22 Best Hotel Accounting Software Reviewed In 2024
10 Best Hotel Accounting Software Shortlist
Here's my pick of the 10 best software from the 22 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Hotel accounting software is a helpful tool for managing hospitality finances. An asset for CFOs and finance teams, it can automate tedious or time-consuming tasks, handle payroll, and access real-time insights into profit margins and expenses. However, with so many options available, selecting the right software can take time and effort.
Using my experience with accounting tools, I tested and compared some of the top hotel accounting software available. Based on my findings, I created detailed reviews to help you identify the best solution for your specific needs.
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Why Trust Our Software Reviews
We’ve been testing and reviewing accounting software since 2023. We know how critical and difficult it is to make the right decision, which is why my team of software analysts and I have put together this software list.
We’ve tested more than 2,000 tools for different finance and accounting use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & check out our software review methodology.
| Tools | Price | |
|---|---|---|
| Cloudbeds | From $20/user/month | Website |
| Docyt | From $10/user/month (billed annually) | Website |
| Nimble Property | From $250/month | Website |
| DocMX | Pricing upon request | Website |
| BusyRooms | Pricing upon request | Website |
| Carmen Software | From $15/user/month (billed annually) | Website |
| Omniboost | Pricing upon request | Website |
| Otelier | From $25/month (billed annually) | Website |
| M3 Accounting Core | Pricing upon request | Website |
| Aptech | Pricing upon request | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Hotel Accounting Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Consider if the software can grow with your hotel, accommodating more properties or users as needed. |
| Integrations | Ensure it connects seamlessly with your existing systems like booking engines and payment processors for smooth data flow. |
| Customizability | Look for options that let you tailor reports and dashboards to meet your specific business needs. |
| Ease of Use | Your team should find it intuitive to navigate, reducing training time and boosting productivity. |
| Budget | Assess if the pricing fits your financial plan without hidden fees that can disrupt your budget. |
| Security Safeguards | Check for data encryption and compliance with industry standards to protect your financial information. |
Best Hotel Accounting Software Reviews
Below are my detailed summaries of the best hotel accounting software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Cloudbeds is a software platform designed to help hospitality businesses manage their operations efficiently. It combines tools for accounting, property management, and guest bookings into a single solution.
Why I picked Cloudbeds: Cloudbeds helps you manage bookings and financial tasks in one place. It syncs reservations from multiple platforms to avoid double bookings. You can use features like automated invoicing and revenue tracking tied to booking data. Real-time reports give your team clear performance insights. Its simple design lets you start using it quickly.
Standout features & integrations:
Features include tools for managing payment processing, multi-channel booking synchronization, and customizable reporting templates. The platform also offers revenue management features to help you track occupancy and income trends across properties.
Integrations include Airbnb, Booking.com, Expedia, Stripe, QuickBooks, PayPal, Square, Google Analytics, TripAdvisor, and Agoda.
Pros and cons
Pros:
- Includes automated tools for payment processing
- Syncs reservations from multiple booking channels
- Combines booking and accounting in one system
Cons:
- May lack scalability for large hotel chains
- Limited advanced reporting customization options
Docyt simplifies expense tracking and receipt management by organizing financial documents, automating data entry, and improving approval workflows for better accuracy and efficiency.
Why I picked Docyt: Docyt focuses on making expense receipt management quick and hassle-free. It automatically digitizes and categorizes receipts, reducing manual data entry for your team. You can track expenses in real time, ensuring your financial records stay accurate and up-to-date. The software also offers customizable approval workflows, allowing your team to process expenses efficiently. With its user-friendly features, you can easily manage financial documents without losing track of important details.
Standout features & integrations:
Features include smart receipt scanning that captures data with accuracy, audit-ready reports to simplify financial reviews, and real-time syncing of expenses to your accounting system. These features ensure that managing expenses is fast and reliable.
Integrations include QuickBooks, Xero, FreshBooks, SAP, Microsoft Dynamics, NetSuite, BILL, Stripe, PayPal, and Expensify.
Pros and cons
Pros:
- Customizable workflows for efficient expense management
- Simplifies audit preparation with accurate reports
- Automatically digitizes and organizes receipts
Cons:
- Not ideal for smaller teams with limited expenses
- May require IT support for advanced configurations
Nimble Property is a software solution designed for managing financial processes in the hospitality industry. It offers tools that help businesses efficiently handle accounting tasks and track revenue.
Why I picked Nimble Property: Nimble Property helps you track revenue in real time, so you can monitor your hotel’s financial performance. It offers automated revenue reports and dashboards to show income trends clearly. The software handles property-specific accounting and includes tools for expense tracking and invoice automation. Its simple design means your team can start using it quickly without much training.
Standout features & integrations:
Features include tools for tracking expenses, multi-property financial reporting, and automated invoicing. You can also customize dashboards to focus on key performance metrics and access forecasting tools for financial planning.
Integrations include QuickBooks Online, ADP, Stripe, Square, Xero, Sage, Microsoft Excel, Google Sheets, PayPal, and Wave.
Pros and cons
Pros:
- Customizable dashboards for key metrics
- Simplifies financial reporting for multiple properties
- Tracks real-time revenue effectively
Cons:
- Time consuming setup for customization
- Limited advanced analytics for larger hotels
DocMX is a hotel accounting software designed to help businesses manage documents and simplify financial workflows digitally. It eliminates paper-based processes by offering tools for document management, automation, and collaboration.
Why I picked DocMX: DocMX focuses on creating a completely paperless workflow for your financial processes. It digitizes and organizes your accounting documents, making it easier to access and manage them from anywhere. Automated document sorting and approvals reduce manual effort and save your team time. You can set up workflows to match your hotel’s operations, ensuring smooth collaboration and efficiency. With centralized storage, your team spends less time searching for documents and more time on critical tasks.
Standout features & integrations:
Features include automated document indexing, role-based access control to secure sensitive data, and advanced search functionality for finding records quickly. These features make managing large volumes of financial data simpler.
Integrations include Oracle Hospitality OPERA, Mews, Protel, Microsoft Dynamics 365, SAP, QuickBooks, Xero, Sage, PayPal, and Stripe.
Pros and cons
Pros:
- Advanced search saves time finding records
- Great for managing high document volumes
- Highly customizable approval workflows
Cons:
- Can feel complex for smaller teams
- Initial setup can take time
BusyRooms is a hotel accounting software for managing financial operations across multiple properties. It centralizes financial data, making it easier for hotel groups to handle accounting, reporting, and budgeting.
Why I picked BusyRooms: BusyRooms focuses on simplifying financial management for hotel groups by centralizing data from all properties. It offers tools for automated consolidation of economic reports, budget tracking, and cost allocation. You can set up custom workflows to ensure consistency in processes across all locations. The platform helps reduce manual work by automating recurring tasks like expense tracking and invoice approvals.
Standout features & integrations:
Features include dynamic cost tracking to monitor expenses in real-time, financial performance dashboards for insights at a glance, and multi-property reporting that consolidates data into a single view. These tools make managing finances and cash flow across several locations easier.
Integrations include Oracle OPERA, Protel, Mews, QuickBooks, Xero, Sage, Microsoft Dynamics 365, SAP, Stripe, and PayPal.
Pros and cons
Pros:
- Easy data consolidation across properties
- Custom workflows for consistent processes
- Simplifies finances for multi-property management
Cons:
- Advanced features need technical expertise
- Setup can be time-consuming for large groups
Carmen Software provides a specialized solution designed for the financial needs of small hotel chains. It focuses on simplifying key accounting processes and offering tools tailored to hospitality businesses.
Why I picked Carmen Software: Carmen Software is built for small hotel chains and helps you handle financial tasks like tracking room revenue and occupancy taxes. It’s got tools for managing finances across multiple locations, so you can keep everything organized in one place. The reports follow hospitality industry standards, making it easier to stay on top of your numbers. Your team won’t need much training to get started, thanks to its simple layout and easy-to-use features.
Standout features & integrations:
Features include automated occupancy tax calculations, financial dashboards designed for small hotels, and tools for tracking room revenue in real-time. The reporting capabilities offer customizable formats, so you can tailor them to your chain's needs, and multi-property accounting simplifies management across multiple locations.
Integrations include QuickBooks Online, Xero, Stripe, Square, HubSpot, Microsoft Excel, Google Sheets, ADP, Sage, and Salesforce.
Pros and cons
Pros:
- Supports real-time room revenue tracking
- Designed for small hotel chains
- Simplifies multi-property financial management
Cons:
- May lack support for complex tax setups
- Focused primarily on small-scale operations
Omniboost simplifies financial processes by connecting property management systems with accounting platforms, automating bookkeeping, and improving data workflows.
Why I picked Omniboost: Omniboost specializes in syncing property management system (PMS) data directly with your accounting tools. It automates financial data transfers, reduces manual errors, and provides real-time synchronization. You can access detailed revenue insights, track expenses, and maintain accurate financial records without extra effort. The platform also supports customizable workflows, so your team can tailor it to specific needs. Its efficient data handling saves you time and ensures your financial systems stay up to date.
Standout features & integrations:
Features include automated VAT and tax calculations, multi-currency support for international transactions, and customizable financial reports that help you track performance across multiple properties. These features ensure smooth financial management and adaptability.
Integrations include Oracle OPERA Cloud, Mews, Lightspeed, Sihot, RoomRaccoon, Apaleo, QuickBooks, Xero, Sage, and Exact Online.
Pros and cons
Pros:
- Multi-currency support for global operations
- Customizable for specific business workflows
- Handles complex PMS integrations
Cons:
- Some features need additional configuration
- Requires familiarity with accounting software
Otelier is a hotel accounting software designed to help hospitality professionals manage financial operations efficiently. It offers tools for organizing invoices, tracking payments, and simplifying accounting tasks.
Why I picked Otelier: Otelier helps you manage invoices with ease. It offers automated invoice creation, real-time payment tracking, and a central dashboard for organizing financial data. You can quickly generate reports and focus on essential tasks thanks to its simple navigation.
Standout features & integrations:
Features include automated payment reminders that keep your collections on track, customizable templates for invoices to suit your brand, and analytics tools that provide clear insights into financial performance. These features enhance efficiency and reduce manual effort for accounting tasks.
Integrations include QuickBooks, Xero, PayPal, Stripe, Square, FreshBooks, Zapier, Google Sheets, HubSpot, and Shopify.
Pros and cons
Pros:
- Helps reduce manual accounting errors
- Scalable for growing hotel chains
- Flexible customization for invoices
Cons:
- Some features may need technical expertise
- Few training resources are available
M3 Accounting Core is a financial management tool tailored for the hospitality industry. It offers solutions that help businesses manage accounting and financial processes efficiently.
Why I picked M3 Accounting Core: M3 Accounting Core helps you manage labor costs by tracking employee expenses and offering real-time labor analytics. You can easily spot trends and adjust staffing as needed. The platform integrates with payroll and scheduling tools to keep your labor costs under control. Its reports align with hospitality standards, so your data stays accurate and useful. The simple design means your team can start using it quickly.
Standout features & integrations:
Features include real-time budget tracking, forecasting tools for labor expenses, and audit trails for payroll. The platform also supports financial analysis across multiple properties and offers customizable dashboards to view key metrics.
Integrations include ADP, Paychex, QuickBooks, Sage, Oracle NetSuite, Kronos, Microsoft Excel, Salesforce, Stripe, and Square.
Pros and cons
Pros:
- Simple interface for non-technical users
- Supports multi-property financial analysis
- Helps track labor costs in real-time
Cons:
- Customization takes some initial setup
- Limited advanced reporting for larger chains
Aptech offers software for managing financial processes in the hospitality industry. It provides tools to optimize accounting tasks and enhance financial oversight for hotels.
Why I picked Aptech: Aptech helps you combine financial data from all your properties in one place, so it’s easier to stay organized. It’s got tools like automated data entry and audit trails that cut down on manual work and improve accuracy. The financial dashboards give your team a clear view of trends, making it easier to make smart decisions. You can customize reports to match the needs of the hospitality industry. The interface is simple enough for your team to pick up without much hassle.
Standout features & integrations:
Features include automated budget forecasting, multi-property financial comparisons, and tools for tracking key performance indicators. You’ll also find drill-down reporting options to analyze specific financial data and tools for auditing financial processes across properties.
Integrations include QuickBooks, Sage, Oracle, Microsoft Dynamics, ADP, Google Sheets, Stripe, Square, Salesforce, and Workday.
Pros and cons
Pros:
- Supports customized reporting for hotel needs
- Clear financial dashboards for trend analysis
- Simplifies data consolidation across multiple locations
Cons:
- Customization requires some initial setup time
- Limited advanced analytics for larger chains
Other Hotel Accounting Software
Here are some additional hotel accounting software options that didn’t make it onto my shortlist, but are still worth checking out:
- Hotel Investor Apps
For hotel investment management
- AvidXchange
For automating accounts payable
- FreshBooks
For user-friendly invoicing
- QuickBooks Online
For small business accounting
- Xero
For simple financial tracking
- Sage Intacct
For multi-entity accounting
- Acumatica
For cloud-based hotel management
- Infor SunSystems
For global financial management
- Data Plus Hospitality
For hospitality-focused reporting
- Inn-Flow
For managing hotel expenses and payroll
- NetSuite ERP
For scalable ERP integration
- Oracle Hospitality OPERA
For PMS and accounting integration
Hotel Accounting Software Selection Criteria
When selecting the best hotel accounting software to include in this list, I considered common buyer needs and pain points like managing multi-property finances and ensuring compliance with industry regulations. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage accounts payable and receivable
- Generate financial reports
- Handle payroll processing
- Track expenses and revenue
- Support multi-currency transactions
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Real-time financial analytics
- Customizable reporting dashboards
- Integration with property management systems
- Automated tax compliance
- Mobile access to financial data
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Simple navigation
- Minimal learning curve
- Aesthetic design
- Speed of performing tasks
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to webinars
- Use of templates for setup
- Chatbot assistance
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Access to a knowledge base
- Responsiveness of support team
- Quality of live chat services
- Availability of phone support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Feature set relative to the cost
- Flexibility of pricing plans
- Availability of free trials
- Cost of add-ons or upgrades
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Frequency of positive feedback
- Commonly reported issues
- Testimonials on ease of use
- Feedback on customer support quality
Trends in Hotel Accounting Software
In my research, I sourced countless product updates, press releases, and release logs from different hotel accounting software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-driven automation: AI is increasingly used to automate repetitive accounting tasks like data entry and account and bank reconciliation, allowing your team to focus on strategic planning. Some vendors are integrating AI to provide predictive insights, helping you anticipate financial trends.
- Real-time reporting: Access to real-time financial data and financial statements is becoming a standard expectation. This feature allows you to make informed decisions quickly, based on the most current data.
- Enhanced security features: As data breaches become more common, hotel accounting software is focusing on advanced security measures. This includes encryption and multi-factor authentication to protect sensitive financial information.
- Mobile-first design: With more professionals working remotely, mobile access to accounting features is crucial. This trend allows you and your team to manage finances on the go, ensuring that key functions are not tied to a desktop computer.
- Scalability options: The ability to scale software as your business grows is becoming a priority. Vendors are offering scalable solutions that can adapt to the needs of both small boutique hotels and large hotel chains, ensuring long-term usability.
What is Hotel Accounting Software?
Hotel accounting software manages the financial operations of hotels and hospitality businesses. It is used by accountants, financial managers, and hotel administrators for accurate financial reporting and efficient management.
Key features include real-time reporting, data security, and AI automation, which support decision-making, protect data, and enhance operations. These tools simplify financial tasks and provide insights to help improve business performance.
Features of Hotel Accounting Software
When selecting hotel accounting software, keep an eye out for the following key features:
- Real-time reporting: Provides up-to-date financial data to help you make informed decisions quickly.
- AI-driven automation: Automates repetitive tasks like data entry, freeing up time for strategic planning.
- Multi-currency support: Handles transactions in different currencies, essential for hotels with an international clientele.
- Enhanced security: Protects sensitive financial information with encryption and multi-factor authentication.
- Scalability: Allows the software to grow with your business, accommodating more properties or users as needed.
- Mobile access: Lets you manage finances on the go, crucial for remote work environments.
- Customizable dashboards: Tailors financial reports and analytics to meet specific business needs.
- Expense tracking: Monitors expenses efficiently to maintain budget control and financial health.
- Integration with PMS: Connects with property management systems for a unified view of financial and operational data.
Benefits of Hotel Accounting Software
Implementing hotel accounting software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved decision-making: Real-time reporting provides accurate data to help you make timely and informed business decisions.
- Increased efficiency: AI-driven automation reduces manual data entry, allowing your team to focus on more strategic tasks.
- Better financial control: Multi-currency support and expense tracking help manage and monitor financial transactions effectively.
- Enhanced security: Advanced security measures protect sensitive financial information from unauthorized access and breaches.
- Scalability: The software adapts to your growing business needs, accommodating more users and properties without hassle.
- Remote accessibility: Mobile access ensures you can manage your hotel’s finances from anywhere, supporting flexible work environments.
Costs and Pricing of Hotel Accounting Software
Selecting hotel accounting software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in hotel accounting software solutions:
Plan Comparison Table for Hotel Accounting Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0/user/month | Basic reporting, limited support, and essential accounting tools. |
| Personal Plan | $15-$30/user/month | Standard reporting, email support, multi-currency handling, and mobile access. |
| Business Plan | $50-$100/user/month | Advanced reporting, phone support, data analytics, and integration with property management systems. |
| Enterprise Plan | $150-$300/user/month | Customizable dashboards, premium support, AI-driven automation, and enhanced security features. |
Hotel Accounting Software FAQs
Here are some answers to common questions about hotel accounting software:
What software do most hotels use for end-to-end management?
Many hotels prefer using systems like Cloudbeds that integrate multiple functions into a single, user-friendly platform. These systems not only handle accounting but also manage bookings, inventory management, labor management, customer relationships, and more, providing a comprehensive solution for hotel management.
What type of accounting do hotels use?
Hotels commonly use managerial accounting to optimize profitability across various revenue streams, such as room bookings, restaurants, and events. This type of accounting provides insights into operational efficiency and financial performance, helping financial managers make informed decisions.
How does hotel accounting software improve financial control?
Hotel accounting software offers real-time reporting, expense tracking, and multi-currency support, which collectively enhance financial control. These features allow you to monitor financial health closely and make adjustments as needed to maintain profitability.
Can hotel accounting software integrate with other systems?
Yes, most hotel accounting software can integrate with POS systems, property management software, reservation platforms, and CRM tools. This integration ensures that all financial data is synchronized across different departments, providing a unified view of your hotel’s operations.
Are there mobile-friendly hotel accounting solutions?
Many hotel accounting software solutions offer mobile access through a mobile app, allowing hotel owners to manage finances on the go. This feature is particularly useful for remote work scenarios, ensuring that you and your team can access back-office financial data anytime, anywhere.
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