20 Best Expense Tracking Software Reviewed in 2025

Payouts is a financial platform that automates and optimizes global payouts and vendor management. It streamlines financial workflows, making it easier for businesses to handle vendor-related expenses efficiently. 

Why I picked Payouts: Payouts offers automated invoice processing, reducing manual data entry and minimizing errors. Its intelligent invoice capture technology accurately extracts data from invoices in any format, speeding up processing times and ensuring accuracy. This feature is particularly beneficial for tracking vendor-related expenses, as it ensures all invoices are processed promptly and correctly. Additionally, Payouts provides real-time spend visibility through comprehensive dashboards and custom reports. This allows you to monitor your expenses as they occur, giving you better control over your cash flow and enabling informed financial decisions.

Payouts Standout Features and Integrations:

Features include flexible approval workflows that you can customize to match your business needs, ensuring that all vendor payments are properly authorized before processing. The collaborative vendor portal enhances communication by allowing vendors to submit invoices directly and check payment statuses, reducing the administrative burden on your team. Payouts also supports diverse payment options, including traditional bank transfers, eWallets, and cryptocurrencies, offering flexibility in managing vendor payments across different platforms

Integrations include Everflow, CJ Affiliate, Awin, PayPal, Venmo, Payoneer, NetSuite, Priority, Workday, Skrill, and Tune.

Rippling is a workforce management platform that integrates HR, IT, and finance functions into one system.

Why I picked Rippling: Rippling provides a comprehensive solution for expense tracking within its broader workforce management platform. The expense tracking software features corporate cards, expense management, and bill pay, enabling businesses to control and report on their spending in one centralized location. You can also set automated policies to ensure all spending is within company guidelines.

Rippling Standout Features and Integrations

Features include tools for automatic receipt matching, employee reimbursement, and real-time reporting, which help businesses manage their expenses efficiently. 

I also like that the platform includes tools for payroll, benefits management, time and attendance tracking, performance management, and employee surveys, as well as solutions for app and device management.

Integrations include GitHub, Google Workspace, Greenhouse, Jira, and Zendesk.

Deel is a platform that helps businesses manage hiring, payroll, and compliance for global teams. It offers tools to handle contracts, payments, and tax regulations across different countries. 

Why I picked Deel: Deel's expense management system lets you create custom expense categories and set specific limits for each. This means you can tailor expense policies to fit your company's needs, ensuring that spending stays within budget. Additionally, you can require receipts for expense submissions, adding an extra layer of oversight. Another useful feature is the ability to manage and approve expenses directly through the platform. Managers can review pending expenses, approve or deny them, and keep track of all expense records in one place. 

Deel Standout Features and Integrations:

Features include the option to add mileage expenses using a built-in calculator that estimates costs based on distance and vehicle type. Deel also offers per diem expense calculations, allowing employees to claim daily allowances for business trips easily. 

Integrations include Expensify, QuickBooks, Google Workspace, Slack, JIRA, HubSpot, BambooHR, Workday, Xero, Salesforce, Microsoft Teams, Zendesk, and Jira Software Cloud.

Sage Expense Management (formerly Fyle) is an expense-tracking software with machine learning and AI.

Why I picked Sage Expense Management: It seems to me like Sage Expense Management is the expense tracking software that’s the most up-to-date when it comes to the latest technology

Sage Expense Management Standout Features and Integrations:

Features include flexible expense reporting. I love that Sage Expense Management works inside of everyday apps like Slack, Gmail, Outlook. Employees can submit their receipts in whatever way they prefer, and Sage Expense Management will extract and code the data. You can reimburse employees using ACH payments within the software, and they can track the payment status themselves.

I also like that Sage Expense Management integrates with most credit card companies and popular accounting software to help automate account reconciliations.

Integrations include Office 365, Slack, Xero, QuickBooks, NetSuite, Microsoft Teams, and TravelPerk.

Ramp is an expense tracking software that simplifies financial management for businesses. It offers a suite of tools, including corporate cards and accounts payable, to simplify your expense processes.

Why I Picked Ramp: I chose Ramp because it automates expense reporting, saving you from manual entry by capturing and categorizing expenses for you. You also get real-time transaction monitoring to track spending as it happens and customizable approval flows to match your company’s needs, helping you stay on budget and keep processes moving smoothly.

Ramp Standout Features and Integrations:

Features include global payment support, which allows you to handle transactions in multiple currencies, making it ideal for businesses with international operations. Another feature is the quick implementation process, letting you get up and running in just 30 days. Plus, Ramp provides free tools like expense policy templates to help you manage your finances more effectively.

Integrations include NetSuite, Sage, Xero, QuickBooks, Microsoft Dynamics Business Central, Acumatica, Uber, Lyft, Okta, Google, Rippling, and Gmail.

Puzzle.io is a modern accounting platform built for startups and small businesses. Its core service is an AI-native ledger that automates bookkeeping tasks like categorization, reconciliations, and accruals. On top of its accounting engine, Puzzle.io includes tools to manage and monitor business expenses in real time.

Why I picked Puzzle.io: I picked Puzzle.io because of how it uses machine learning to automatically categorize expenses. As transactions come in, Puzzle.io applies categorization rules and learns from prior activity to improve accuracy over time. This reduces the manual review typically needed for coding transactions. You also get live cash flow data and variance monitoring, which can help you spot spending shifts quickly. The dual cash and accrual books let you see both short-term cash flow and long-term financial position.

Puzzle.io Standout Features and Integrations:

Standout features include built-in variance analysis, automated accruals, continuous accuracy reviews, customizable automation rules, AI-powered categorization, cash runway metrics, and collaboration tools for founders and advisors.

Integrations include Mercury, Ramp, Brex, Every, Meow, Rippling, Gusto, Deel, Central, Stripe, Bill.com, Runway, and Causal.

GotBilled is an invoice processing system designed for small businesses. It offers automated invoice collection, document data processing, and clear financial reports. 

Why I picked GotBilled: One feature that stands out is GotBilled's automated payment reminders. By sending notifications when payments are due, it helps prevent missed deadlines and late fees, ensuring smoother cash flow management. I also like the platform's ability to provide detailed financial reports. These reports offer insights into spending patterns and projections of upcoming costs, enabling businesses to make informed financial decisions.

GotBilled Standout Features and Integrations:

Features include expense management, allowing you to keep track of expenses and reallocate underused assets to optimize your budget. The invoice tracking feature lets you find, manage, and export all invoices from a single dashboard. Additionally, the invoice request function enables you to provide a person's email for missing invoices, and GotBilled will send an invoice submission form to collect the necessary documents.

Integrations include Zendesk, MailChimp, Salesforce, Intercom, Slack, Zoom, Figrma, OpenAI, Notion, Trello, Google Workspace, and Asana.

Klippa SpendControl is a cloud-based solution designed to simplify how you handle business expenses. By automating the submission and approval processes, it reduces the time you spend on administrative tasks. 

Why I picked Klippa SpendControl: I like its advanced OCR technology that allows you to capture and process receipts and invoices by simply taking a photo with your mobile device. The system extracts relevant data automatically, reducing errors and saving you time. Another valuable aspect is the customizable approval workflows. You can set up multi-level approval processes that align with your company's policies. This ensures that expenses are reviewed and approved by the right people, maintaining control and compliance.

Klippa SpendControl Standout Features and Integrations:

Features include automatic currency conversion, which handles expenses in different currencies by applying daily exchange rates or allowing you to set custom rates. The mileage tracking feature integrates with Google Maps, enabling you to accurately calculate and claim travel expenses. Additionally, the system offers fraud detection by identifying duplicate claims, helping you maintain financial integrity.

Integrations include AFAS Software, SAP, Exact Online, Odoo, Twinfield, Oracle Netsuite, Xero, Okta, QuickBooks, and Microsoft Entra ID.

Paylocity is a comprehensive HR and payroll platform that also provides a robust expense management solution. Its built-in expense tracking system helps you manage reimbursements, capture receipts, and maintain compliance, all within the same environment you use for payroll and employee data. This makes it ideal for organizations that want unified financial oversight across HR and finance functions.

Why I picked Paylocity: I picked Paylocity because it blends expense tracking directly with payroll processing, which can save you hours each month. You can set custom expense policies, automate reimbursement approvals, and have approved expenses flow straight into payroll for faster processing. I also like that Paylocity’s AI tools automatically capture receipts and categorize transactions, so you can reduce manual entry and improve accuracy. Its mobile app adds even more convenience, letting you submit, review, or approve expenses from anywhere.

Paylocity Standout Features and Integrations

Standout features include AI-powered receipt capture, customizable approval workflows, and integrated fraud detection to ensure compliance. The platform also supports mileage tracking and card transaction imports, giving you full visibility into business spending.

Integrations include Indeed, Ironclad, Jira Software, OneTrust, PARiM, Rain, Tilt, Timeero, VICTIG, When, 15Five, and 401GO.

Slash is a financial platform that combines expense tracking with modern business banking. It lets you manage multiple entities, automate payments, and analyze spending across accounts—all from one dashboard. With features like unlimited virtual cards, real-time analytics, and crypto-to-fiat support, Slash gives finance teams a flexible and transparent way to monitor cash flow.

Why I picked Slash: I picked Slash because it gives you the ability to separate income and spending across distinct virtual accounts, making it easier to organize finances for different projects or entities. You also get real-time spending analytics that help you spot trends and manage budgets as they evolve. I especially like that Slash offers spend controls and FDIC-backed security, which means you can issue virtual and physical cards while maintaining control over limits, permissions, and access.

Slash standout features and integrations:

Features include multi-entity management to oversee several businesses from one account, developer-friendly APIs for automation, and secure user role controls to customize permissions. You can also convert between fiat and crypto, automate transfers, and access high-yield business accounts.

Integrations include Google Sheets, Notion, Airtable, Email, Webhook, Amplitude, Zapier, Slack, QuickBooks, NetSuite, Xero, and Zoho.