18 Best Property Management and Accounting Software Picks For 2025
Best Property Management Accounting Software Shortlist
Here's my pick of the 10 best software from the 18 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Property management accounting software is essential for keeping rental income, operating expenses, and property portfolios organized and financially sound. It combines the operational tools needed to manage properties with the accounting power to track budgets, automate payments, and stay compliant with financial regulations.
As a digital software expert with a background in financial management, I understand how vital it is to have real-time financial oversight, especially in property-based businesses where cash flow, lease tracking, and vendor payments must align. But with the wrong software, these benefits are often left unchecked.
Using this knowledge, I personally tested the leading solutions and analyzed what real users are saying. I focused on property management accounting software that not only meet industry standards but actually improve how you manage both properties and finances. Let’s explore the standouts.
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Best Property Management Accounting Software Summary
Pressed for time? Here’s a quick snapshot of pricing and trial options for my top property management accounting software, so you can compare fast and pick smarter.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for efficient AR and AP processes | Free demo available | From $1/unit/month ($200 minimum) | Website | |
| 2 | Best for automation | Free demo available | From $1.40/unit (minimum monthly fee of $280) | Website | |
| 3 | Best all-in-one property management software | 14-day free trial | From $50/user/month | Website | |
| 4 | Best value for money | Free trial and demo available | From $15/month | Website | |
| 5 | Best for financial reporting | 14-day free trial | From $45/month | Website | |
| 6 | Best service for one-on-one support | Not available | Pricing upon request | Website | |
| 7 | Best for commercial property management | Free demo available | Pricing upon request | Website | |
| 8 | Best for non-technical users | Not available | From $100/user/month | Website | |
| 9 | Best for portfolio performance insights | Not available | From $20/month + free plan available | Website | |
| 10 | Most intuitive | Free demo available | From $59/month (up to 20 units) | Website |
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LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website -
Vena
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5
Best Property Management Accounting Software Reviews
Below are the best property management accounting software, designed to simplify finances, streamline ops, and scale fast.
Rent Manager is a comprehensive property management software with a solid list of features. It offers full-featured accounting with exceptional AR and AP processes—as well as ample marketing, listing, and screening tools to run the day-to-day operations of property management.
Why I picked Rent Manager: I selected Rent Manager because it has excellent AP and AR processes to help finance teams work more efficiently. The platform allows you to designate categories for everything coming in (rent, late fees, storage, parking, etc.) and going out (repairs, maintenance, licensing fees, taxes, etc). Once set up, the additional context adds insight to your financial reports and gives you a better understanding of your financial performance.
Standout features & integrations:
Features include a complete accounting system, with advanced features like the ability to run in cash and accrual accounting modalities simultaneously. The platform can also generate over 450 unique financial reports for owners, stakeholders, and authorities.
Integrations include AmRent, Lease Track, Butterfly MX, Apartment List, and Experian.
Pros and cons
Pros:
- Good balance of property management, finance, and accounting functionality
- Support for cash and accrual accounting simultaneously
- Solid accounting features
Cons:
- Pricing structure is overpriced for small portfolios
- Initial implementation costs 2x the normal monthly rate
Appfolio is a leading property management software that serves as an all-in-one platform for both residential and commercial managers. Its software is feature-rich and leans heavily on artificial intelligence (AI) and machine learning (ML) to automate certain workflows and provide data-driven insights.
Why I picked Appfolio: I selected Appfolio because of its extensive use of AI/ML to drive efficiency across property management operations. I also like their performance insights to compare year-over-year, budget to actuals, etc.
Standout features & integrations:
Features include smart bill entry that scans PDF invoices for key data to import to Appfolio, automated AP, automated late fees, and an AI leasing assistant. You also have a vendor portal, tenant portal, and owner portal that help you customize and automate your communication with each one.
Integrations include ButterflyMX, CondoCerts, Knock, Lowes, NetVendor, and PetScreening.
Pros and cons
Pros:
- Unique features like utility management and security deposit alternatives
- Easy integrations with a growing library of industry tools
- Ample automation features to save time
Cons:
- Does not support portfolios of under 50 units
- Pricing structure isn’t a good fit for small portfolios
Buildium is a property management software designed to help managers organize and handle just about every aspect of their business. Its dashboards serve as an overview of your entire operation, from outstanding rent to total door listings and tenancy rates.
Why I picked Buildium: I selected Buildium because it covers all the bases. From the accounting side, Buildium connects directly to bank accounts at most major financial institutions to help you track rent payments automatically. It also has built-in payment processing features for ACH payments and credit card purchases to help manage your accounts payable and vendor management. It even lets you accept cash payments through a partnership with PayNearMe.
Standout features & integrations:
Features include automatic bank syncing/reconciliation, making tracking rent payments much easier. It also has a slick resident portal, which helps tenants request quick maintenance, make payments, and manage lease agreements. By handling these more mundane tasks, Buildium allows managers to focus on higher-value activities.
Integrations include Obligo, LeadSimple, Tenant Turner, PetScreening, Gravy, and Hunter Warfield.
Pros and cons
Pros:
- Useful resident portal for payments and maintenance requests
- Excellent mobile app
- All-in-one property management platform
Cons:
- A bit pricey for smaller managers (under 50 units)
TenantCloud is an affordable property management software that has basic accounting features built-in. It’s generally best when paired with external accounting software, but it can be sufficient on its own for simpler operations.
Why I picked TenantCloud: I selected TenantCloud because it’s one of the most affordable platforms on the market, with plans from just $15. The software also shines on the business side of property management: It’s great for listing available units to dozens of listing sites automatically, screening tenants, collecting rent, and more.
Standout features & integrations:
Features include many listing and marketing tools, like the ability to automatically add listings to dozens of listing sites. TenantCloud also helps with generating and managing tenant leads and running tenant screening reports.
Integrations include QuickBooks, Stripe, Zillow, and Google Calendar.
Pros and cons
Pros:
- Tenant lead generation tools
- Solid listing tools
- Affordable price point
Cons:
- Best paired with additional accounting tools (like QuickBooks)
- Basic accounting functionality
Rentec Direct is a comprehensive property management software that’s known for excellent financial reporting capabilities. It’s a relatively simple tool to use, but it packs a punch in terms of features. It handles both the day-to-day operations (like collecting rent payments and recording expenses), as well as the bigger-picture financial projections and performance tracking.
Why I picked Rentec Direct: I selected Rentec Direct for a combination of the reporting features and its Trust Account Certified status. That means it complies with all state-level requirements for trust accounting and security deposit fund tracking.
Standout features & integrations:
Features include trust account certification in all US states to comply with state real estate board requirements. The software also provides strong financial reporting and projections, and built-in tenant communications via SMS and email to help streamline communications.
Integrations include PetScreening, Dropbox Sign, Twilio, Plaid, and CloudConvert.
Pros and cons
Pros:
- Tenant and owner portals via mobile app
- Top-notch compliance support, including Trust Account Certification
- Robust financial reporting
Cons:
- Pricey for managers with smaller portfolios
Proper.ai is very different from any other product on this list. It’s not so much software as it is a professional service.
Why I picked Proper.ai: I selected Proper.ai because it’s unique in offering one-on-one accounting and bookkeeping services from real human accountants (who are genuine industry experts). It offers professional accounting services with a specialty in property management—meaning you’re paying for one-on-one help with a real human accountant rather than a software solution. The software's experts also come from industry backgrounds and are specifically trained to handle the unique variables of property management accounting.
Standout features & integrations:
Features include full-featured task management, allowing your team to handle tasks, subtasks, and comments with real-time collaboration. The tool also offers project visualization with a variety of views such as Kanban and timelines, helping you and your team better plan and track progress. Additionally, OKR management is available to align your goals and performance metrics seamlessly.
Integrations include Productboard, Jira, Linear, and Slack.
Pros and cons
Pros:
- Specifically designed for property managers and owners, with genuine expert help
- AP, AR, bank reconciliation, and fee management
- Real human bookkeeping help from industry experts
Cons:
- Can be costly for smaller companies (best for 250+ units)
- Tax preparation services are not included
MRI Commercial Management is a property management software tailored to the needs of large investors and commercial real estate managers. It focuses on leasing tools, lease flow monitoring, and advanced intelligent reporting and monitoring tools.
Why I picked MRI Commercial Management: I selected MRI because of its focus on commercial real estate (most tools on this list can support commercial properties, but few have a feature set as rich as MRI’s).
Standout features & integrations:
Features include lease flow CRM to manage the entire property lifecycle (and gain greater visibility into your leasing pipeline, helping to improve occupancy rates), and Secure Sign to manage and sign digital commercial real estate documents electronically. The software's AI-powered Lease Intelligence can also analyze commercial lease data, helping you manage lease agreements and other contract documents.
Integrations include AmRent, ApartmentFinder, Experian, HappyCo, Knock, and Obligo.
Pros and cons
Pros:
- Responsive web-based design for use on any device
- Excellent lease management, lease flow, and lease analytics tools
- Designed for commercial property management
Cons:
- Somewhat outdated UI
- Accounting features are fairly basic
Yardi Breeze is a cloud-based property management and accounting software that makes it easier for individual managers and small firms to manage their properties. It’s specifically designed to be simple to use, even for beginners and non-technical users.
Why I picked Yardi Breeze: I selected Yardi Breeze because of its intuitive UI and its responsive cloud-based design for cross-platform compatibility. The software also provides specialized applications for different property types, including residential, commercial, self-storage, and affordable housing.
Standout features & integrations:
Features include marketing and leasing tools that simplify property listings and leasing with online leases and electronic signatures. Your team can also manage rent collection with various tenant payment options, including online payments and automated invoicing. Additionally, the software makes maintenance management simple with the electronic submission of maintenance requests and document attachments.
Integrations include QuickBooks, Condo Control, Nexus, and Butterfly MX.
Pros and cons
Pros:
- No onboarding/initiation fees
- Simple integrations
- User-friendly
Cons:
- Annual contract (12 months)
- Pricing structure makes it expensive for managers with less than 50-100 doors
Stessa is a rental property management software that offers a diverse range of features. It focuses on all the aspects that are most important for property management: Tenant screening, rental applications, rent collection, insurance, landlord banking and payments, and accounting.
Why I picked Stessa: I selected Stessa primarily for its impressive reporting and business intelligence features. Its customizable dashboards can help managers monitor portfolio performance and optimize business operations. Plus, the advanced tenant screening features help you make more informed decisions about who you’re renting to by checking credit reports, income verification, and screening applicants for any outstanding judgments or liens.
Standout features & integrations:
Features include advanced reporting capabilities to create income statements, cash flow reports, and real-time balance sheets. Stessa also offers a cash management feature that allows you to set up checking accounts tied to each of your individual properties, helping to simplify expense tracking and produce more accurate and up-to-date financial reports.
Integrations include Appfolio and PropertyWare.
Pros and cons
Pros:
- Cash management feature with competitive APY
- Excellent financial performance insights
- Free tier available
Cons:
- Accounting functionality is limited in the free tier
- Limited integrations
Doorloop is a full-service property management software tool, covering everything from tenant screening to payment collection to accounting.
Why I picked Doorloop: I picked Doorloop primarily because of its ease of use. The app’s design is slick and responsive on any device, and the tenant and owner portal versions are simplified enough to not confuse users who are less tech-savvy.
Standout features & integrations:
Features include a built-in CRM and tenant portal for all-in-one management, an intuitive owner portal, a simple UI with responsive design, and marketing features that help you find tenants and schedule showings. It’s very easy to use, whether you’re accessing the manager portal, owner portal, or tenant portal. The software also gives you lots of ways to automate and customize your text and email communication with tenants and owners.
Integrations include Zillow, Trulia, QuickBooks, Asana, DeskAI, Slack, Zoom, Dropbox, Google Drive, Evernote, Gmail, Outlook, DocuSign, Salesforce, RingCentral, and Expensify.
Pros and cons
Pros:
- Built-in marketing features to find tenants and schedule showings
- All-in-one platform
- Very simple to use for managers, owners, and tenants
Cons:
- Limit of one currency per account
- No free trial
Other Property Management Accounting Software Options
If you didn’t find quite what you were looking for, here are a few more options to consider.
- Hemlane
For collaboration
- QuickBooks Online
For beginners
- Spacebase
For managing rent expenses
- Sage Intacct
For a variety of features
- Condo Control
For condos and homeowner associations
- Property Matrix
For customizations
- PropertyWare
For reporting and analysis
- RealPage
For commercial and residential portfolios
Property Management Accounting Software Selection Criteria
I focused on software that simplifies property and accounting tasks in one place. Top priorities included smooth integration with existing tools, accurate financial reporting, and features built for busy property managers and finance leads.
Each pick was vetted using a consistent, practical evaluation framework:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage tenant and lease tracking
- Handle accounts payable and receivable
- Generate financial reports
- Track maintenance and repair costs
- Automate rent and fee collection
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Real-time data analytics
- Mobile app accessibility
- Customizable financial dashboards
- Integration with third-party applications
- Advanced security features
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation
- Customizable user settings
- Responsive design
- Minimal learning curve
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Templates for quick setup
- Access to webinars
- Support from onboarding specialists
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Access to knowledgeable support staff
- Variety of support channels
- Prompt response times
- Comprehensive support documentation
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing models
- Flexible subscription options
- Free trial availability
- Discounts for long-term commitments
- Clear pricing transparency
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on customer support
- Comments on software reliability
- Ease of use feedback
How to Choose Property Management Accounting Software
I know how easy it is to get lost in long feature lists and confusing pricing. To keep things simple, I’ve created a checklist to help you stay focused on what really matters during your software search:
| Factor | What to Consider |
|---|---|
| Scalability | Ensure the software grows with your business. Look for solutions that handle more properties as your portfolio expands. |
| Integrations | Check compatibility with tools your team already uses, like CRM systems or payment gateways. |
| Customizability | Determine if the software can be tailored to fit your specific processes and reporting needs. |
| Ease of Use | Opt for intuitive interfaces that reduce training time, so your team can quickly adapt. |
| Budget | Consider the total cost, including hidden fees, to ensure it aligns with your financial constraints. |
| Security Safeguards | Verify the software’s data protection measures to keep sensitive information secure. |
| Reporting Capabilities | Look for detailed financial reporting features to aid in making informed decisions. |
| Customer Support | Evaluate the availability and quality of support to assist your team when issues arise. |
Trends in Property Management Accounting Software
During my research, I reviewed countless updates and release notes from several vendors. Here are the trends I’m tracking in accounting software for property management:
- AI-Powered Analytics: More vendors are using AI to provide deeper insights into financial data. This helps property managers make informed decisions by predicting trends and identifying potential issues before they arise.
- Blockchain for Transparency: Some software now includes blockchain technology to enhance transparency in transactions. This ensures secure and tamper-proof records, which is crucial for maintaining trust with stakeholders.
- Enhanced Data Security: With cyber threats on the rise, there's a focus on improving data security measures. Vendors are implementing advanced encryption and multi-factor authentication to protect sensitive financial information.
- Customizable Dashboards: Vendors are offering more customizable dashboards that allow users to tailor the interface to their specific needs. This makes it easier for property managers to track key metrics and analyze performance in real-time.
- Real-Time Financial Reporting: The demand for real-time financial reporting is growing. Software that can provide instant updates and insights into financial status is becoming increasingly important for effective property management.
What is Property Management Accounting Software?
Property management accounting software is a digital tool used to meet the financial requirements of property managers and landlords. These include managing rent payments, tracking expenses, and generating financial reports specific to property-related transactions.
With these tools, property managers can maintain organized financial records and make informed decisions related to both residential and commercial property investments.
Features of Property Management Accounting Software
When selecting the best accounting software for property managers, keep an eye out for the following key features:
- Automated Billing: Automatically generate invoices and billing statements, reducing manual errors and saving time for property managers.
- Tenant and Lease Tracking: Manage tenant information and lease agreements efficiently, ensuring all lease details are accessible and up-to-date.
- Expense Tracking: Keep a detailed record of all property-related expenses, helping financial managers budget effectively and monitor financial performance.
- Financial Reporting: Generate comprehensive financial reports to provide insights into the financial health of properties, aiding in informed decision-making.
- Integration Capabilities: Seamlessly connect with other software systems like CRM or time tracking tools to enhance overall functionality and data consistency.
- Budget Forecasting: Predict future financial performance and plan budgets accordingly, assisting in long-term strategic planning.
- Maintenance Management: Schedule and track property maintenance tasks to ensure timely repairs and upkeep, improving tenant satisfaction.
- Secure Data Storage: Protect sensitive tenant and financial information with robust security measures, ensuring compliance with data protection regulations.
Benefits of Property Management Accounting Software
Implementing property management accounting software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved Financial Tracking: The software allows you to keep accurate records of all financial transactions, making it easier to manage budgets and reduce errors.
- Automated Rent Collection: With automated billing and reminders, you can ensure timely rent payments, reducing the need for manual follow-ups.
- Expense Management: Track and categorize expenses efficiently, which helps in maintaining a clear financial overview and aids in cost control.
- Tenant Management: Facilitate better communication and record-keeping with tenants, including lease agreements and maintenance requests.
- Real-Time Reporting: Generate up-to-date financial reports that help in making informed decisions quickly.
- Compliance Management: Ensure adherence to legal and tax regulations by maintaining accurate and timely records.
- Integration With Other Tools: Connect with CRM and other platforms to synchronize data, improving workflow efficiency.
Costs and Pricing of Property Management Accounting Software
I compared top property management accounting software plans so you don’t have to. Pricing depends on features, user count, and extras. Below is a quick table that breaks down common plans, average costs, and what each typically includes.
Plan Comparison Table for Property Management Accounting Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic accounting, tenant tracking, and limited support. |
| Personal Plan | $10-$30/user/month | Advanced accounting, tenant management, and basic reporting. |
| Business Plan | $50-$100/user/month | Full accounting suite, comprehensive reporting, and customer support. |
| Enterprise Plan | Custom Pricing | All features, dedicated support, custom integrations, and enhanced security. |
Property Management Accounting Software FAQs
Here are some common questions people have about buying property management accounting software.
Is QuickBooks good for collecting rent and other property management tasks?
QuickBooks is a complete accounting and bookkeeping tool, but it needs to be paired with a dedicated property management software. Because it’s not specifically designed for property managers, so it does require a few workarounds.
Is property management accounting software necessary?
Not necessarily, although it becomes more and more essential as the portfolio size increases. If you’re managing a few doors, you can likely handle the day-to-day finances on your own with a simple spreadsheet.
But for managers with dozens or hundreds of doors, a centralized software platform or ERP is vital.
What tasks can property management software help with?
Functionality varies depending on the product, but most property management software can help with:
- Tenant screening and communication
- Rental applications
- Rent and past due payment reminders
- Deposit collections
- Maintenance requests
- Bookkeeping tasks
- Managing transactions with owners and vendors
Some software focuses only on accounting/bookkeeping tasks, while other platforms offer more comprehensive features for property managers.
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