making billing flexible for remote teams. There's also a detailed reporting engine with over 50 search filters to help you track invoice status, transaction history, and outstanding payments.

On the security side, billing data is protected using encryption, tokenization, and PCI-compliant protocols.

Integrations include Acumatica, QuickBooks Desktop, QuickBooks Online, NetSuite, Microsoft Dynamics, Magento, BigCommerce, Salesforce, Zoho CRM, WooCommerce, Volusion, and Shopify.

DealHub is a versatile platform that combines several important business functions into one experience. It's designed to help you manage everything from pricing configurations to contract management and billing.

Why I picked DealHub: DealHub supports a wide range of billing models—including recurring, usage-based, milestone, and tiered pricing—so you can tailor your billing approach to fit your product or service. It automates subscription renewals, mid-term changes like co-terms and proration, and invoicing, which helps reduce manual errors and keeps billing accurate and up to date. This flexibility is especially useful for businesses that need to manage different billing cycles or adjust pricing as customer needs evolve.

DealHub Standout Features and Integrations:

Features include automated billing workflows that reduce manual tasks and help ensure accuracy across the billing cycle. It even provides real-time revenue analytics, giving your team visibility into billing performance and customer behavior.

DealHub also offers subscription lifecycle management tools that handle everything from onboarding to renewal, making it easier to manage customer relationships over time.

Integrations include Salesforce, Microsoft Dynamics 365, HubSpot, Freshworks, Slack, Gong, DocuSign, DealHub API, LinkedIn, Optimizely, and Google.

Stax Pay is an all-in-one platform that offers secure, multi-method payments for businesses. It simplifies payment processes and provides transparent pricing, making it a suitable choice for businesses looking for a secure and comprehensive payment solution.

Why I picked Stax Pay: Stax Pay's transparent pricing model aligns with the need for a straightforward and comprehensive payment processing solution. In judging its capabilities, what makes Stax Pay stand out is its ability to accept multiple payment types and the seamless integration of necessary tools within a single dashboard, which is critical for efficient business management.

Stax Pay Standout Features and Integrations:

Features include quick and easy payment acceptance, automated billing, and seamless surcharging with industry-leading compliance. Stax Pay offers subscription billing, surcharging programs, and additional resources such as insights, API documentation, and support knowledgebase.

Integrations include Slack, Zapier, Microsoft Office, Google Suite, and CRMs. Stax Pay also supports comprehensive mobile software development kits in Javascript and Python, and a language-agnostic RESTful API.

Online Check Writer is a simple and secure way for businesses to pay and get paid. The software supports ACH payments, direct deposits, checks, and debit and credit card payments as well.

Why I picked Online Check Writer: I like that it offers a free way to send and receive payments, with reasonable transaction fees.

Online Check Writer Standout Features and Integrations:

Features include a mobile app that allows you to accept payments and print checks.

In my opinion, Online Check Writer’s transaction fees are reasonable at 1% on their free plan, up to a maximum of $5, which is lower than other services like PayPal. This has all of the basic AP and AR features businesses need to send and receive payments.

Integrations include QuickBooks, Xero, Gusto, Zoho Payroll, BILL, and Zapier.

Chargebee is a popular billing software with a focus on subscription-based or recurring billing. I think it would probably be a good fit for fast-growing SaaS and eCommerce businesses.

Why I picked Chargebee: I feel like this software will make it easier for businesses to manage and collect subscription-based payments from their customers. It simplifies the process of onboarding customers, as well as upgrading, downgrading, or canceling subscription plans.

Chargebee Standout Features and Integrations:

Features include support for a wide range of billing models. I saw that Chargebee supports everything from one-time charges up to more complex subscription plans with tiered pricing.

Chargebee has tools to assist with invoicing and payment collection through a secure payment gateway. It also supports dunning management, meaning it will automatically retry in the event of a failed payment.

Integrations include Sage Intacct, QuickBooks, Xero, Netsuite, Salesforce, Hubspot, Microsoft Dynamics, Zoho CRM, Mailchimp, Slack, and dozens more, plus other 3rd party software integrations through Zapier.

Most billing software is only designed to invoice customers for standard line items or one-time charges. Tridens Monetization is unique in that it also allows for usage-based billing.

Why I picked Tridens Monetization: Tridens looks to me like it’s been specifically designed for the telecommunications, energy, and utility industries. I think companies that need to bill customers for usage of electricity or natural gas will find Tridens can make their processes much more convenient. I can see it also being applicable to subscription-based services from media or SaaS companies.

Tridens Monetization Standout Features and Integrations:

Features include flexible pricing and monetization models. Triden’s ability here is what really stands out to me.

Triden’s customer web and mobile apps let your customers view their account balance and usage and pay their bills online. I was also impressed by the amount of analytics and reporting tools Tridens offers, including custom dashboards and customizable reports.

Integrations include Netsuite, SAP, Microsoft Dynamics, Salesforce, Stripe, Paypal, and SureTax.

BILL (formerly Bill.com) is a cloud-based software and billing platform. It can help you to digitize your accounts payable, accounts receivable, and other financial processes in your business and to make them run more efficiently.

Why I picked BILL: I like that BILL stores everything in the cloud and reduces paper-based processes. Plus, you don’t need to install software on specific machines or keep it updated. I would normally be concerned about security with cloud-based billing software. However, BILL keeps all payment processing in-house and uses bank-level encryption and secure data center facilities with more than one physical location for full redundancy. I also like that it supports international payments in over 130 countries.

BILL Standout Features and Integrations:

Features include support for multiple payment options, including ACH (automated clearing house), virtual cards, and online payment reminders.

I like that BILL provides flexibility for billing customers and accepting payments, even internationally. BILL also has approval workflows for managing bills and payments more efficiently. Plus, it leaves behind a clean audit trail of all transactions.

BILL’s real-time reporting on cash inflows and outflows help companies monitor their financial health. The forecasting tools seem like they'd be helpful for strategic planning, too.

Integrations include Netsuite, Sage, Xero, QuickBooks, SAP, Freshbooks, and Hubdoc.

Rossum is an AI-powered document processing software. It helps businesses to extract data from documents like purchase orders, invoices, and receipts.

Why I picked Rossum: Rossum uses optical character recognition (OCR) to help quickly extract data from scanned documents. What I think sets Rossum apart is its machine-learning algorithms and AI technology. This means the software continually gets better, faster, and more accurate at processing documents over time as it gets to know the document formatting of your particular vendors and customers.

Although Rossum itself isn’t a billing software, it natively integrates with the most popular choices and pays for itself if you consider the time saved in the billing process.

Rossum Standout Features and Integrations:

Features include the ability to greatly reduce manual data capture. Rossum claims their software can save you 82% of the time on document validation. Rossum seems quite good at reading business documents like a human, and it adapts well to changes in document style, layout, and formatting.

Overall, I think it could help companies save a lot of time spent validating and entering billing data.

I also like how Rossum’s analytics and reporting features can help with troubleshooting.

Integrations include BILL, QuickBooks, Freshbooks, Xero, SAP, NetSuite, Zoho Books, Coupa, and Dropbox.

Xledger is a cloud-based financial management system designed to provide businesses with a range of accounting and financial tools. It aims to automate a significant portion of accounting and financial tasks.

Why I picked Xledger: As a billing software, Xledger automates complex intercompany transactions, reducing administrative burdens and minimizing errors. Its support for multiple currencies and local financial regulations makes it ideal for global operations and managing multi-entity operations. Its centralized system also supports real-time analytics and reporting, enabling immediate visibility into the financial performance of each entity.

Xledger Standout Features and Integrations:

Features include project accounting to manage project costing, billing, and tracking of project financial performance. The software also offers budgeting and forecasting to aid financial planning and analysis.

Furthermore, Xleder's automated accounts payable and receivable manage the inflow and outflow of cash related to customer invoices and vendor bills to help improve overall workflow.

Integrations include GoldFinch, Salesforce, Microsoft Dynamics CRM, JPMorgan Chase Bank, Chase Credit Card, Harvest, Magento, and more.