20 Best Purchase Order Software Reviewed In 2025

Precoro automates procurement processes and provides real-time budget control, ensuring all purchases stay within the allocated budgets. Its easy-to-use interface and customizable approval workflows are ideal for businesses with strict financial oversight, transparency, and purchase control. 

Why I picked Precoro: Precoro provides automated approval workflows and purchase tracking in real-time for spending monitoring. You can easily set up budgets and receive instant alerts when limits are reached, which helps prevent overspending. The platform gives access to detailed reports on your team’s purchasing habits. Additionally, its user-friendly interface ensures your team can adopt it without much hassle while offering budget control tools that align with your financial goals.

Standout features & integrations:

Features include real-time budget tracking to prevent overspending, customizable approval workflows for efficient decision-making, and detailed spending reports for financial clarity.

Integrations include QuickBooks, Xero, NetSuite, Microsoft Dynamics 365, Oracle, SAP, and Slack.

Procurify is a cloud-based procurement software that helps you manage your organization's purchasing process. It allows you to create, approve, and track purchase orders efficiently.

Why I picked Procurify: Procurify's purchase order management feature ensures proper tracking and approval of every PO, capturing all the information your accounts payable team needs. You can create and manage electronic purchase orders, automate their creation, and access them on mobile devices. This functionality reduces manual errors and speeds up the purchasing process. Additionally, Procurify offers customizable approval workflows that align with your organization's structure and policies. You can set different approval thresholds and customize notifications to ensure compliance with internal policies.

Standout features & integrations:

Features include purchase requisitions, expense management, receiving management, budget management, analytics and reporting, accounts payable automation, spending cards, mobile app access, punchout catalog integration, and customizable user roles.

Integrations include QuickBooks Online, QuickBooks Desktop, Netsuite, Sage Intacct, Microsoft Dynamics 365, API, and PunchOut.

Zoho Books is a cloud-based accounting solution designed to simplify financial management for businesses of all sizes. It offers a robust set of tools for accounting, invoicing, and purchase order management, ensuring your financial processes stay organized and efficient.

Why I picked Zoho Books: I chose Zoho Books for its seamless integration between purchase orders and billing. The ability to instantly convert purchase orders into bills reduces manual data entry and ensures consistency across your accounting records. Its comprehensive purchase order tracking tools also give you complete visibility into your procurement process, from creation through fulfillment.

Zoho Books also shines with its vendor portal, which improves collaboration by allowing vendors to communicate directly with your team and access key documents securely. Its built-in document management capabilities let you attach files to purchase orders, keeping everything organized and easily accessible.

Standout features & integrations:

Features include real-time purchase order tracking for better visibility, customizable automated workflows that streamline repetitive tasks, and advanced reporting tools for analyzing procurement data and identifying spending trends. These tools work together to make purchasing more transparent, efficient, and data-driven.

Integrations include Zoho CRM, Zoho People, Zoho Projects, Zoho Desk, Zoho Expense, Zoho Sign, Zoho Mail, Zoho Analytics, Zoho Commerce, Stripe, Shopify, and WooCommerce.

BILL is a comprehensive financial operations platform designed to streamline financial management for businesses and accounting firms. It simplifies purchase order workflows, automates payments, and provides full visibility into your organization’s financial health.

Why I picked BILL: I chose BILL for its strong accounts payable and receivable management tools that make it easy to track transactions, process invoices, and maintain control over cash flow. Its procurement automation feature efficiently handles the purchasing process—from order creation to payment—minimizing manual effort and reducing the risk of errors.

BILL also stands out for its invoicing and expense tracking capabilities, which promote better budget control and financial transparency. With support for ACH, credit card, and international payments, it offers flexibility in managing transactions while ensuring compliance with your company’s financial policies.

Standout features & integrations:

Features include built-in budget management to help you monitor spending and stay aligned with financial goals, detailed reporting tools for real-time operational insights, and enterprise-grade security to safeguard sensitive financial data. These features make BILL a reliable solution for automating and protecting your financial operations.

Integrations include QuickBooks, NetSuite, Xero, Sage Intacct, Microsoft Dynamics, Slack, Gmail, Lyft, Oracle NetSuite, Tallie, HubDoc, and FreshBooks.

Bonsai allows freelancers to create and send purchase orders while tracking payments and project expenses. It simplifies the procurement process and integrates invoicing and contract management tools. 

Why I picked Bonsai: Bonsai intuitive templates help you stay professional while saving time on paperwork. You can easily track the status of each purchase order and ensure that nothing falls through the cracks. Additionally, it provides clear, organized records to help you manage your finances smoothly, giving you more time to focus on your work.

Standout features & integrations:

Features include straightforward purchase order management to simplify invoicing, contract and proposal templates to save time, and task management to keep projects on track.

Integrations include Stripe, PayPal, QuickBooks, Xero, Zapier, Google Calendar, Slack, Trello, Asana, and HubSpot.

Coupa supports complex procurement needs across multiple countries and regions. It provides real-time visibility into purchasing activities, allowing businesses to manage orders, suppliers, and budgets at scale. 

Why I picked Coupa: Coupa has advanced procurement tools and analytics, suitable for global enterprises. The platform’s spend management capabilities allow your team to optimize purchasing decisions across multiple regions. Its real-time analytics provide insights into spending patterns and help identify cost-saving opportunities. You can also monitor supplier performance and ensure compliance with company policies. 

Standout features & integrations:

Features include spend management tools that optimize purchasing decisions, real-time analytics for insights into spending patterns, and a scalable platform suited for large organizations.

Integrations include SAP, Oracle, NetSuite, Salesforce, Microsoft Dynamics 365, QuickBooks, Workday, Dropbox, Slack, and Google Workspace.

Rossum is an AI-powered document automation platform designed to streamline purchase order processing and validation. By intelligently capturing, validating, and routing data, it helps businesses eliminate manual entry, reduce errors, and maintain consistency across financial workflows.

Why I picked Rossum: I chose Rossum for its ability to handle multiple document types while automatically validating data against company-specific business rules. This ensures every purchase order is accurate and compliant, minimizing costly processing errors. Its automation capabilities—such as sending emails and posting directly to ERP systems—further enhance efficiency by removing repetitive tasks from your team’s workload.

Rossum also excels in reporting and document archiving. It provides detailed reports for visibility into purchase order activity and ensures compliance with regulatory standards, including e-invoicing requirements in Europe. These tools give finance teams both operational transparency and peace of mind.

Standout features & integrations:

Features include intelligent document ingestion for processing varied file types, workflow automation that handles communication and ERP updates automatically, and rule-based data validation to ensure every transaction meets internal and external compliance standards.

Integrations include SAP, NetSuite, Coupa, Sage, Google Drive, Google Sheets, Airtable, monday.com, Gmail, Xero, Dropbox, and OneDrive.

Kissflow Procurement Cloud is built to support customizable workflows, making it ideal for businesses with unique processes. It allows users to create, modify, and automate specific purchasing approvals for smooth and efficient procurement operations. 

Why I picked Kissflow Procurement Cloud: Kissflow Procurement Cloud provides customizable workflows, allowing your team to design processes that match your procurement strategy. The budget tracking feature ensures you stay within financial limits and its vendor management capabilities keep your supplier relationships organized. Additionally, its reporting tools give your team valuable insights into procurement performance, helping you make data-driven decisions.

Standout features & integrations:

Features include a flexible workflow builder that adapts to your processes, budget tracking to maintain financial discipline, and vendor management to streamline supplier interactions.

Integrations include Salesforce, QuickBooks, NetSuite, Microsoft Dynamics 365, SAP, Oracle, Slack, Google Drive, Dropbox, and Docusign.

Xledger is a cloud-based accounting platform that streamlines financial management and procurement processes for growing businesses. Its integrated suite of tools supports everything from purchase order tracking to financial consolidation, offering a unified solution for efficient operations.

Why I picked Xledger: I chose Xledger for its strong purchase order management capabilities that simplify procurement while improving accuracy. Its automated processing and advanced tracking tools help teams monitor orders, reduce manual errors, and maintain better control over spending. These features make it ideal for organizations seeking efficiency without added complexity.

Another reason Xledger stands out is its seamless integration with other financial systems, allowing for a unified view of accounting and procurement data. This connectivity enhances visibility across departments, supporting smarter, data-driven financial decisions and stronger operational alignment.

Standout features & integrations:

Features include customizable dashboards that deliver real-time insights into financial performance, multi-entity consolidation for managing several business units under one system, and a cross-tab general ledger that provides detailed, transparent access to financial data. Together, these capabilities create a comprehensive platform for both procurement and financial oversight.

Integrations include GoldFinch, Salesforce, Microsoft Dynamics 365, JPMorgan Chase Bank, Wells Fargo Bank, Bank of America, AccessPay, Azure, Bottomline, ConnectMyApps, GoCardless, and Power BI.

Odoo connects purchase orders with inventory, accounting, and vendor management, enabling businesses to automate procurement tasks and maintain real-time visibility. Its flexible structure and deep integration capabilities allow users to customize the platform with additional apps as their needs and businesses grow. 

Why I picked Odoo: Odoo integrates with various apps, allowing you to manage multiple aspects of your business from a single platform. It lets you manage everything from creating purchase orders to tracking supplier performance. You can automate your procurement workflows, track orders, monitor stock levels, and receive real-time purchase updates. The system also offers clear budget control tools, so you always know where your money goes. 

Standout features & integrations:

Features include integration with inventory and sales for complete order management, customizable apps to fit specific business needs, and a unified platform that enhances workflow across departments.

Integrations include WooCommerce, Amazon, eBay, UPS, FedEx, PayPal, Stripe, Slack, Google Drive, and QuickBooks.

Tradogram excels in supplier management, offering businesses tools to manage supplier relationships and streamline procurement. It offers collaboration features for enhanced supplier communications and detailed supplier insights and reporting for efficient, cost-effective purchasing.

Why I picked Tradogram: Tradogram offers features that help you maintain strong vendor relationships. It provides a centralized platform for all supplier interactions, making communication straightforward. It also offers full-featured purchase order management for tracking and managing orders efficiently. Its budget tracking capabilities ensure your purchasing aligns with financial goals. 

Standout features & integrations:

Features include centralized supplier communication to streamline vendor interactions, purchase order management for efficient order tracking, and budget tracking to keep spending in check.

Integrations include QuickBooks, Xero, NetSuite, SAP, Oracle, Microsoft Dynamics 365, Salesforce, Slack, Dropbox, and Google Drive.

ProcureDesk is a powerful purchase order and procurement automation platform built to streamline purchasing, approvals, and accounts payable for growing businesses. It helps eliminate manual workflows, prevent surprise invoices, and provide complete visibility into company spending.

Why I picked ProcureDesk: I chose ProcureDesk for its intelligent approval routing and customizable multi-level approval workflows. These features ensure every purchase follows company policy while maintaining efficiency and preventing bottlenecks. Real-time budget controls further enhance spending transparency, empowering teams to make informed purchasing decisions and stay within budget.

ProcureDesk also stands out for its supplier catalog integration, which centralizes access to multiple supplier catalogs directly within the platform. This makes sourcing faster and easier while simplifying supplier relationship management. Monthly spend insights provide a clear overview of procurement trends, helping you identify opportunities to optimize spending.

Standout features & integrations:

Features include approval history tracking for easy auditing and compliance, supplier management tools to monitor performance and value, and a mobile app that enables on-the-go order approvals and budget tracking. Together, these capabilities help maintain full control and visibility over your procurement process.

Integrations include QuickBooks Enterprise, Sage Intacct, NetSuite, Microsoft Dynamics 365, Slack, Single Sign-On (SSO), Xero, Bill.com, and QuickBooks Online.

PairSoft excels in ERP integration and supports procurement within its existing systems. It connects purchase orders, approval, and budgets in one platform and automates and syncs procurement data across departments. 

Why I picked PairSoft: PairSoft simplifies purchase order management while integrating directly with your ERP system. Your team can easily automate approval workflows, reducing manual work and errors. The platform provides real-time visibility into your procurement activities, helping you keep track of orders and budgets. Additionally, the customizable workflow features ensure that you can adapt the system to fit your purchasing needs, making it a flexible solution for larger organizations.

Standout features & integrations:

Features include automated purchase order creation to reduce manual tasks, budget management that aligns with company policies, and approval workflows that speed up request approvals.

Integrations include Microsoft Dynamics 365, Sage Intacct, QuickBooks, NetSuite, SAP, Oracle, Salesforce, Xero, Workday, and Acumatica.

Fraxion tracks and approves purchases in real-time, helping businesses control procurement and manage expenses effectively. Its focus on transparent spend management optimizes purchasing decisions and maintains clear oversight of the procurement process. 

Why I picked Fraxion: Fraxion offers unmatched spending visibility, allowing your team to track and manage expenses effectively. Its real-time reporting capabilities provide insights into spending patterns and help identify saving opportunities. The budget control features ensure that all purchases align with your financial objectives and its requisition management streamlines the order approval process. 

Standout features & integrations:

Features include real-time reporting for insights into spending patterns, budget control to align purchases with financial goals, and requisition management to streamline order approvals.

Integrations include QuickBooks, Xero, Sage, Microsoft Dynamics 365, SAP, Oracle, NetSuite, Slack, Salesforce, and Google Workspace.

Quadient AP integrates purchase orders and invoices, automating the matching process to ensure accuracy and reduce manual errors. It helps businesses stay within budget, meet payment deadlines, and enhance financial control. 

Why I picked Quadient AP by Beanworks: This tool focuses on invoice management with features that simplify invoice approval workflows. You can automate the entire purchase order process, from creation to approval, making it easy for your team to manage their purchasing activities. The software also provides spending visibility and ensures all purchase orders match corresponding invoices. 

Standout features & integrations:

Features include automated invoice processing to reduce manual work, purchase order matching to ensure transaction accuracy, and streamlined payment approval workflows for efficient management.

Integrations include QuickBooks, Sage Intacct, Microsoft Dynamics 365, Oracle, SAP, Netsuite, Xero, Sage 300, Acumatica, and Yardi.

Order.co supports fast-growing companies with its procurement and automation features. Its integration with accounting, inventory, and vendor management tools makes it easier to handle increased purchasing demand as the business scales. 

Why I picked Order.co: With Order.co, you can centralize your purchasing operations and simplify ordering across multiple suppliers. It offers automated approval workflows, allowing your team to process orders faster and with fewer errors. Budget control tools give you insights into spending, ensuring you don’t exceed financial limits. Additionally, it offers detailed reporting, which helps you make informed decisions as your company scales.

Standout features & integrations:

Features include automated order management that reduces manual tasks, spending tracking for better financial insights, and supplier management to handle multiple vendor relationships efficiently.

Integrations include QuickBooks, NetSuite, Xero, Microsoft Dynamics 365, Oracle, SAP, Slack, Trello, Salesforce, and Shopify.

Digital Purchase Order is a cloud-based software that simplifies and automates business procurement. It manages multiple job sites, helps construction teams maintain cost control, and ensures all purchases align with project budgets. 

Why I picked Digital Purchase Order: Digital Purchase Order offers customizable workflows, mobile accessibility, and tailored features for construction teams. With over 200 settings, it personalizes the purchase order management to fit your needs.

Standout features & integrations:

Features include real-time purchase order tracking, customizable approval workflows, and instant budget control. You can easily create and manage purchase orders, keeping everything in one place. Your team can access detailed reporting to keep a close eye on all purchases. Its integration with QuickBooks enhances financial synchronization, which is crucial for managing projects. Mobile access ensures your team can manage orders and approvals on-site, boosting efficiency in dynamic environments.

Integrations include Sage, QuickBooks, Xero, Microsoft Dynamics 365, SAP, Oracle, Procore, NetSuite, Yardi, and Viewpoint.

Xero is a flexible accounting platform built to support small and medium-sized businesses with comprehensive financial management tools. From invoicing and expense tracking to purchase order management, it simplifies daily accounting tasks while maintaining accuracy and compliance.

Why I picked Xero: I chose Xero for its seamless automation in managing purchase orders and ensuring tax compliance. Its integration with Avalara automates sales tax calculations, reducing manual effort and minimizing errors. Xero also streamlines the procurement process by allowing you to convert purchase orders into invoices and send them directly to suppliers—saving time and improving efficiency.

Another key reason Xero stands out is its robust bank reconciliation feature. By connecting directly to your bank, Xero provides real-time transaction feeds and allows you to match payments with purchase orders effortlessly. This level of transparency helps maintain precise financial records and strengthens overall financial control.

Standout features & integrations:

Features include secure online document storage for easy access to purchase orders and related files, bill and receipt capture via email or mobile scan for simplified record-keeping, and real-time cash flow dashboards that provide clear insights into your purchasing and payment activities. Together, these tools help you manage procurement with accuracy and confidence.

Integrations include Hubdoc, Stripe, Xero Inventory Plus, Shopify Integration by Xero, Xero Practice Manager, HubSpot CRM Integration, Xero Analytics Plus, Etsy Integration, Xero Workpapers, Syft, and Xero Analytics Plus.

Sage Intacct is a cloud-based financial management platform built to streamline accounting, procurement, and reporting processes. It provides powerful automation and real-time insights that help finance teams manage purchase orders efficiently while maintaining full control over company spending.

Why I picked Sage Intacct: I chose Sage Intacct for its automated purchasing workflows that simplify requisitions, approvals, and order processing. These workflows help minimize manual errors and speed up procurement cycles, allowing teams to operate more strategically. Its real-time visibility into procurement activities gives finance leaders the clarity they need to monitor spending, enforce budgets, and ensure compliance with purchasing policies.

Sage Intacct also stands out for its dynamic reporting and analytics tools, which make it easy to track purchasing activity and analyze trends. With customizable workflows and spending controls, it provides both flexibility and accountability in managing procurement operations.

Standout features & integrations:

Features include configurable workflows that adapt to your organization’s approval structures, built-in spending controls to prevent budget overruns, and real-time dashboards that deliver instant visibility into purchasing performance. These capabilities ensure accuracy, transparency, and efficiency across the entire purchasing process.

Integrations include Salesforce, HubSpot, Acumatica, Microsoft Dynamics, FloQast, AvidXchange, BILL, BlueSnap, Workday Adaptive Planning, Solver, Shopify, and Avalara AvaTax.

QuickBooks Online offers a simple and intuitive purchase order feature for small businesses to streamline their procurement process. It creates, sends, and tracks purchase orders and integrates with accounting, inventory, and vendor management tools. 

Why I picked QuickBooks Online: You can easily create purchase orders and track orders from start to finish. It helps your team monitor spending by setting up automatic reminders when payments are due. The platform’s expense tracking is directly tied to purchase orders, making it simple to keep budgets in check. Additionally, it offers a clear overview of your cash flow, so your team can manage daily operations and long-term financial planning without hassle.

Standout features & integrations:

Features include automated purchase order creation to save time, real-time financial tracking for up-to-date budget information, and a user-friendly interface easy for your team to navigate.

Integrations include PayPal, Shopify, Square, Amazon, eBay, Etsy, Stripe, TSheets, BILL, and Salesforce.