20 Best Expense Tracking Software Reviewed in 2026

Payouts is a financial platform that automates and optimizes global payouts and vendor management. It streamlines financial workflows, making it easier for businesses to handle vendor-related expenses efficiently. 

Why I picked Payouts: Payouts offers automated invoice processing, reducing manual data entry and minimizing errors. Its intelligent invoice capture technology accurately extracts data from invoices in any format, speeding up processing times and ensuring accuracy. This feature is particularly beneficial for tracking vendor-related expenses, as it ensures all invoices are processed promptly and correctly. Additionally, Payouts provides real-time spend visibility through comprehensive dashboards and custom reports. This allows you to monitor your expenses as they occur, giving you better control over your cash flow and enabling informed financial decisions.

Payouts Standout Features and Integrations:

Features include flexible approval workflows that you can customize to match your business needs, ensuring that all vendor payments are properly authorized before processing. The collaborative vendor portal enhances communication by allowing vendors to submit invoices directly and check payment statuses, reducing the administrative burden on your team. Payouts also supports diverse payment options, including traditional bank transfers, eWallets, and cryptocurrencies, offering flexibility in managing vendor payments across different platforms

Integrations include Everflow, CJ Affiliate, Awin, PayPal, Venmo, Payoneer, NetSuite, Priority, Workday, Skrill, and Tune.

Deel is a platform that helps businesses manage hiring, payroll, and compliance for global teams. It offers tools to handle contracts, payments, and tax regulations across different countries. 

Why I picked Deel: Deel's expense management system lets you create custom expense categories and set specific limits for each. This means you can tailor expense policies to fit your company's needs, ensuring that spending stays within budget. Additionally, you can require receipts for expense submissions, adding an extra layer of oversight. Another useful feature is the ability to manage and approve expenses directly through the platform. Managers can review pending expenses, approve or deny them, and keep track of all expense records in one place. 

Deel Standout Features and Integrations:

Features include the option to add mileage expenses using a built-in calculator that estimates costs based on distance and vehicle type. Deel also offers per diem expense calculations, allowing employees to claim daily allowances for business trips easily. 

Integrations include Expensify, QuickBooks, Google Workspace, Slack, JIRA, HubSpot, BambooHR, Workday, Xero, Salesforce, Microsoft Teams, Zendesk, and Jira Software Cloud.

Paylocity is a comprehensive HR and payroll platform that also provides a robust expense management solution. Its built-in expense tracking system helps you manage reimbursements, capture receipts, and maintain compliance, all within the same environment you use for payroll and employee data. This makes it ideal for organizations that want unified financial oversight across HR and finance functions.

Why I picked Paylocity: I picked Paylocity because it blends expense tracking directly with payroll processing, which can save you hours each month. You can set custom expense policies, automate reimbursement approvals, and have approved expenses flow straight into payroll for faster processing. I also like that Paylocity’s AI tools automatically capture receipts and categorize transactions, so you can reduce manual entry and improve accuracy. Its mobile app adds even more convenience, letting you submit, review, or approve expenses from anywhere.

Paylocity Standout Features and Integrations

Standout features include AI-powered receipt capture, customizable approval workflows, and integrated fraud detection to ensure compliance. The platform also supports mileage tracking and card transaction imports, giving you full visibility into business spending.

Integrations include Indeed, Ironclad, Jira Software, OneTrust, PARiM, Rain, Tilt, Timeero, VICTIG, When, 15Five, and 401GO.

Ramp is an expense tracking software that simplifies financial management for businesses. It offers a suite of tools, including corporate cards and accounts payable, to simplify your expense processes.

Why I Picked Ramp: I chose Ramp because it automates expense reporting, saving you from manual entry by capturing and categorizing expenses for you. You also get real-time transaction monitoring to track spending as it happens and customizable approval flows to match your company’s needs, helping you stay on budget and keep processes moving smoothly.

Ramp Standout Features and Integrations:

Features include global payment support, which allows you to handle transactions in multiple currencies, making it ideal for businesses with international operations. Another feature is the quick implementation process, letting you get up and running in just 30 days. Plus, Ramp provides free tools like expense policy templates to help you manage your finances more effectively.

Integrations include NetSuite, Sage, Xero, QuickBooks, Microsoft Dynamics Business Central, Acumatica, Uber, Lyft, Okta, Google, Rippling, and Gmail.

Klippa SpendControl is a cloud-based solution designed to simplify how you handle business expenses. By automating the submission and approval processes, it reduces the time you spend on administrative tasks. 

Why I picked Klippa SpendControl: I like its advanced OCR technology that allows you to capture and process receipts and invoices by simply taking a photo with your mobile device. The system extracts relevant data automatically, reducing errors and saving you time. Another valuable aspect is the customizable approval workflows. You can set up multi-level approval processes that align with your company's policies. This ensures that expenses are reviewed and approved by the right people, maintaining control and compliance.

Klippa SpendControl Standout Features and Integrations:

Features include automatic currency conversion, which handles expenses in different currencies by applying daily exchange rates or allowing you to set custom rates. The mileage tracking feature integrates with Google Maps, enabling you to accurately calculate and claim travel expenses. Additionally, the system offers fraud detection by identifying duplicate claims, helping you maintain financial integrity.

Integrations include AFAS Software, SAP, Exact Online, Odoo, Twinfield, Oracle Netsuite, Xero, Okta, QuickBooks, and Microsoft Entra ID.

Slash is a financial platform that combines expense tracking with modern business banking. It lets you manage multiple entities, automate payments, and analyze spending across accounts—all from one dashboard. With features like unlimited virtual cards, real-time analytics, and crypto-to-fiat support, Slash gives finance teams a flexible and transparent way to monitor cash flow.

Why I picked Slash: I picked Slash because it gives you the ability to separate income and spending across distinct virtual accounts, making it easier to organize finances for different projects or entities. You also get real-time spending analytics that help you spot trends and manage budgets as they evolve. I especially like that Slash offers spend controls and FDIC-backed security, which means you can issue virtual and physical cards while maintaining control over limits, permissions, and access.

Slash standout features and integrations:

Features include multi-entity management to oversee several businesses from one account, developer-friendly APIs for automation, and secure user role controls to customize permissions. You can also convert between fiat and crypto, automate transfers, and access high-yield business accounts.

Integrations include Google Sheets, Notion, Airtable, Email, Webhook, Amplitude, Zapier, Slack, QuickBooks, NetSuite, Xero, and Zoho.

Airbase is a spend management platform that gives you high-level insight into how much your company is expensing and on what.

Why I picked Airbase: I like that it has features that allow you to proactively manage your expenses and spending. Instead of finding out about surprise expenses after they’ve occurred, you’ve got spend controls and rule-based expense policies to prevent them in the first place.

Airbase Standout Features and Integrations:

Features include spending limits and budgets, which you can set for different departments or teams. I think this would be a great tool to hold people accountable, as well as proactively give managers a better understanding of how much money they have to work with. I think Airbase’s mobile app makes it easy to capture receipts. It also provides a detailed audit trail for every expense.

Integrations include NetSuite, QuickBooks, Xero, Jira, Ironclad, and Slack.

Navan (formerly called TripActions) is a software that helps companies manage corporate cards, manage travel expenses, and track other operating costs.

Why I picked Navan: I think Navan stands out as the best solution for tracking travel expenses. I was impressed by its group travel features and user-friendly interface.

Navan Standout Features and Integrations:

Features include simplified online booking. I like how you can make employee flight and hotel reservations within the software. The group travel options allow you to book travel arrangements for up to 50 employees at a time.

I was impressed by Navan’s automated expense management. It automatically categorizes and reconciles transaction details whenever a company card is used in person or online.

Integrations include Slack, QuickBooks, NetSuite, Okta, Expensify, and Sage Intacct.

Despite its name, TravelPerk doesn’t just handle travel expenses. It offers a variety of expense management tools and features.

Why I picked TravelPerk: If you want expense tracking software with lots of features, I think TravelPerk is an option worth considering. I like that you get unlimited users, as other per-software user costs can really start to add up.

TravelPerk Standout Features and Integrations:

Features include one interface for your travel booking, expense tracking, and reimbursement. I personally like having access to everything in one centralized place. TravelPerk allows you to book within the app, capture and manage your expenses while booking flights, accommodations, and transportation.

Integrations include Slack, Divvy, Rydoo, WeWork, Ramp, Expensify, Fyle, Zoom, and a few others.

Zoho Expense is a standalone travel and expense management software created by the same company as the popular Zoho Books accounting software.

Why I picked Zoho Expense: Zoho Expense gives you access to a huge library of 3rd party integrations and ad-ons that can be used in tandem with their software.

Zoho Expense Standout Features and Integrations:

Features include Zoho Expense’s ability to scan receipts and import them in bulk. I like that your receipts are digitally stored within the software as well, so you don’t have to worry about losing paper copies.

Zoho Expense also has some of the best mileage tracking tools I came across. Employees have the option to enter their mileage via Android, iPhone, or Apple Watch.

For companies already using Zoho Books for accounting, I think Zoho Expense seems like it might be a good fit.

Integrations include QuickBooks, Xero, GetThere, Lyft, Uber, HSBC, Slack, Dropbox, Office 365, and a few more.