24 Best Accounting Practice Management Software Of 2024
Best Accounting Practice Management Software Shortlist
Here's my pick of the 10 best software from the 24 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Choosing the right accounting practice management software is tough with so many options out there. You want to manage your accounting tasks more effectively but need to figure out which tool is best. Drawing from years of experience using various accounting software for businesses, I'll help you find the best options. Accounting practice management software helps you manage client accounts, track time, and automate billing. It saves time, reduces errors, and improves client communication. It solves the main pain points of manual data entry, missed deadlines, and inefficient client management.
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Best Accounting Practice Management Software Summary
| Tools | Price | |
|---|---|---|
| Canopy | From $150/month (billed annually) | Website |
| TaxDome | From $58/user/month (billed annually) | Website |
| IRIS Star Practice Management | Pricing upon request | Website |
| Jetpack Workflow | From $30/user/month (billed annually) | Website |
| Sage Software Suite | Pricing upon request | Website |
| APS Practice Management | Pricing upon request | Website |
| Thomson Reuters Practice CS | Pricing upon request | Website |
| OfficeTools | Pricing upon request | Website |
| Mango | From $35/month (billed annually) | Website |
| Pixie | From $129/month (unlimited users) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow To Choose Accounting Practice Management Software
As you work through your own unique software selection process, keep the following points in mind:
- Scalability and Flexibility: Your accounting practice may grow or change direction, so it's crucial to choose software that can adapt. Look for solutions that offer customizable workflows, support for additional users, and scalable features. For instance, a firm planning to expand into new markets would benefit from software that supports multiple currencies and tax codes.
- Integration Capabilities: Flawless data flow between your practice management software and other tools like tax preparation, payroll, or CRM systems is essential. Consider software that easily integrates with your existing tech stack to avoid manual data entry and reduce errors. For example, if your firm uses QuickBooks, choosing software that integrates with it can save you significant time.
- Compliance and Security: Accounting firms handle sensitive financial data, making security and regulatory compliance a top priority. Ensure the software complies with relevant standards such as GDPR or SOC 2 and offers robust security features like encryption and multi-factor authentication. For example, if your firm manages clients in the EU, GDPR-compliant software would be essential.
- Client Collaboration Features: Efficient communication with clients is key to smooth operations. Choose software with built-in client portals, secure document sharing, and real-time messaging to streamline collaboration. This is particularly useful for firms handling large volumes of client data, where tracking and responding to client requests quickly is crucial.
- Reporting and Analytics: The ability to generate detailed reports and gain insights into your practice’s performance is critical for making informed decisions. Opt for software that offers customizable reporting tools and advanced analytics. For example, a firm looking to improve its profitability might use these tools to analyze client billing patterns and identify opportunities for increased efficiency.
These considerations will help you evaluate and choose the right accounting practice management software that meets your firm's specific needs and enhances overall efficiency and productivity.
Best Accounting Practice Management Software Reviews
This section provides in-depth analysis and overviews of each accounting practice management software. We will walk through the pros and cons of each tool, their features, and their best use cases.
Canopy is an all-in-one practice management software designed to streamline the operations of accounting and tax firms. It offers a comprehensive suite of tools to manage client relationships, documents, workflows, time, and billing.
Why I picked Canopy: I chose Canopy for its all-in-one practice management capabilities, which set it apart from other software. Canopy stands out due to its extensive range of features that cover every aspect of accounting practice management, from client engagement to tax resolution. This makes it an ideal choice for firms looking to consolidate their tools into a single platform.
Standout Features & Integrations
Features include document management, workflow automation, time and billing tracking, and a client portal. Canopy also offers AI-driven insights and a mobile app for on-the-go management.
Integrations include QuickBooks, Xero, Lacerte, Microsoft Office, Google Workspace, Dropbox, DocuSign, Stripe, PayPal, and Slack.
Pros and cons
Pros:
- Mobile app
- AI-driven insights
- Comprehensive feature set
Cons:
- Higher cost for advanced features
- Learning curve
TaxDome is best for integrated client portals because it offers a comprehensive platform that combines client management, document storage, and secure communication in one place, enhancing client interaction and satisfaction.
Why I picked TaxDome: I chose TaxDome for this list because it stands out with its integrated client portal, which is crucial for maintaining consistent communication and document exchange with clients. This feature sets it apart from other software by providing a centralized hub for all client interactions, making it the best choice for firms that prioritize client engagement and satisfaction.
Standout Features & Integrations
Features include client management, workflow automation, document management, proposals and engagement letters, unlimited e-signatures, and secure communication. These features collectively streamline the operations of accounting firms, ensuring efficient task management and client interaction.
Integrations include QuickBooks, Lacerte Tax, Xero, Zapier, Stripe, PayPal, Google Drive, Dropbox, Microsoft OneDrive, and Slack.
Pros and cons
Pros:
- Secure document management
- Workflow automation
- Integrated client portal
Cons:
- Requires at least one annual subscription
- No suspension of subscriptions
IRIS Star Practice Management offers a fully customizable, all-in-one accounting practice management solution that scales with your firm's growth. It is best for large and growing firms because it provides a modular solution tailored to the specific needs of CPA firms, ensuring scalability and flexibility.
Why I picked IRIS Star Practice Management: I chose IRIS Star Practice Management for the list due to its extensive feature set and customization options, which are particularly beneficial for large and expanding firms. The software stands out for its ability to adapt to the unique workflows and requirements of different accounting firms, making it a versatile choice. I believe it is best for large and growing firms because it offers a depth of features that support scalability and efficient practice management.
Standout Features & Integrations
Features include a comprehensive suite of tools for time and expense entry, billing, payments, due dates and workflow management, budgeting and scheduling, and CRM. These features help firms streamline operations, improve cash flow, and manage client relationships effectively.
Integrations include Microsoft BI, Apxium, Aiwyn, QuickBooks, Lacerte Tax, Xero, Sage, CCH iFirm, Thomson Reuters, and Canopy.
Pros and cons
Pros:
- Comprehensive feature set
- Scalable for growth
- Highly customizable
Cons:
- Complex setup process
- Pricing upon request
Jetpack Workflow is a project management and workflow software designed specifically for accounting firms. It helps automate recurring tasks, ensuring that deadlines are never missed.
Why I picked Jetpack Workflow: I chose Jetpack Workflow for its robust automation capabilities, which stand out in the accounting practice management software market. Its ability to automate recurring tasks makes it an invaluable tool for firms looking to streamline their operations and reduce manual workload.
Standout Features & Integrations
Features include customizable automation, team collaboration tools, and live chat and email support. These features help firms save time on administrative tasks, improve efficiency, and ensure that no deadlines are missed.
Integrations include QuickBooks, Xero, Google Drive, Dropbox, Slack, Microsoft Outlook, Zapier, HubSpot, Salesforce, and Trello.
Pros and cons
Pros:
- Team collaboration tools
- Customizable templates
- Automates recurring tasks
Cons:
- Higher cost for monthly billing
- Limited to accounting firms
Sage Software Suite offers comprehensive accounting and business management solutions for small to medium-sized businesses. It is best known for its AI-powered business insights, which help companies make smarter, faster decisions.
Why I picked Sage Software Suite: I chose Sage Software Suite for its robust AI capabilities that provide actionable business insights. This feature sets it apart from other accounting practice management software by offering real-time data analysis and predictive analytics. I believe it is best for AI-powered business insights because it goes beyond automating routine tasks to deliver a dynamic, real-time view of business performance.
Standout Features & Integrations
Features include AI-powered continuous accounting, cloud-based financial management, and comprehensive HR and payroll solutions. These features help businesses automate routine tasks, gain real-time insights, and manage their workforce efficiently.
Integrations include QuickBooks, Salesforce, Microsoft 365, Google Workspace, PayPal, Stripe, Shopify, WooCommerce, Zapier, and HubSpot.
Pros and cons
Pros:
- Cloud-based management
- Comprehensive HR solutions
- AI-powered insights
Cons:
- Limited free trial
- Pricing complexity
APS Practice Management is best for comprehensive practice management due to its extensive suite of features that cover all aspects of accounting practice, from workflow management to client data collection and reporting.
Why I picked APS Practice Management: I chose APS Practice Management for its all-encompassing approach to managing an accounting firm. Unlike other software, APS offers a complete suite of tools that integrate to provide a holistic solution. Its ability to handle everything from timesheets and billing to project management and business process automation makes it stand out. I believe it is best for comprehensive practice management because it covers every aspect of an accounting firm's needs, ensuring no part of the business is left unsupported.
Standout Features & Integrations
Features include workflow management, timesheets and billing, project management, business process automation, and detailed reporting and insights. APS Practice Management also offers a robust CRM system, tax software, and tools for client data collection and bank feeds, making it a one-stop solution for accounting firms.
Integrations include Xero, QuickBooks, MYOB, Microsoft Office 365, Dropbox, Google Drive, Salesforce, HubSpot, Mailchimp, and Slack.
Pros and cons
Pros:
- Cloud-based accessibility
- Strong integration capabilities
- Comprehensive feature set
Cons:
- May require a learning curve for new users
- Pricing information not readily available
Thomson Reuters Practice CS is best for time and billing management because it offers robust features that allow firms to efficiently track billable hours, manage invoices, and analyze profitability, ensuring accurate and timely billing processes.
Why I picked Thomson Reuters Practice CS: I chose Thomson Reuters Practice CS for its exceptional capabilities in time and billing management. Unlike other software, it provides a detailed view of billable hours and costs, which is crucial for accurate client billing. Its comprehensive features make it stand out in managing time and billing efficiently.
Standout Features & Integrations
Features include real-time access to essential firm, client, and staff information, scalable software to suit any firm size, and a central hub of customizable dashboards. Additionally, it offers electronic invoicing and flexible reporting options.
Integrations include UltraTax CS, Accounting CS, NetClient CS, QuickBooks, Microsoft Office, Microsoft Exchange, SurePrep, Checkpoint, Onvio, and ProSystem fx.
Pros and cons
Pros:
- Customizable dashboards
- Scalable software
- Real-time data access
Cons:
- Higher cost for small firms
- Limited mobile app features
OfficeTools is an accounting practice management software designed to streamline and digitize accounting processes. It integrates with QuickBooks and Lacerte Tax, making it ideal for firms using these tools.
Why I picked OfficeTools: I chose OfficeTools for its integration with QuickBooks and Lacerte Tax, which sets it apart from other accounting practice management software. This integration simplifies data synchronization and reduces redundant data entry, making it highly efficient for firms already using these platforms.
Standout Features & Integrations
Features include workflow automation, top-tier security, and comprehensive client management. OfficeTools automates tedious tasks like client onboarding, time-tracking, and billing, freeing up your team for more critical activities. It also offers robust cybersecurity features and compliance controls, ensuring your data is secure.
Integrations include QuickBooks Desktop, QuickBooks Online, Lacerte, Microsoft Exchange, Abacus Payment Exchange (APX), Canon Scanner, File Center, Crexendo, and more.
Pros and cons
Pros:
- Workflow automation
- Lacerte Tax integration
- QuickBooks integration
Cons:
- Limited international support
- Pricing not transparent
Mango offers a comprehensive software solution for accounting practice and workflow management. It centralizes team workflow, streamlines communication, and creates a client-friendly experience.
Why I picked Mango: I chose Mango for its exceptional US-based support, which is crucial for firms needing reliable and accessible customer service. Mango stands out due to its user-friendly interface and comprehensive features tailored specifically for accountants.
Standout Features & Integrations
Features include project management, time and billing, secure file sharing, electronic signature, client collaboration, and reporting and analytics. Mango's intuitive interface and efficient invoicing system make it a valuable tool for accounting firms.
Integrations include QuickBooks, Xero, Lacerte, SmartVault, RightSignature, DocuSign, Microsoft Outlook, Google Drive, Dropbox, and Bill.com.
Pros and cons
Pros:
- Comprehensive reporting
- User-friendly interface
- US-based support
Cons:
- No mobile app
- Limited international support
Pixie is a practice management software designed for accounting firms, offering features such as CRM, team management, workflow management, automation, client tasks, and more. It is best known for its workflow automation capabilities, which help firms streamline their processes and increase efficiency.
Why I picked Pixie: I chose Pixie for this list because of its strong focus on workflow automation, which is a critical feature for accounting firms looking to improve efficiency and reduce manual tasks. Pixie stands out due to its user-friendly interface and comprehensive set of features that cater specifically to the needs of accounting professionals. Its ability to automate recurring tasks and manage workflows effectively makes it an excellent choice for firms aiming to enhance productivity.
Standout Features & Integrations
Features include CRM, team management and reporting, workflow management, recurring tasks, automation and integrations, client tasks, task management, email integration, document signing, client reminders, and client onboarding.
Integrations include Xero, QuickBooks, Zapier, Google Drive, Dropbox, Microsoft Outlook, Slack, Mailchimp, HubSpot, and Docusign.
Pros and cons
Pros:
- Extensive integrations
- User-friendly interface
- Comprehensive workflow automation
Cons:
- No mobile app
- Limited customization options
Other Accounting Practice Management Software To Consider
Below is a list of additional accounting practice management software that we shortlisted, but did not make it to the top list. Definitely worth checking them out.
- Financial Cents
Best for automating client task reminders
- CCH iFirm
Best for centralizing client data
- Ignition
Best for automating billing and payments
- FreshBooks
Best for small business accounting
- QuickBooks Online Accountant
Good for QuickBooks integration
- BrightManager
Good for automated client communication
- Karbon
Good for team collaboration
- MYOB Practice Manager
Good for practice efficiency
- TaxCalc
Best for tax preparation
- MyWorkpapers
Good for audit and compliance
- Intapp
Best for professional services firms
- WorkflowMax
Good for project management
- Senta
Good for customizable workflows
- Xero Practice Manager
Good for integrated client management
Related Reviews
If you still haven’t found what you’re looking for here, check out these other tools that we’ve tested and evaluated:
Accounting Practice Management Software Selection Criteria
Selecting accounting practice management software involves evaluating its functionality and how well it meets specific use cases. The criteria relate to the needs and pain points of software buyers, ensuring the tool is suitable for its intended use. Having personally tried and researched these tools, I can provide insights into the essential features and user experience aspects that matter most.
Core Functionality: 25% of Total Weighting Score
- Client management
- Time tracking
- Billing and invoicing
- Document management
- Workflow automation
Additional Standout Features: 25% of Total Weighting Score
- Tools that offer integrations with other software like CRM or ERP systems
- Software that provides customizable and in-depth financial reports
- Features that leverage AI for predictive analytics or automated data entry
- Tools that offer robust mobile apps for on-the-go access
- Secure portals for clients to access their documents and communicate with the firm
Usability: 10% of Total Weighting Score
- Clean and user-friendly design
- Easy-to-use scheduling tools
- Simple configuration of user roles and permissions
- Personalized views for different user needs
Onboarding: 10% of Total Weighting Score
- Availability of comprehensive training materials
- Guided tours to help new users get started
- Pre-built templates for common tasks
- AI-driven support for quick answers
- Regular webinars for ongoing education
Customer Support: 10% of Total Weighting Score
- Round-the-clock support options
- Availability of support via phone, email, and chat
- Extensive online resources and FAQs
- Personalized support for larger accounts
Value For Money: 10% of Total Weighting Score
- Clear and upfront pricing models
- Pricing that scales with the size of the firm
- Availability of trial periods to test the software
- Packages that offer comprehensive features at competitive prices
Customer Reviews: 10% of Total Weighting Score
- High ratings from current users
- Positive feedback on specific features
- Good reviews on customer support experiences
- High marks for user-friendliness
- Positive comments on the value provided for the cost
Trends For Accounting Practice Management Software In 2024
Accounting practice management software is evolving rapidly. Here are some key trends to watch.
- AI and Machine Learning Integration: AI and machine learning are being integrated into accounting software. These technologies help automate routine tasks and provide predictive analytics. This trend is important for improving efficiency and decision-making.
- Cloud-Based Solutions: Cloud-based accounting software is becoming more prevalent. It offers accessibility from anywhere and real-time data updates. This trend is crucial for remote work and collaboration.
- Enhanced Data Security: Data security features are being prioritized in accounting software. Advanced encryption and multi-factor authentication are now standard. This trend is vital for protecting sensitive financial information.
- Mobile Accessibility: Mobile-friendly accounting software is on the rise. It allows accountants to manage tasks on-the-go using smartphones and tablets. This trend is significant for increasing flexibility and productivity.
- Customizable Dashboards: Customizable dashboards are becoming a standard feature. They allow users to tailor their interface to display relevant metrics and reports. This trend is important for personalized user experience and efficiency.
These trends are shaping the future of accounting practice management software.
What Is Accounting Practice Management Software?
Accounting practice management software is a tool designed to help accounting firms manage their daily operations, client interactions, and internal workflows. Accountants, bookkeepers, and financial advisors use this software to streamline tasks such as client management, billing, scheduling, and document storage.
The software typically includes components like client relationship management (CRM), time and billing, project management, document management, and workflow automation. These features help users efficiently handle client communications, track billable hours, manage projects, store important documents, and automate repetitive tasks.
Features Of Accounting Practice Management Software
When choosing accounting practice management software, it's important to understand the key features that will help you manage your practice effectively. Here are the most important features to look for:
- Client Management: This feature helps you keep track of client information and interactions, ensuring you can provide personalized service and maintain strong client relationships.
- Time Tracking: Accurate time tracking allows you to bill clients correctly and manage your time efficiently, which is crucial for profitability.
- Billing and Invoicing: Automated billing and invoicing streamline the payment process, reducing errors and ensuring timely payments.
- Document Management: Centralized document storage and management make it easy to access and share important files, improving collaboration and reducing the risk of lost documents.
- Workflow Automation: Automating repetitive tasks saves time and reduces the chance of errors, allowing you to focus on more important work.
- Reporting and Analytics: Detailed reports and analytics provide insights into your practice's performance, helping you make informed decisions and identify areas for improvement.
- Integration with Other Software: Faultless integration with other tools you use, such as tax software or CRM systems, ensures a smooth workflow and reduces the need for manual data entry.
- Security Features: Robust security measures protect sensitive client data, ensuring compliance with regulations and maintaining client trust.
- Mobile Access: Mobile access allows you to manage your practice on the go, providing flexibility and ensuring you can stay on top of your work from anywhere.
- User-Friendly Interface: An intuitive and easy-to-use interface reduces the learning curve and increases productivity, allowing you to get the most out of the software.
Choosing the right accounting practice management software with these features will help you run your practice more efficiently and effectively.
Benefits Of Accounting Practice Management Software
Accounting practice management software offers a range of advantages that streamline operations, enhance productivity, and improve client satisfaction for accounting firms. By integrating various functionalities into a single platform, these tools help accountants manage their practices more efficiently and effectively.
- Enhanced Efficiency: The software automates routine tasks such as invoicing, scheduling, and data entry, allowing accountants to focus on more strategic activities.
- Improved Client Management: It provides a centralized database for client information, making it easier to track interactions, manage documents, and ensure timely communication.
- Better Compliance: The software helps ensure that all financial activities comply with relevant regulations by providing up-to-date compliance tools and alerts.
- Increased Collaboration: With cloud-based features, team members can collaborate in real-time, regardless of their location, leading to better teamwork and faster decision-making.
- Scalability: As your firm grows, the software can easily scale to accommodate more clients, additional services, and increased data, ensuring long-term usability and investment value.
Investing in accounting practice management software can transform the way accounting firms operate, leading to significant improvements in efficiency, client satisfaction, and overall business growth. By leveraging these tools, firms can stay competitive and responsive to the evolving needs of their clients.
Costs & Pricing Of Accounting Practice Management Software
This section provides an estimate of average accounting practice management software plans and costs. The data is based on common pricing tiers and features available in the market.
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic task management, limited client management, basic reporting |
| Personal Plan | $19 - $49 per month | Workflow management, time tracking, invoicing, client requests, email integration |
| Business Plan | $59 - $99 per month | Workflow automation, client portal, document management, advanced reporting |
| Enterprise Plan | Custom Pricing | Full suite of features, dedicated support, unlimited usage limits, custom integrations |
Accounting Practice Management Software FAQs
How can I ensure data security and compliance with accounting practice management software?
Ensuring data security and compliance is crucial when using accounting practice management software. Most reputable software solutions offer robust security features such as encryption, secure data centers, and regular security audits. Additionally, they comply with industry standards and regulations like GDPR, HIPAA, and SOC 2. It’s essential to verify that the software provider has these certifications and to understand their data protection policies. Regularly updating the software and training staff on security best practices can further enhance data security.
What are the integration capabilities of accounting practice management software?
Integration capabilities vary across different accounting practice management software. Leading solutions typically offer integrations with popular accounting tools like QuickBooks, Xero, and other financial software. They may also integrate with CRM systems, document management systems, and communication tools like Slack or Microsoft Teams. These integrations help streamline workflows, reduce data entry errors, and ensure that all your tools work together. Before choosing a software, check its integration options to ensure it fits well with your existing tech stack.
How can accounting practice management software improve team collaboration?
Accounting practice management software enhances team collaboration by providing a centralized platform where team members can communicate, share documents, and track project progress. Features like task assignments, real-time updates, and collaborative workspaces ensure that everyone is on the same page. Some software also includes built-in chat functions, @mentions, and notifications to facilitate quick communication. By having all client and project information in one place, teams can work more efficiently and avoid miscommunications.
What are the common challenges when migrating to a new accounting practice management software?
Migrating to a new accounting practice management software can present several challenges, including data transfer issues, user resistance, and the learning curve associated with new systems. To mitigate these challenges, it’s essential to plan the migration carefully. This includes backing up all data, ensuring compatibility with the new system, and providing comprehensive training for all users. Some software providers offer migration support services to help with the transition. It’s also beneficial to start with a pilot phase to identify and address any issues before a full-scale rollout.
How do I measure the ROI of accounting practice management software?
Measuring the ROI of accounting practice management software involves evaluating both quantitative and qualitative benefits. Quantitative metrics include time saved on administrative tasks, reduction in errors, and increased billable hours. Qualitative benefits might include improved client satisfaction, better team collaboration, and enhanced data security. To calculate ROI, compare the costs of the software (including subscription fees, training, and implementation) against the financial gains and efficiency improvements it brings to your firm.
Can accounting practice management software handle remote work effectively?
Yes, most modern accounting practice management software is designed to support remote work. These solutions are cloud-based, allowing team members to access the system from anywhere with an internet connection. Features like secure client portals, real-time updates, and mobile apps ensure that work can continue outside the office. Additionally, built-in communication tools and collaborative features help maintain team cohesion and productivity, even when working remotely.
What are the customization options available in accounting practice management software?
Customization options in accounting practice management software can vary widely. Leading solutions offer customizable dashboards, workflow templates, and reporting tools to fit the specific needs of your firm. You can often tailor task lists, client management fields, and notification settings. Some software also allows for custom integrations through APIs, enabling you to connect with other tools and create a bespoke workflow. It’s important to choose software that offers the level of customization your firm requires to optimize its processes.
How do I choose the right accounting practice management software for my firm?
Choosing the right accounting practice management software involves assessing your firm’s specific needs and comparing them against the features offered by different solutions. Key considerations include the size of your firm, the complexity of your workflows, integration requirements, and budget. It’s also helpful to read reviews, request demos, and take advantage of free trials to get a hands-on feel for the software. Consulting with your team and considering their feedback can also ensure that the chosen software meets everyone’s needs and is user-friendly.
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