The best free purchase order software helps small businesses, startups, and nonprofits create, send, and track purchase orders—without spending a cent. The right tool streamlines procurement, reduces manual work, and prevents costly errors, all while keeping your team organized and your budget intact.
With more than 15 years of experience in financial management and digital software, I’ve seen how inefficient purchasing systems can create supplier confusion, missed approvals, and budget overruns. Finding a free solution that delivers both functionality and control can make all the difference for lean teams and growing organizations.
Here are my picks for the best free purchase order software to help you simplify procurement, improve visibility, and manage purchasing with confidence—without adding extra costs.
Why Trust Our Software Recommendations
6,700+
Reviews
20
Industry experts
16+
Evaluation factors
14
Years
Our team has been testing and reviewing software since 2012. As finance leaders ourselves, we know how difficult—and important—it is to choose the right software.
For this guide, we evaluated tools using hands-on testing and independent research, scoring tools using our selection criteria.
Our reviews reflect our human editorial judgment, not a sales pitch.
Purchase Order Software Comparison Table
This comparison table summarizes pricing details for my top purchase order software selections:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for real-time tracking of purchase orders | Free plan + free demo available | From $15/user/month | Website | |
| 2 | Best for ease of use | Free trial + free demo available | From $415/month | Website | |
| 3 | Best for inventory integration | 14-day free trial + free demo available | From $29/organization/month (billed annually) | Website | |
| 4 | Best for global reach | Free trial + free demo available | From $225/user/month (billed annually) | Website | |
| 5 | Best for modular customization | Free plan available | From $8.95/user/month (billed annually) | Website | |
| 6 | Best for small businesses | 30-day free trial + free demo available | Free | Website | |
| 7 | Best for real-time inventory insights | Free plan available | From $199/month | Website | |
| 8 | Best for manufacturing focus | Free demo + 15-day free trial available | From $49/month | Website | |
| 9 | Best for workflow automation | Free plan available | From $22/month | Website | |
| 10 | Best for small business expense control | Free plan available | From $25/month | Website |
Best Free Purchase Order Software Reviews
I’ve reviewed the best free purchase order software, highlighting features, pros and cons, and who each tool suits best. Some offer forever-free versions, others just free trials. I’ve flagged that clearly so you know what you’re getting before you commit.
1Best for real-time tracking of purchase ordersRamp
- Free plan + free demo available
- From $15/user/month
Visit WebsiteCustomer Rating:4.8/5
Ramp offers a purchase order management interface. Ramp is a spend management platform with built-in tools for accounts payable, purchase orders, and expense tracking. It helps finance teams cut down on admin by automating invoice intake, approvals, and vendor payments.
Why I picked Ramp: I picked Ramp for its ability to automate purchase order workflows and integrate easily with existing tools. Its AI-assisted requests, and automatic routing make it a strong option for teams managing a high volume of transactions.
Standout features & integrations:
Features include real-time PO tracking, and automated approvals to speed up purchasing decisions.
Integrations include NetSuite, Sage, Xero, QuickBooks, Microsoft Dynamics Business Central, Acumatica, Uber, Lyft, Okta, Google, Rippling, and Gmail.
Pros and Cons
Pros:
- Integrates with major ERPs and accounting platforms
- Real-time tracking helps monitor spend and commitments
- Automates invoice capture, approvals, and PO creation
Cons:
- Reporting features may lack advanced customization
- Initial setup can take time for complex workflows
Best for ease of use- Free trial + free demo available
- From $415/month
Visit WebsiteCustomer Rating:4.7/5
ProcurementExpress.com's free trial simplifies purchase orders and budget tracking. ProcurementExpress.com is a straightforward purchase order management tool for small to medium-sized businesses. It simplifies the purchasing process, making tracking orders and managing budgets easy.
Why I picked ProcurementExpress.com: The free trial emphasizes simplicity, allowing your team to set up purchase orders without hassle quickly. You can manage budgets efficiently and track spending in real-time. The intuitive interface makes it accessible for users with limited technical skills, making it suitable for businesses that prioritize ease of use.
Standout features & integrations:
Features include budget tracking that helps keep expenses within limits. You can also customize approval workflows to fit your organization's needs. The software provides detailed spending reports, offering insights into purchasing trends.
Integrations include QuickBooks, Xero, Sage, Slack, Microsoft Teams, Google Workspace, Dropbox, OneDrive, Box, and Zapier.
What's free? ProcurementExpress.com offers a free trial to explore its ease-of-use and purchase order management features.
Pros and Cons
Pros:
- Detailed spending reports
- Customizable approval workflows
- Real-time budget tracking
Cons:
- Not ideal for large enterprises
- Requires some learning time
Learn more about ProcurementExpress.com:
Best for inventory integration- 14-day free trial + free demo available
- From $29/organization/month (billed annually)
Visit WebsiteCustomer Rating:4.3/5
Zoho Inventory's free version integrates multi-channel stock and order management. Zoho Inventory is a cloud-based inventory management solution designed for small to medium-sized businesses. It supports purchase order management, inventory tracking, and sales order processing.
Why I picked Zoho Inventory: The free version offers strong inventory integration capabilities, allowing your team to manage stock levels across multiple channels. You can create and track purchase orders efficiently. The system also supports order fulfillment and shipping management. This makes it a suitable choice for businesses looking to streamline their inventory and procurement processes without cost.
Standout features & integrations:
Features include advanced order management, which makes handling backorders and drop shipments easy. The software provides detailed inventory reports to help you make informed decisions. It also supports barcode scanning for efficient stock management.
Integrations include QuickBooks, Shopify, Amazon, Etsy, Stripe, PayPal, Zoho CRM, Zoho Books, and FedEx.
What's free? Zoho Inventory offers a free-forever plan with restrictions on the number of orders and integrations available.
Pros and Cons
Pros:
- Multi-channel stock management
- Efficient order fulfillment
- Strong inventory integration
Cons:
- Limited customer support
- Requires frequent updates
Learn more about Zoho Inventory:
Best for global reach- Free trial + free demo available
- From $225/user/month (billed annually)
Visit WebsiteCustomer Rating:4.5/5
Tradogram's free trial supports global procurement with multi-currency management. Tradogram is a cloud-based procurement management tool suitable for businesses of all sizes. It handles purchase orders, supplier management, and cost control to help companies optimize their procurement processes.
Why I picked Tradogram: It offers a free trial that lets you explore its global procurement capabilities. Your team can manage suppliers and purchase orders internationally with ease. The platform supports multiple currencies and languages, making it ideal for businesses with a global reach. It provides comprehensive spend management tools to control costs efficiently.
Standout features & integrations:
Features include real-time budget tracking, which helps you monitor spending against set limits. You can also create custom approval workflows to ensure compliance with company policies. Additionally, the software provides detailed reporting tools to analyze procurement activities.
Integrations include QuickBooks, Xero, Sage, FreshBooks, Microsoft Dynamics, Google Workspace, Dropbox, OneDrive, Box, and Slack.
What's free? Tradogram offers a free plan that allows you to explore its features without an immediate commitment.
Pros and Cons
Pros:
- Detailed reporting features
- Budget tracking tools
- Global supplier management
Cons:
- Regular updates needed
- Limited offline capabilities
Learn more about Tradogram:
5Best for modular customizationOdoo
- Free plan available
- From $8.95/user/month (billed annually)
Visit WebsiteCustomer Rating:4.2/5
Odoo's free modular platform manages purchase orders, inventory, and sales. Odoo is a business management software designed for companies of all sizes. It handles key functions like purchase order management, inventory control, and accounting through a modular system.
Why I picked Odoo: It offers a modular approach with a free version that lets you choose and customize different apps. Your team can manage purchase orders, inventory, and sales all in one platform. This flexibility allows you to adapt the software to your specific business needs. It’s perfect for businesses looking for a tailored solution without upfront costs.
Standout features & integrations:
Features include real-time inventory tracking, automated reordering rules, and customizable dashboards. You can also manage multiple warehouses efficiently. The reporting tools provide insights into purchasing trends and supplier performance.
Integrations include PayPal, QuickBooks, UPS, WooCommerce, Amazon, Stripe, FedEx, DHL, and Microsoft Outlook.
What's free? Odoo offers a free plan for one app, allowing businesses to try out its modular system with limited restrictions.
Pros and Cons
Pros:
- Real-time inventory updates
- Single app free access
- Modular system customization
Cons:
- Limited official support
- Regular updates needed
Learn more about Odoo:
Best for small businesses- 30-day free trial + free demo available
- Free
Visit WebsiteCustomer Rating:4.5/5
Dolibarr offers free, customizable purchase orders and stock management tools. Dolibarr is an open-source ERP and CRM solution for small to medium-sized enterprises. It helps manage essential business functions like purchase orders, inventory, and customer relationships efficiently.
Why I picked Dolibarr: It offers a comprehensive free version that caters to small businesses. You can create, approve, receive, and bill purchase orders without cost. The free plan allows easy stock management and is open-source, allowing customization. This makes it ideal for businesses looking for flexibility without financial commitment.
Standout features & integrations:
Features include purchase order management with approval workflows, automatic stock updates, and procurement management tools. Your team can also benefit from stock dispatching wizards to streamline inventory reception.
Integrations include PayPal, Stripe, Google Maps, LDAP, and Amazon Web Services.
What's free? Dolibarr offers a free-forever plan with its open-source software model, allowing unlimited users and customizations without added costs.
Pros and Cons
Pros:
- Customizable workflows
- Unlimited user access
- Open-source flexibility
Cons:
- User interface is basic
- Requires self-hosting
Learn more about Dolibarr:
Best for real-time inventory insights- Free plan available
- From $199/month
Visit WebsiteCustomer Rating:5/5
Purchase orders dashboard showing order statuses, vendors, totals, and due dates in Settle's purchasing module. Settle is a free purchase order software designed to enhance inventory management, procurement, and payment processes for consumer packaged goods (CPG) brands. It offers an automated platform that simplifies back-office operations and provides built-in working capital solutions.
Why I Picked Settle: Settle stood out for its automated 3-way matching, ensuring accuracy across bills, purchase orders, and receiving reports. I also liked its predictive demand forecasting, which gives real-time inventory insights for smarter stocking decisions. Plus, Settle’s instant landed cost calculations eliminate manual spreadsheets, giving you clear expense visibility. These features make it a reliable choice for managing procurement and finances.
Standout features & integrations:
Features include a unified platform that replaces disconnected systems, providing real-time clarity for smarter decision-making. Settle also offers non-dilutive capital options, allowing you to manage cash flow effectively without giving up equity. Furthermore, the software automates processes, enhancing operational efficiency and freeing up your time to focus on growing your business.
Integrations include Shopify, Amazon, TikTok, Walmart, QuickBooks, Finaloop, A2X, NetSuite, ShipHero, ShipBob, Stord, and Flexport.
Pros and Cons
Pros:
- Inventory management and forecasting
- Automated invoice management
- Comprehensive financial dashboard
Cons:
- Could offer more customization for specific workflows
- Demand forecasting limited by number of SKUs on lower-tier plans
Learn more about Settle:
Best for manufacturing focus- Free demo + 15-day free trial available
- From $49/month
ERPAG offers a free trial for efficient manufacturing workflow management. ERPAG is a cloud-based ERP system designed for small—to medium-sized manufacturing businesses. It aids in managing production, inventory, and sales and offers a comprehensive approach to business operations.
Why I picked ERPAG: The free trial allows manufacturing-focused businesses to explore its capabilities without upfront costs. Your team can manage production workflows and inventory levels efficiently. The software supports various manufacturing processes, making it ideal for companies in this sector. This focus helps businesses streamline their operations and improve productivity.
Standout features & integrations:
Features include detailed production management that lets you oversee the entire manufacturing process. The software provides inventory tracking to ensure optimal stock levels. It also supports sales order management, helping you keep track of customer orders and deliveries.
Integrations include QuickBooks, Shopify, WooCommerce, Xero, Amazon, eBay, PayPal, Stripe, Square, and FedEx.
What's free? ERPAG offers a limited free trial, providing access to its manufacturing-focused features without initial costs.
Pros and Cons
Pros:
- Inventory tracking features
- Supports various production workflows
- Manufacturing process management
Cons:
- Not ideal for non-manufacturing businesses
- Frequent software updates needed
Learn more about ERPAG:
Pipefy's free plan automates procurement processes with customizable templates. Pipefy Procure-to-Pay is a process management software designed for businesses looking to automate procurement workflows. It caters to teams needing efficient purchase order management and approval processes.
Why I picked Pipefy Procure-to-Pay: The free plan includes features that automate key procurement processes, reducing manual tasks. Your team can set up automation for purchase orders and approvals. It allows for custom process templates tailored to your business needs, making it ideal for businesses aiming to enhance efficiency without incurring costs.
Standout features & integrations:
Features include customizable workflow templates that let you design processes specific to your needs. The software provides task automation to minimize manual intervention. It also offers real-time tracking of procurement tasks to ensure timely completion.
Integrations include Slack, Trello, Salesforce, Zendesk, Microsoft Teams, Asana, Google Sheets, Dropbox, GitHub, and Airtable.
What's free? Pipefy offers a free plan with limited automation and user access, allowing you to explore its workflow capabilities.
Pros and Cons
Pros:
- Real-time tracking capabilities
- Customizable process templates
- Workflow automation features
Cons:
- Limited offline access
- Not ideal for large teams
Learn more about Pipefy Procure-to-Pay:
10Best for small business expense controlSlash
- Free plan available
- From $25/month
Visit WebsiteCustomer Rating:5/5
Slash’s analytics tools provide real-time insights into purchasing and spend patterns. Slash is a financial management platform that combines business banking, expense automation, and purchase order capabilities in one system. It’s designed for small businesses that want to streamline procurement while managing payments, invoices, and supplier records efficiently. You can create and track purchase orders, manage accounts payable, and monitor bills and supplier performance — all from a single dashboard.
Why I picked Slash: I picked Slash because it combines purchase order tools with built-in accounts payable automation — ideal for small businesses looking to keep operations lean. You can generate purchase orders, match them with invoices, and schedule payments automatically. I also liked that Slash provides high-yield business accounts, unlimited cashback cards, and flexible working capital options, which help you manage procurement while improving liquidity. For teams working across entities or currencies, its API and crypto payment support add even more versatility.
Slash standout features & integrations
Features include a purchase module with supplier management, invoice matching, and approval workflows; expense and accounts payable automation for payments and reconciliation; and virtual accounts for real-time transaction tracking. Integrations include QuickBooks, NetSuite, Xero, Zoho, Notion, Google Sheets, Airtable, and Plaid.
What’s free? Slash offers a free plan that includes core banking and purchase order features, making it accessible for small businesses that need basic procurement tools. Paid plans start at $25/user/month, adding higher cashback, free same-day ACH, and unlimited virtual cards.
Pros and Cons
Pros:
- Multi-entity financial management
- Automated accounts payable workflows
- Built-in purchase order tracking
Cons:
- Occasional delays in support responses
- Reporting customization limited
Learn more about Slash:
Other Purchase Order Software
Here are some additional purchase order software options offering free plans or trials. While these tools didn’t make it onto my shortlist, they’re still worth checking out.
- 11ProcureDeskBest for cloud-based access
- 12SKULabsBest for multi-channel support
- 13MetasfreshBest for open-source flexibility
- 14SpendMapBest for unlimited users
- 15PrecoroBest for budget alerts
- 16XeroBest for accounting integration
- 17BILLBest for automated payments
- 18Sage IntacctBest for financial management
- 19RossumBest for document data extraction
- 20BonsaiBest for freelancers and contractors
Related Reviews
How I Evaluate Free Purchase Order Software
I split my evaluation into two layers: baseline PO capabilities that qualify a tool and differentiators for bookkeepers or AP teams.
Core Functionality (Table Stakes For This List)
When I'm selecting tools for my list, I rank each one on a scale from 0 (does not offer the functionality) to 5 (excels in this area) for each core functionality listed below. Then, I calculate the tool's total score into a percentage. Each tool needs to achieve a minimum total score of 65% to be considered for inclusion.
- PO Creation & Templates: I look at whether templates include editable line items, tax calculations, and currency fields—details that matter when a bookkeeper needs to issue a PO in minutes.
- Free Tier Availability: The plan needs to be genuinely free, not a 14-day trial. I check for a perpetual free version with enough PO functionality to serve real day-to-day purchasing needs.
- Approval Workflows: Multi-step routing matters here. I evaluate whether a tool lets you set up approvals by role or threshold, like requiring a manager sign-off on POs above a set amount.
- Vendor/Supplier Management: A centralized supplier database with contact details and purchase history saves AP teams from chasing down vendor info across spreadsheets and email threads.
- PO Tracking & Status: I look for real-time lifecycle tracking—draft through fulfilled—so procurement coordinators can instantly see which orders are pending, sent, or closed without asking around.
- Invoice/Receipt Matching: Matching POs to invoices and goods received notes is where errors surface. I evaluate whether the tool supports two-way or three-way matching with flags for discrepancies.
Once I have a list of tools that meet this criteria, I consider what sets each platform apart.
Differentiating Factors (What Sets Vendors Apart)
Here's how I compare and contrast different vendors:
Standout Features
Budget tracking stands out when finance managers need to see remaining spend by department before approving new POs. I also look for OCR invoice capture, which lets AP specialists skip manual data entry by pulling line items from scanned invoices directly into the matching workflow. Built-in reporting matters here too—exportable dashboards on vendor spend and PO cycle times save teams from building their own analysis in spreadsheets every month-end.
Beyond Features
Free plan limits matter a lot here—I check whether approval workflows or integrations get locked behind paid tiers, since that changes whether the tool is genuinely usable at zero cost. Accounting integrations are another key factor. A free PO tool that syncs with QuickBooks or Xero keeps purchase data flowing into your general ledger without manual re-entry. I also evaluate audit compliance features like immutable logs and role-based access, especially for startups preparing for their first external audit.
How To Choose Free Purchase Order Software
Finding reliable, free purchase order software is a lengthy process. You want something that fits your workflow, with no hidden costs. This chart helps me compare options quickly, stay focused on what matters, and pick the right tool without wasting time or money.
| Factor | What to Consider |
| Free Offer Scope | Understand what's included in the free plan. Check if essential features meet your team's needs without hidden costs. |
| Scalability | Consider if the software can grow with your business. Look for options to upgrade if your needs expand. |
| Integrations | Ensure compatibility with tools like your accounting software or CRM for seamless data flow. |
| Ease of Use | Choose software with an intuitive interface that your team can quickly adopt without extensive training. |
| Customization | Check if you can tailor workflows and templates to fit your business processes and preferences. |
| Support | Evaluate the availability of free customer support. Access to help guides or community forums can be significant. |
| User Limitations | Identify any restrictions on the number of users. Ensure it accommodates your entire team without extra charges. |
| Reporting | Look for robust reporting capabilities to track and analyze purchasing data efficiently. |
What Is Free Purchase Order Software?
Free purchase order software is a no-cost tool that automates how businesses create, approve, and manage purchase orders. Designed for small businesses and startups, it replaces manual spreadsheets with a streamlined digital process for generating POs, tracking budgets, and managing vendor relationships. By improving accuracy and visibility, it helps teams control spending and bring order to procurement workflows—without adding extra costs.
Features
Here’s what free purchase order software usually includes, and what’s locked behind a paid plan. Understanding the trade-offs helps you choose a tool that handles your purchasing needs without wasting time or stretching your budget.
Typically Free Purchase Order Software Features
- Order Creation: Enables users to generate orders, helping save time and quickly maintain organized procurement processes.
- Supplier Management: Allows users to track and manage supplier information, ensuring efficient communication and collaboration.
- Budget Tracking: Helps monitor expenses against set budgets, aiding in cost control.
- Basic Reporting: Provides simple reports to analyze purchase data, offering insights into spending patterns.
- Approval Workflows: Facilitates customized approval processes, ensuring compliance with company policies.
- Inventory Tracking: Keeps stock levels updated, preventing overordering or stockouts.
- Multi-Currency Support: Supports transactions in different currencies, useful for global businesses.
- Manual Processes: Allows for manual input and adjustments when needed, catering to smaller operations.
- Purchase Order Templates: Offers basic templates to standardize purchase orders.
- Requisitions: Enables users to create and manage basic requisition forms.
- Online Purchase Orders: Allows users to create and manage orders through an online interface.
- Purchase Order System: Covers core functionality for managing purchase order processes.
- On-Premise Option: Available for businesses requiring local hosting and control.
Typically Paid Purchase Order Software Features
- Advanced Analytics: Offers detailed insights and data visualizations, helping users make informed decisions.
- Integration With Accounting Tools: Connects with financial systems for streamlined financial operations.
- Automated Alerts: Notifies users of important events like budget limits or order status changes, enhancing responsiveness.
- Customizable Dashboards: Allows users to tailor their interface for quick access to important metrics and tasks.
- Multi-Warehouse Management: Supports managing inventory across various locations, which is useful for larger businesses.
- Three-Way Matching: Ensures purchase orders match invoices and receipts, reducing errors and discrepancies.
- Advanced Security Features: Provides enhanced data protection, essential for maintaining confidentiality and integrity.
- Mobile App Access: Allows users to manage procurement tasks on the go, adding convenience and flexibility.
- Invoice Approval Workflows: Streamlines the process of verifying and approving invoices.
- Purchasing Software Enhancements: Offers advanced tools for procurement strategies and supply chain optimization.
- Supply Chain Integrations: Links purchase orders to broader supply chain systems for seamless operations.
- Spend Control Features: Enables detailed budget monitoring and spending compliance.
- Purchase Requests Management: Supports detailed workflows for creating and managing purchase requests.
- Purchase Order Processes: Automates complex workflows to optimize the purchasing lifecycle.
- SaaS Options: Provides cloud-based solutions for easy scalability and remote access.
- Order Number Tracking: Facilitates precise tracking of purchase orders through unique identifiers.
Benefits
The right free purchase order software keeps purchasing organized, tracks approvals, and helps your team stay aligned. Saving money is a big benefit, but it's not the only one:
- Cost Savings: You can manage procurement processes without incurring extra expenses, making it budget-friendly.
- Improved Organization: Order creation and supplier management help keep procurement tasks organized and efficient.
- Better Budget Control: Budget tracking lets you monitor spending and expenses, helping you stay within financial limits.
- Enhanced Efficiency: Automated approval workflows reduce manual tasks, speeding up procurement processes.
- Accessibility: Cloud-based access allows your team to manage orders from anywhere, providing flexibility.
- Basic Analytics: Simple reporting features offer insights into purchase data, aiding in decision-making.
Costs and Pricing
I get it—you’re here for free purchase order software. Just know that most free plans are limited. If your needs grow, you’ll likely need to upgrade. Below, I’ve laid out typical features, average pricing, and what standard plans usually include to help you plan ahead.
Plan Comparison Table for Purchase Order Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic order creation, supplier management, and budget tracking. |
| Personal Plan | $5-$25/user/month | Enhanced reporting, multi-currency support, and basic integrations. |
| Business Plan | $25-$50/user/month | Advanced analytics, customizable workflows, and inventory management. |
| Enterprise Plan | $50-$100+/user/month | Multi-warehouse support, advanced security features, and custom dashboards. |
FAQs
Here are some answers to common questions about free purchase order software.
What is the disadvantage of free purchase order software?
One disadvantage is that it can make the purchasing process longer, as a purchase order needs to be issued before making the purchase. Without automation, creating and sending purchase orders to vendors can be time-consuming.
What needs to be included in free purchase order software?
A purchase order should include a detailed description, quantity, price, payment terms, and delivery details. When the supplier accepts a purchase order, it becomes legally binding and obliges them to deliver the agreed-upon goods.
What is not included in a free purchase order software?
A purchase order outlines agreed-upon prices for goods or services but doesn’t include actual payment details, information on payment methods, or the transfer of funds.
Can you manage free purchase order software without automation?
Yes, but it can be labor-intensive. Without automation, creating, sending, and tracking purchase orders manually can take significant time and effort, potentially delaying the purchasing process.
How does free purchase order software help with budget management?
Free purchase order software helps track spending against budgets by offering budget tracking and reporting features. This allows your team to monitor expenses and ensure financial control without added costs.