16 Best Healthcare Accounting Software Reviewed In 2025
Best Healthcare Accounting Software Shortlist
Here’s my shortlist of the best healthcare accounting software:
Our one-on-one guidance will help you find the perfect fit.
Managing finances in the healthcare sector can be overwhelming, especially when you’re working with outdated healthcare accounting software. You deal with complex billing, strict compliance requirements, and the constant pressure to improve efficiency—all while navigating a system that feels clunky and outdated. These inefficiencies can weigh heavily on your team, leading to errors and missed opportunities for optimizing financial performance.
As a financial controller, I’ve worked closely with finance teams to address these exact challenges. My background in financial operations has given me a clear view of what works and what doesn’t. As such, I want to share that experience with you to help you navigate the options available.
I’ve personally tested and reviewed a range of healthcare accounting software to identify the tools that truly deliver value. My selections are based on practical knowledge of what CFOs need for effective financial management. These tools are chosen to help you upgrade your system, improve your team’s workflow, and keep your organization running smoothly.
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Best Healthcare Accounting Software Summary
This comparison chart summarizes pricing details for my top healthcare accounting software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  FreshBooks FreshBooks is great for intuitive billing and easy client communication in healthcare. | Best for small healthcare practices | 30-day free trial | From $10/month (billed annually) | Website |
| 2 |  SoftLedger SoftLedger excels at automating financial workflows for healthcare organizations. | Best for real-time financial data | Free demo available | Pricing upon request | Website |
| 3 |  myBillBook myBillBook is great for small healthcare businesses looking for quick invoicing and tracking. | Best for mobile invoicing | Free trial available | From ₹217/user/month (billed annually) | Website |
| 4 |  Gravity Gravity is focused on providing accounting solutions for multi-location healthcare businesses. | Best for multi-location management | Free demo available | From $210/month (billed annually) | Website |
| 5 |  Plooto Plooto excels at automating payment processes and reducing manual tasks in healthcare. | Best for payment automation | 30-day free trial | From $9/month | Website |
| 6 |  Vencru Vencru offers a simple and affordable accounting solution tailored for healthcare. | Best for inventory management | Free plan available | From $5/user/month (billed annually) | Website |
| 7 |  Wave Wave is a free, user-friendly accounting software perfect for healthcare practices. | Best for freelancers and consultants | Free plan available | From $14/user/month | Website |
| 8 |  Sage Intaact Sage Intacct is the best option for scalable, automated financial management in healthcare. | Best for scalability | Free trial available | Pricing upon request | Website |
| 9 |  Xero Xero is ideal for handling multi-currency transactions and global accounting needs. | Best for integration options | 30-day free trial | From $1/month (for 6 months, then $20/month) | Website |
| 10 |  QuickBooks QuickBooks offers all-in-one accounting features ideal for healthcare businesses. | Best for comprehensive features | 30-day free trial | From $35/month | Website |
Best Healthcare Accounting Software Reviews
Below are my detailed summaries of the best healthcare accounting software that made it onto my shortlist. My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
FreshBooks is an accounting software designed to simplify the financial management of small businesses. It helps users with invoicing, expense tracking, and financial reporting.
Why I picked FreshBooks: FreshBooks is ideal for small healthcare practices, making it easy to handle invoicing and payments without complex processes. It allows you to create and send customized invoices, track payments, and monitor client balances. You can also use the software to manage expenses, capture receipts, and track billable hours, which helps your practice stay organized and on top of its finances.
Standout features & integrations:
Features include the ability to easily capture receipts using the mobile app, making it simple to manage your expenses on the go. FreshBooks also allows for simple client management, keeping contact details and past invoices in one place for easy reference.
Integrations include Stripe, PayPal, Gusto, Shopify, and QuickBooks Online.
Pros and cons
Pros:
- Easy to track expenses
- Can manage multiple clients at once
- Automated payment reminders
Cons:
- Limited reporting features
- No inventory management
SoftLedger is an accounting software designed to provide real-time financial data, helping businesses manage their finances more effectively. It simplifies accounting tasks by automating processes such as reconciliations, financial reporting, and transaction tracking.
Why I picked SoftLedger: SoftLedger offers a centralized platform for tracking financial data in real time, which is essential for decision-making. It enables your team to easily manage complex financial workflows, including integrations with various systems, to pull data automatically. With features like automated reconciliations and built-in reporting tools, SoftLedger also helps your finances without manually updating spreadsheets.
Standout features & integrations:
Features include automated consolidation, which simplifies combining financial data from multiple entities. It also supports real-time tracking of transactions, ensuring that your data is up to date. Additionally, you can generate custom financial reports that match your organization’s specific requirements.
Integrations include QuickBooks, NetSuite, Xero, Salesforce, Stripe, PayPal, Microsoft Dynamics, Google Sheets, HubSpot, and SAP.
Pros and cons
Pros:
- Real-time updates on financial transactions
- Flexible options for customizing financial reports
- Handles multi-entity consolidation automatically
Cons:
- Requires training for advanced reporting features
- May be complex for smaller teams
myBillBook is a mobile-first invoicing and accounting software designed for small businesses. It offers invoicing, billing, and financial tracking functions, allowing businesses to manage transactions on the go.
Why I picked myBillBook: myBillBook is designed to make invoicing and accounting simpler, especially for businesses that need to manage tasks from their mobile devices. It allows you to generate professional invoices instantly from your phone, helping you with your billing while working remotely or traveling. The mobile app also supports GST invoicing, so your team can easily track taxes.
Standout features & integrations:
Features include easy GST invoicing that helps you create and share invoices quickly. You can track inventory and stock levels to ensure you never run out of essential items. It also provides detailed business reports to help you analyze sales and expenses effectively.
Integrations include Tally, Zoho Books, Google Pay, Paytm, and Razorpay.
Pros and cons
Pros:
- Automatic tax calculation and invoicing
- Supports multiple languages
- Simple reporting tools
Cons:
- Limited customer support options
- May not scale well for large teams
Gravity is an accounting platform designed to manage finances across multiple locations with ease. It offers tools for budgeting, billing, and financial reporting tailored to organizations that operate at several sites.
Why I picked Gravity: Gravity is perfect for managing finances across different locations, allowing you to consolidate data from various sites into one unified view. You can create location-specific reports, track budgets for each location, and even manage billing for multiple offices. This flexibility ensures that your team can efficiently oversee finances without losing sight of the details at each location.
Standout features & integrations:
Features include customizable workflows that let you tailor processes to your needs. The software also supports advanced reporting, giving you insights into key metrics without extra steps. Additionally, its drag-and-drop interface simplifies task organization, making it easy for your team to collaborate.
Integrations include Salesforce, Slack, Google Drive, Microsoft Teams, Trello, Asana, Zapier, Dropbox, HubSpot, and QuickBooks.
Pros and cons
Pros:
- Advanced reporting tools for better insights
- Integrates with major business applications
- No coding required for workflow creation
Cons:
- Initial setup can be time-consuming
- Some features require advanced configuration
Plooto is a payment automation tool designed to simplify the process of managing accounts payable and receivable. It helps businesses easily send and receive payments, offering a secure platform for financial transactions.
Why I picked Plooto: Plooto focuses on automating payments, which makes handling financial tasks more efficient. You can easily set up recurring payments, schedule transfers, and approve invoices remotely. The platform also integrates well with accounting software, reducing manual data entry and improving accuracy.
Standout features & integrations:
Features include the ability to automate both accounts payable and receivable, saving you time on manual tasks. Plooto lets you schedule payments and approve invoices remotely, making it easier for your team to manage finances from anywhere. It also offers easy bank reconciliation, automatically matching payments to your accounting records.
Integrations include QuickBooks, Xero, NetSuite, Sage Intacct, and Microsoft Dynamics, PayPal, Stripe, and Wise.
Pros and cons
Pros:
- Automated payment scheduling saves time
- Bank reconciliation is fast and accurate
- Remote invoice approval improves flexibility
Cons:
- May require additional setup for custom workflows
- Limited reporting features for some users
Vencru is an accounting software designed to help businesses manage their financials and inventory in one place. It’s particularly useful for companies that need to track stock levels, purchase orders, and sales transactions.
Why I picked Vencru: Vencru’s standout feature is its inventory management system, which helps you keep track of stock in real time. It offers easy integration between accounting and inventory, so your team can see the financial impact of every product sale or purchase. With features like automated stock updates, it also reduces the time spent on manual tracking.
Standout features & integrations:
Features include real-time inventory tracking, which automatically updates as sales and purchases occur. You can also generate detailed reports, allowing your team to analyze both inventory levels and financial data in one place. Another feature is automated invoicing, which reduces manual work and ensures your records stay up-to-date.
Integrations include Stripe, PayPal, QuickBooks, Xero, and Shopify.
Pros and cons
Pros:
- Fast inventory updates
- Simple purchase order creation
- Clear financial reports
Cons:
- Limited customization options
- No dedicated mobile app
Wave is a free accounting software designed to help small businesses and independent contractors manage their finances. It provides tools for invoicing, accounting, and receipt scanning, all in one platform.
Why I picked Wave: Wave offers a mobile-friendly and user-friendly platform that’s perfect for freelancers and consultants who need a simple way to manage their finances. The invoicing feature allows you to create and send professional invoices quickly, while its receipt scanning tool helps you on your expenses. You can also track income and expenses in real-time with an up-to-date view of your financial situation.
Standout features & integrations:
Features include customizable invoice templates, the ability to accept credit card payments directly through invoices, and automatic expense tracking. You can also set up recurring billing for regular clients, saving time on manual tasks. Additionally, Wave lets you run financial reports, giving you insight into your income and expenses.
Integrations include PayPal, Etsy, Zapier, Stripe, and Shoeboxed.
Pros and cons
Pros:
- Simple interface for quick setup
- Automatic expense tracking from linked accounts
- Ability to create custom invoice templates
Cons:
- Limited customer support options
- Learning curve for new users with multiple features
Sage Intacct is a cloud-based financial management solution designed for growing businesses. It supports multiple users across various departments and adapts as businesses scale.
Why I picked Sage Intacct: Sage Intacct is built to scale with your business. As your organization grows, it supports more complex financial processes without requiring significant manual intervention. The software also offers multi-entity capabilities and the customizable reporting tools help your team gain better insights into financial performance.
Standout features & integrations:
Features include real-time financial tracking, customizable dashboards, and advanced reporting. You can easily track financial performance and monitor key metrics as they update in real time. The customizable dashboards also allow you to tailor views for different teams, providing the right insights for each.
Integrations include Salesforce, ADP, Paychex, Microsoft Dynamics, Expensify, Avalara, Bill.com, and Stripe.
Pros and cons
Pros:
- Scales with growing business needs
- Multi-entity support is helpful
- Real-time data for faster decisions
Cons:
- Steep learning curve for new users
- May require some technical expertise
Xero is a cloud-based accounting software designed for small businesses. It helps users manage their finances, track cash flow, and process payroll.
Why I picked Xero: Xero’s integration options make it a great choice for healthcare practices that rely on different systems. It connects with various tools for payments, banking, and even medical accounting, helping your team stay organized. You can also manage invoices, track expenses, and handle payroll, all in one platform. Plus, it syncs data with your bank accounts, saving you time on manual process entries.
Standout features & integrations:
Features include a customizable dashboard that lets you view your healthcare financial management data at a glance. You can easily manage bills and expenses by uploading receipts and categorizing transactions. The software also offers detailed reporting to help you monitor your business's financial health.
Integrations include Stripe, PayPal, Hubdoc, Practice Ignition, and Square.
Pros and cons
Pros:
- Supports multi-currency transactions
- Can track multiple bank accounts
- Direct bank feeds for automatic updates
Cons:
- May require learning curve for new users
- No advanced project management features
QuickBooks is a widely-used accounting software that helps businesses manage their finances. It offers tools for invoicing, tracking expenses, managing payroll, and generating reports.
Why I picked QuickBooks: QuickBooks delivers a wide range of tools that let you handle all aspects of accounting in one place. You can easily create and send invoices, track expenses, and manage payroll. The software also offers extensive reporting features, allowing you to generate financial statements and track your business performance over time.
Standout features & integrations:
Features include expense tracking and customizable invoicing. You can categorize your expenses, making it easier to keep track of what’s coming in and going out. The software also offers payroll management that helps you automate payroll runs, including tax calculations, saving your team time and effort.
Integrations include PayPal, Shopify, Square, Stripe, and TSheets.
Pros and cons
Pros:
- Mobile app for on-the-go management
- Strong tax management tools
- Automatic bank reconciliation
Cons:
- Limited customization for invoices
- Lacks industry-specific templates
Other Healthcare Accounting Software
Here are some additional healthcare accounting software options that didn’t make it onto my shortlist, but are still worth checking out:
- OSP
For compliance features
- Zoho Books
For small business automation
- NetSuite Cloud Accounting
For global compliance support
- Cube Software
For budgeting and forecasting
- Keeper
For document management
- Dext
For receipt and invoice capture
Healthcare Accounting Software Selection Criteria
When selecting the best healthcare accounting software to include in this list, I considered common buyer needs and pain points like ensuring accurate financial tracking across multiple departments and staying compliant with healthcare regulations. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Managing financial records for healthcare businesses
- Handling invoicing, billing, and payments
- Supporting multiple user roles with varying access levels
- Integrating with electronic health records (EHR) systems
- Generating financial reports for compliance and auditing
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Automated payment processing and reminders
- Real-time financial reporting and analytics
- Integration with insurance verification systems
- Customizable templates for healthcare invoices
- HIPAA compliance and other security features
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Clean and intuitive user interface
- Easy navigation with minimal technical expertise
- Mobile accessibility for on-the-go use
- Fast response time and system performance
- Availability of customizable dashboard views
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of clear, step-by-step tutorials and guides
- Access to a dedicated onboarding representative
- Interactive product tours to get started quickly
- Presence of chatbots or customer support during onboarding
- Availability of training videos for deeper learning
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat and phone support
- Support hours and responsiveness to urgent requests
- Access to a detailed knowledge base and help center
- Positive customer feedback regarding support experiences
- Availability of dedicated account managers for complex queries
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing compared to other healthcare accounting software
- Features offered at different price points
- Transparent pricing with no hidden fees
- Value derived from essential features vs. premium offerings
- Flexible subscription plans to fit different budget sizes
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction with the product's functionality
- Frequency of positive feedback on ease of use
- Ratings for customer support and responsiveness
- Mention of scalability and adaptability in user reviews
- Specific feedback from healthcare industry users
How to Choose Healthcare Accounting Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the software grows with your organization, handling more users, transactions, or locations without losing efficiency. |
| Integrations | Look for software that integrates with existing systems like EHRs or billing platforms to streamline operations. |
| Customizability | Choose a solution that allows you to tailor features and reports to your specific needs, such as unique compliance requirements. |
| Ease of Use | Opt for a user-friendly interface that minimizes training time for your team and reduces the chance of errors. |
| Budget | Evaluate the total cost, including upfront fees and ongoing expenses, to ensure it fits within your financial constraints. |
| Security Safeguards | Verify the software has strong data protection measures like encryption and access controls to safeguard sensitive patient information. |
| Support | Consider the availability and quality of customer support to assist with implementation and troubleshooting. |
| Compliance | Ensure the software adheres to healthcare regulations like HIPAA to avoid legal issues and ensure patient data privacy. |
Trends In Healthcare Accounting Software
In my research, I sourced countless product updates, press releases, and release logs from different healthcare accounting software vendors. Here are some of the emerging trends I’m keeping an eye on:
- Advanced Data Analytics and Reporting: Many healthcare accounting software tools now offer sophisticated analytics features, allowing users to gain deeper insights into financial data. This helps healthcare organizations to make informed decisions by identifying patterns and predicting future financial trends.
- Cloud-Based Solutions: More vendors are shifting towards cloud-based software and cloud ERPs, which offers scalability and flexibility. This trend helps healthcare providers access their financial data from anywhere while reducing the need for extensive IT infrastructure.
- AI and Machine Learning Integration: Some software solutions are incorporating AI and machine learning to automate complex tasks, like fraud detection and financial forecasting. This can lead to more accurate financial management and resource allocation in healthcare settings.
- Focus on Compliance and Security: With regulations constantly evolving, there is an increased focus on compliance features within the software. Vendors are enhancing security measures to protect sensitive financial and patient data, ensuring compliance with healthcare standards such as HIPAA.
- Interoperability with Other Systems: There is a growing trend toward ensuring compatibility with Electronic Health Records (EHRs) and other healthcare systems. This interoperability facilitates smoother data exchange and better overall management of patient and financial data, providing a more integrated experience for healthcare providers.
What Is Healthcare Accounting Software?
Healthcare accounting software is a specialized tool designed to manage the financial operations of healthcare organizations. Professionals like accountants, financial managers, and administrators use these tools to keep track of billing, expenses, and compliance with regulations.
These tools often offer key features like invoicing, expense tracking, and reporting to help teams manage finances, ensure regulatory compliance, and make informed decisions. Overall, healthcare accounting software provides essential support for the financial health and efficiency of healthcare providers.
Features of Healthcare Accounting Software
When selecting healthcare accounting software, keep an eye out for the following key features:
- Invoicing: Generates and manages billing for services rendered, ensuring timely payments.
- Expense Tracking: Monitors and categorizes expenses to help manage budgets efficiently.
- Financial Reporting: Provides detailed reports on financial performance, aiding in decision-making.
- Regulatory Compliance: Ensures financial practices adhere to healthcare regulations to avoid penalties.
- Multi-Entity Management: Supports handling finances for multiple locations or subsidiaries within a healthcare organization.
- Automated Workflows: Reduces manual tasks by automating repetitive financial processes.
- Inventory Management: Keeps track of medical supplies and alerts when restocking is needed.
- Real-Time Dashboards: Offers a visual overview of financial data, making insights accessible at a glance.
- AI-Driven Insights: Analyzes data to provide actionable financial insights for better planning.
- Telehealth Integration: Manages billing and payments for virtual consultations in line with telehealth services.
Benefits of Healthcare Accounting Software
Implementing healthcare accounting software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved Financial Accuracy: Automated workflows and reporting tools reduce errors in financial management.
- Regulatory Compliance: Built-in compliance features help ensure your financial practices meet healthcare regulations.
- Time Savings: Features like invoicing and expense tracking automate repetitive tasks, freeing up time for more strategic activities.
- Better Decision-Making: Real-time dashboards and AI-driven insights provide valuable data to inform business decisions.
- Enhanced Financial Visibility: Detailed financial reporting offers a clear view of your organization's financial health.
- Efficient Resource Management: Inventory management features ensure timely restocking of medical supplies, avoiding shortages.
- Streamlined Billing Processes: Invoicing and telehealth integration simplify managing payments and billing for services rendered.
Costs and Pricing of Healthcare Accounting Software
Selecting healthcare accounting software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in healthcare accounting software solutions:
Plan Comparison Table for Healthcare Accounting Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, expense tracking, and simple reporting. |
| Personal Plan | $5-$25/user/month | Invoicing, expense tracking, basic reporting, and customer support. |
| Business Plan | $30-$60/user/month | Advanced reporting, multi-entity management, integrations, and automated workflows. |
| Enterprise Plan | $70-$150/user/month | Customizable dashboards, AI-driven insights, advanced compliance features, and dedicated support. |
Healthcare Accounting Software FAQs
Here are some answers to common questions about healthcare accounting software:
How do healthcare accounting software solutions handle insurance payments?
Healthcare accounting software can automatically integrate with insurance company systems to verify and track payments. This helps reduce errors and saves time by syncing patient billing details directly with insurance providers. Many solutions also offer reporting features to track claim statuses and payments, so your team can manage accounts more efficiently. With this integration, you can also identify underpayments or payment delays, ensuring you stay on top of outstanding amounts.
Can healthcare accounting software be customized for different healthcare specialties?
Yes, many healthcare accounting software solutions offer customization options for various specialties like hospitals, private practices, and outpatient care centers. This customization often includes industry-specific templates for invoicing, billing, and reporting, ensuring that the software aligns with your needs. By tailoring the software to your business, you can improve accuracy and efficiency in managing financial processes.
How does healthcare accounting software integrate with Electronic Health Records (EHR) systems?
Most healthcare accounting software solutions can integrate with popular EHR systems to ensure a smooth exchange of data between financial and medical billing records. This integration helps automate billing and coding processes, ensuring that patient visits and treatments are accurately reflected in invoices. By syncing this data, you reduce the chances of errors and improve the overall workflow between the medical practice and accounting teams.
What security features are included in healthcare accounting software?
Security is a top priority for healthcare accounting systems due to the sensitive nature of financial and patient data. Many solutions offer HIPAA-compliant security features like encryption, secure access controls, and multi-factor authentication to ensure that your data is protected. These features help prevent unauthorized access and ensure that all financial transactions are handled securely.
How do I ensure compliance with healthcare regulations using accounting software?
Healthcare accounting software helps ensure compliance by including built-in features for regulatory reporting, tax calculation, and auditing. It typically updates its system to reflect changes in healthcare laws and financial regulations, which can vary by location. By using a compliant solution, your team can avoid costly mistakes and ensure that your financial records are up-to-date with the latest legal requirements.
What kind of customer support can I expect from healthcare accounting software vendors?
Healthcare accounting software vendors typically offer several types of customer support, including live chat, email, and phone support. Many also provide self-service options like knowledge bases, FAQs, and video tutorials. It’s important to choose a vendor that offers timely and helpful support, especially during critical periods like tax season or when implementing new features.
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