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Best Construction Accounting Software Shortlist

Before I get into the details, here’s the accounting construction software that made the cut:

  1. CMiC - Best for collaboration features
  2. Jonas Premier - Best for large companies
  3. Knowify - Best for cloud-based teams
  4. QuickBooks for Construction - Best for small contractors
  5. Foundation - Best for timesheet management
  6. CoConstruct - Best for home builders and remodeling teams
  7. Procore - Best for large general contractors
  8. BuilderTREND - Best for project management teams
  9. CoreCon -Best for preconstruction and job tracking features
  10. Sage Paperless Construction - Best document management features
  11. DelTek ComputerEase - Best for cost management features
  12. RedTeam - Best for real-time reporting and analytics features

Drawing from my own experience working in the construction industry, I’ve summarized the key features and capabilities of the construction accounting software options outlined below. I’ve also included relevant information about free trial offers and pricing for each tool.

What is Construction Accounting Software?

Construction accounting software is a type of financial management software designed specifically for the construction industry.

Construction accounting software helps construction companies manage their finances. It helps with tasks like tracking project costs, creating invoices and bid documents, monitoring job progress, and managing cash flow.

Construction companies have unique financial needs like progress billing, job costing, monitoring the status of construction projects, and meeting revenue recognition requirements. Standard accounting software might not include these features. That’s where construction accounting software helps you to keep track of these industry-specific details.

Overview of the 12 Best Construction Accounting Software

Here’s my assessment of each piece of software that I chose for this list—plus what I think each one does best and what sort of construction company it’s best suited for.

1. CMiC - Best for collaboration features

Screenshot of CMiC software
CMiC’s subcontractor collaboration suite is part of how it centralizes communication.

If your construction business is growing quickly and you’re finding it hard to keep everyone on the same page, then CMiC is the software I recommend. Its collaboration suite keeps all of your project bids, schedules, and summary data in one place so that nothing gets lost.

Why I picked CMiC: It centralizes all of your communications and documents for a project so your whole team can access the information they need at any time. Plus, all project documents are time-stamped and synced across the platform, so you know that your administrative team in the office and your people working on-site are looking at the most recent cost data and project change orders.

CMiC Standout Features and Integrations:

Standout features of CMiC include its plan distribution and viewing platform, which lets you compare different versions of site specifications and design plans from a mobile device in the field. It’s great at job costing, with tracking and monitoring tools for all job materials, labor, subcontractor, and equipment costs. The payroll management features are a nice bonus, too.

Pre-built integrations include various 3rd party applications like Autodesk, Bluebeam, Comdata, DocuSign, Kofax, and PlanGrid. CMiC also offers API bundles for CRM, estimates and budgets, payroll processing, and other tasks.

Pricing: Pricing upon request

Free Trial: Free demo available

Pros
  • Ease of use
  • Real-time visibility into accounting and operations
  • Highly customizable
Cons
  • Complex setup
  • Limited reporting features

2. Jonas Premier - Best for large companies

Screenshot of Jonas Premier software
Jonas Premier is an all-in-one solution.

Large companies will benefit from software that standardizes their workflow and accommodates large amounts of data. Jonas Premier allows you to complete most of your job functions from within a single program.

Why I picked Jonas Premier: It’s an all-in-one solution that consolidates your accounting, job costing and estimating, billing, document and drawing management, and scheduling.

It’s best for large companies that don’t mind paying a bit extra, in exchange for the convenience of not needing to integrate several separate programs together to accomplish all of these tasks.

Jonas Premier Standout Features and Integrations:

Standout features of Jonas Premier include an impressive assortment of standard and customizable reports. These reports provide managers and decision-makers with up-to-date project data that’s needed to manage large and complex projects, which you can easily export to Excel for further analysis.

If you outsource your company’s payroll to a 3rd party administrator, Jonas Premier can export employee timesheets and other relevant data to assist in that process. They’ll also help export the data from your existing systems when you make the switch.

Integrations for Jonas Premier are noticeably lacking. Since it is one of the few construction accounting software options that’s designed to be all-inclusive, technically you shouldn’t really need any integrations. But it is possible to interface with other software tools.

Pricing: From $299 per user, per month

Free Trial: Free demo available

Pros
  • Unlimited document storage
  • User-friendly and easy to understand
  • Over 50 financial reports with drill-down capability
Cons
  • Integrations are difficult
  • Can’t be combined with existing accounting software

3. Knowify - Best for distributed teams

Screenshot of Knowify software
Knowify features a UI that I personally find quite visually appealing.

Speaking from experience, I know how disheartening it can be to work with clunky, outdated software. Knowify is a cloud-based tool with a modern interface and extensive functionality.

Why I picked Knowify: It’s completely cloud-based and its time-tracking features allow your workers to clock in and out using a mobile app.

You can also manage your entire invoicing process within Knowify, from creating and submitting purchase orders and change requests, to customizing and sending invoices. It also gives you the option to add an electronic payment link to invoices so you can (hopefully) get paid faster.

Knowify Standout Features and Integrations:

Standout features of Knowify include plenty of custom templates for invoicing, proposals, and more. You can use these to make your bids and proposals look professional and really stand out from the competition, which should in turn help you to land more construction jobs. Knowify’s subcontractor management system helps cut down on paperwork, so you don’t have to worry about physical timesheets, shuffling paper back and forth between the job site and the office, or chasing down missing forms.

Integrations include QuickBooks, Square, ClockShark, CompanyCam, Billd, Fundbox, Lendflow, Permits.com, and more. Also integrates with Zapier, which allows you to tie in hundreds of 3rd party apps.

Pricing: From $186 per month

Free Trial: 14-day free trial

Pros
  • Great for plumbers, landscapers, or others that need access on the go
  • Excellent time tracking and location features
  • User-friendly
Cons
  • Built for contractors; may be difficult to adapt to other scenarios
  • Limited customization

4. QuickBooks for Construction - Best for small contractors

Screenshot of QuickBooks software
QuickBooks for Construction has a similar appearance to other versions of their software.

QuickBooks is well-known amongst small business owners and entrepreneurs. Their QuickBooks for Construction software is designed specifically for small contractors with little or no accounting experience.

Why I picked QuickBooks for Construction: It offers the essential features needed to monitor and track the financial components of your construction bids and projects. Plus, as your company grows, you can upgrade to a better plan or add on additional features as needed.

QuickBooks for Construction Standout Features and Integrations:

Standout features include the ability to connect directly to your bank accounts, so your income and expense data is always up to date. Its document management features can easily convert cost estimates to invoices, and there’s a “pay now” button you can use to get paid faster. QuickBooks reporting features break down your profit and expenses, income, labor costs, and materials by project to show you which jobs are profitable, and which aren’t.

Integrations include dozens of apps like Bill.com, Expensify, Fundbox, Mailchimp, Knowify, AutoEntry, and you can integrate with Zapier for anything else you need.

Pricing: From $24 per month

Free Trial: 30-day free trial

Pros
  • Billing and reporting features
  • User-friendly
  • Cloud-based
Cons
  • Cheapest plan doesn’t allow multiple users
  • Limited customization

5. Foundation - Best timesheet management features

Screenshot of Foundation software
A look at the executive dashboard within Foundation

For a company with a lot of employees and subcontractors to keep track of, I recommend Foundation for its extensive payroll and timekeeping features.

Why I picked Foundation: Foundation’s payroll module has “smart system defaults” that can fill in timecard information with just a few keystrokes. It automatically syncs mobile timesheet data, and calculates pay rates, taxes, and deductions.

Foundation Standout Features and Integrations:

Standout features include its complete payroll system, including automated timecard entry, payroll reports, and tax forms. This can really help to cut down on paperwork and ensure everyone gets paid on time. Foundation’s accounts payable and receivable features allow for efficient invoice entry and accurate financial reporting.

The Data Genie Construction Reports Creator gives you the tools to create your own custom reports and statements. You can leave out the extra fluff and focus on the details you need.

Integrations include CrewHQ, Estimating Edge, McCormick, Payroll4Construction, Arcoro, ExakTime, and FollowupCRM.

Pricing: Pricing upon request

Free Trial: Free demo available

Pros
  • Customizable, modular format
  • 30+ integration options
  • Payroll and timekeeping features
Cons
  • Opaque pricing
  • Steep learning curve

6. CoConstruct - Best for home builders and remodeling teams

Screenshot of CoConstruct software
CoConstruct offers plenty of room for collaboration.

CoConstruct allows for effective communication with your property owners and subcontractors. That’s useful for managing a complex mix of framing, roofing, plumbing, electrical, carpentry, drywall, painting, and other subcontractors and ensuring everyone is on the same page.

Why I picked CoConstruct: If your business is constantly making proposals and bidding on jobs, as well as looking for new business leads, this is a great option. CoConstruct is designed to focus on summarizing and estimating project costs, while also helping you streamline project billing.

CoConstruct Standout Features and Integrations:

Standout features include its focus on project bidding and proposal data, which gives you the ability to create, compare, send, and store bids in a central place. Larger construction companies can submit hundreds of bids per year, and CoConstruct can bring a lot of efficiencies to the process.

You can also use CoConstruct to communicate with all contract parties via email, text, and push notifications. This makes it easier to set deadlines, accept bids, and roll that information into a contract so everybody’s on the same page.

The lead tracker feature lets you capture and close prospective leads. You’ll have more organized documentation and fewer lost jobs. For your winning bids, you can document and share project information and job site activity and progress updates with owners, subcontractors, and your team.

CoConstruct also offers convenient voice-to-text notes and automatic weather updates.

Integrations include QuickBooks, Xero, The Home Depot Pro Xtra, and Gusto HR/Payroll.

Pricing: $399 per month

Free Trial: Free demo available

Pros
  • Simple and easy-to-use interface
  • Wide range of bidding and proposal tools
  • 30-day money-back guarantee
Cons
  • Few integration options
  • Limited reporting functionality

7. Procore - Best for large general contractors

Screenshot of Procore software
Drawings and other documents are available on mobile devices right within the Procore app.

Procore is one of the biggest names when it comes to construction-specific accounting and project management tools. It can handle enormous amounts of data and large file sizes, but can still work for small contractors that are just starting out. Procore is a great choice if you (or your IT team) need to customize your construction reports or project data in a certain way.

Why I picked Procore: Their platform can grow and adapt with your company to meet your needs as it grows. Procore syncs revisions between drawings and estimates to update all documents affected by a change in the quantity or unit price of materials. It also lets you turn accepted proposals into project budgets automatically.

Procore Standout Features and Integrations:

Standout features include correspondence management tools—from specific project instructions to general day-to-day correspondence. Communication is key in any business, and busy construction jobsites are no exception.

Another key feature of Procore is that all data is standardized and easily searchable, helping to reduce miscommunications and errors due to manual entry. Staff in the office and in the field are all on the same page with real-time updates. As an added bonus, it has best-in-class security and compliance.

Integrations include QuickBooks, Sage, Viewpoint Vista, Yardi, Acumatica, PeopleSoft, Xero, and 400+ other apps.

Pricing: Pricing upon request

Free Trial: Free demo available

Pros
  • Communication and planning tools
  • Unlimited number of users
  • Project management and progress billing features
Cons
  • Opaque pricing
  • Steep learning curve

8. BuilderTREND - Best for customizability

Screenshot of BuilderTREND software
BuilderTREND’s project management screen includes the weather right on it.

BuilderTREND allows you to automate and customize most aspects of your construction, project management, and billing processes. BuilderTREND integrates with most accounting software and its project scheduling tools make sure everything is getting done in the right order.

Why I picked BuilderTREND: It’s got everything that project managers need in one place, including various features to help you stay on schedule, collaborate with teams, and create up-to-date project cost summaries and other financial reports.

BuilderTREND Standout Features and Integrations:

Standout features include time-tracking tools and real-time reporting data that integrates with most accounting software. BuilderTREND allows you to send and receive payments online, generate invoices and bids, and even access financing right from within the application.

It helps to make sure that you’re capturing all of your materials and labor costs for the project. BuilderTREND provides additional checks and balances, to ensure your accounting records are complete and costs are accurate and up-to-date.

Integrations include QuickBooks, Xero, Home Depot Pro Xtra, and Gusto HR/Payroll.

Pricing: From $399 per month

Free Trial: Free demo available

Pros
  • Mobile app to access and update project details on the go
  • Enhances communication and collaboration
  • Robust set of financial management features
Cons
  • Limited integrations
  • Steep learning curve

9. CoreCon - Best for bidding and preconstruction features

Screenshot of CoreCon software
You have the ability to record meeting minutes within CoreCon.

Before you can start your next construction job, first you need to find and secure it. CoreCon helps you handle leads, bidding, and other parts of the preconstruction phase with ease.

Why I picked CoreCon: It has the features needed to streamline the entire preconstruction and job bidding process. Its real value comes before any real work begins, which shouldn’t be underestimated—because if you can’t efficiently follow up on leads and create bids, there are no jobs to work on.

CoreCon Standout Features and Integrations:

Standout features include a cost database to quickly and accurately create cost estimates and proposals. You can quickly view and summarize all of your material and labor costs, so you don’t ever have to go searching or calling up suppliers. This can help you to win more jobs that you know will be profitable.

The invitation to bid (ITB) feature lets you easily broadcast upcoming job opportunities to suppliers and subcontractors, so interested parties can reach out to you.

Integrations include accounting software such as QuickBooks, Sage, SAP Business One, and Xero. Integrates with many third-party applications through its CoreconLink API.

Pricing: Pricing upon request

Free Trial: Free demo available

Pros
  • Comprehensive project management capabilities
  • Advanced reporting features
  • Real-time collaboration via Android and iOS app
Cons
  • Pricing details are not transparent
  • Steep learning curve

10. Sage Paperless Construction - Best document management features

Screenshot of Sage Paperless Construction
Sage Paperless Construction helps digitize all construction-related paperwork

Sage has been a popular name in the accounting software business for over 40 years, and it designed Sage Paperless Construction to help simplify project processes and eliminate the need to shuffle physical paperwork around.

Why I picked Sage Paperless Construction: Construction job sites can be chaotic and messy places. It’s easy for paperwork to get wet, smudged, ripped, or simply lost. A paperless solution helps prevent many of the headaches that come with paper-based, manual processes.

Sage Paperless Construction Standout Features and Integrations:

Standout features include the ability to organize, store, and retrieve a wide range of construction-related paperwork. Its APFlow feature allows supervisors and managers to review, approve, and process these documents digitally—in the field or from the office. Plus you can capture, upload, and import any type of document from a mobile device.

Integrations include Sage 100 Contractor, Sage 300 Construction and Real Estate, or Sage Intacct.

Pricing: Pricing upon request

Free Trial: Free demo available

Pros
  • Documentation controls and audit trails
  • Designed for mobile use in the field
  • User friendly
Cons
  • Requires a Sage product as your primary accounting software
  • Pricing details are not transparent

11. DelTek ComputerEase - Best for cost management features

Screenshot of DelTek ComputerEase software
A payroll screen used to issue W2s within DelTek ComputerEase.

Project managers are responsible for making sure that their construction project stays on budget. They need the right tools to accomplish that. DelTek ComputerEase has features that make it easy for managers to keep track of material, labor, equipment, and other costs.

Why I picked DelTek ComputerEase: It has the standard features you’d expect from accounting software, like a general ledger, accounts payable, and payroll. But where I think DelTek ComputerEase really shines is in its cost management features.

DelTek ComputerEase Standout Features and Integrations:

Standout features include mobile tools that allow you to proactively manage jobs, inventory, finances, and people from any location. Real-time job costing data, which is specialized for construction, allows you to track labor, material, subcontractor, and equipment costs, enabling more proactive business decisions. Plus its financial reporting features help with managing costs and cash flow.

Integrations: No information about integrations was readily available.

Pricing: Pricing upon request

Free Trial: Free demo available

Pros
  • Easy to navigate
  • Flexible and customizable
  • Great job-tracking features
Cons
  • Fewer features than similarly-priced software
  • Limited integrations

12. RedTeam - Best for real-time reporting and analytics features

Screenshot of RedTeam software
RedTeam has a Gantt chart for project management.

RedTeam provides you with accurate and up-to-date information on your projects. That means you’re making business decisions based on the best available data.

Why I picked RedTeam: I think the features in RedTeam can really help managers and owners to stay informed of how projects are progressing. It also has time management features like an in-app schedule, Gantt charts tied to daily logs and subcontracts, and daily reminders to make sure that nothing gets overlooked.

RedTeam Standout Features and Integrations:

Standout features include Fieldlens, which is a mobile-friendly jobsite management application that allows you to collaborate with your team in the field in real-time to complete RFIs, punch lists, and safety lists. Other notable features include its daily job site reports, in-app scheduling, and time management, including a Gantt schedule for daily logs and subcontracts, as well as built-in project scheduling reminders. Metadata enables tracking, allowing you to see when a report is sent, opened, printed, clicked, or responded to.

Integrations include Acumatica ERP, Docusign, Levelset, QuickBooks, and Sage (100, 300, and Intacct).

Pricing: Pricing upon request

Free Trial: 30-day free trial

Pros
  • User-friendly
  • Access data from anywhere
  • Live analytics and reporting
Cons
  • Limited integrations
  • Cloud-based

Other Construction Accounting Software Options

Here are a few more worthwhile options that didn’t make the best construction accounting software list:

  1. Sage 100 - Best for startups
  2. Briq - Best for automations
  3. Acumatica Cloud ERP - Best ERP for small and medium-sized businesses
  4. JOBPOWER - Best easy-to-use features
  5. plexxis - Best for subcontractors
  6. Ventus - Best for residential projects
  7. Viewpoint Vista - Best comprehensive set of features
  8. ZipBooks - Best free construction software
  9. Rhumbix - Best payroll module

Selection Criteria

Here’s a short summary of the main criteria that I used to curate my list of the best construction accounting software for this article:

Core Functionality

These are must-haves in construction accounting software, and I would be hesitant to include any software on this list that didn’t include these.

These core features include things like job costing and progress billing features, time-tracking and scheduling capabilities, and tools to help manage your project bids, proposals, and contracts. financial reporting and analysis.

Of course, I have only included construction-specific software on this list. Any general-purpose accounting software has been excluded, as it didn’t meet my core evaluation requirements.

Key Features

In order to get the core functionality outlined above, these are some key features that construction accounting software ought to have:

  • Progress billing features. Construction companies have unique needs for billing and invoicing. Projects are typically billed incrementally as work is completed in the construction industry, so it’s important for companies to have accounting software with flexible invoicing capabilities.
  • Financial reporting. Key decision-makers in the business need access to concise and accurate data to make important business decisions.
  • Project cost tracking. Construction accounting software should allow you to manage and track project costs and compare against the project budget. The right software tool can help identify areas with significant variances between cost paid for materials and labor and the amount budgeted for the project —which is crucial from a financial analysis standpoint.
  • Project bid and proposal management To win a construction job, construction companies first have to submit a winning bid or proposal outlining how much it will cost to complete the project, and how much time it will take. Construction management software should provide a centralized place to keep proposal templates and standard bid documents.

Usability

Software is designed to help people work more efficiently–it shouldn’t make jobs more difficult or time-consuming to complete.

Everyone from administrative employees working in the office to construction workers on the jobsite need to be able to understand and use the software.

Software tools can make data more accessible and easier to manage. I made a point of looking for software with plenty of keyboard shortcuts, quick-menus, and other ways to speed up data input so your team can work more efficiently.

Value for money

There are two specific price ranges I considered when evaluating these tools, depending on what they offer.

The first is more entry-level software for subcontractors, contractors, and smaller construction companies. Businesses of this size can get by with fewer features in their accounting software, in exchange for a lower price. In this category, I expect software to have prices ranging from a free tier up to $100 USD per month. This software needs to offer the basics like creating estimates and tracking job expenses. The focus should be on a user-friendly experience that helps you handle administrative work in less time.

The second price range I considered are intended for large construction companies and general contractors. Most typically start at $200 per user per month, potentially even extending into the four-figure per month range. Of course, for this higher price, I expect a much broader range of features. These should be all-in-one tools that handle most aspects of the job. That includes things like drawing and document management, inventory management, project management tools, billing, and potentially even tasks like payroll.

Integrations

Most construction accounting software on the market is intended to supplement, rather than replace, your existing accounting software. So first and foremost, it’s important to make sure that the option you choose will work with the accounting and finance tools you’re already using.

Aside from integrating with accounting software and ERP systems, other must-haves include eSignature services like DocuSign, cloud-based file sharing services like Dropbox, and payment processors like Square.

The construction-specific integrations you need will vary on your line of work. However, some popular ones I like to see include Autodesk, Bluebeam, PlanGrid, Lendflow, and at least one time-tracking software like ClockShark or TimeClock Plus.

Support for Zapier integrations is also a definite plus, as that makes it easy to hook in any apps that aren’t natively supported.

People Also Ask

Here are some additional questions that you might have when considering construction accounting software.

Final thoughts

Now you should have a better idea of the construction accounting software options on the market, and hopefully you're a little closer to finding the software tool that's the best fit for your team.

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By Simon Litt

Simon Litt is the Editor of The CFO Club, where he shares his passion for all things money-related. Performing research, talking to experts, and calling on his own professional background, he'll be working hard to ensure that The CFO Club is an indispensable resource for anyone seeking to stay informed on the latest financial trends and topics in the world of tech.

Prior to editing this publication, Simon spent years working in, and running his own, investor relations agency, servicing public companies that wanted to reach and connect deeper with their shareholder base. Simon's experience includes constructing comprehensive budgets for IR activities, consulting CEOs & executive teams on best practices for the public markets, and facilitating compliant communications training.