20 Best Medical Invoicing Software Reviewed In 2024
10 Best Medical Invoicing Software Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Managing finances in the medical field can be a headache, especially when billing errors and delays occur. As a CFO, you're likely juggling many tasks, and invoicing should be manageable. Medical invoicing software can help as it simplifies billing, reduces errors, and ensures compliance with regulations.
In my experience, finding the right software can transform your billing process. I focus on providing unbiased reviews to help you make informed decisions. You'll find a detailed look at the top medical invoicing tools available, highlighting their features and benefits.
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Best Medical Invoicing Software Summary
This comparison chart summarizes pricing details for my top medical invoicing software selections, helping you find the best one for your budget and business needs.
| Tools | Price | |
|---|---|---|
| RXNT | From $110/month/provider | Website |
| CareCloud | Pricing upon request | Website |
| PracticeSuite | From $29/user/month | Website |
| DrChrono | From $199/user/month (billed annually) | Website |
| PrognoCIS | From $280/month | Website |
| CollaborateMD | From $279/user/month | Website |
| EZClaim | From $125/user/month | Website |
| AllegianceMD | From $850/user/month | Website |
| ClinicSource | From $80/month (for 1 user) | Website |
| Charmhealth | Pricing upon request | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow To Choose Medical Invoicing Software
It’s easy to get bogged down in long feature lists and complex pricing structures. Here's a checklist of factors to remember to help you stay focused as you work through your unique software selection process.
| Factor | What to Consider |
| Scalability | Ensure the software can grow with your practice, handling increased patient volume and billing needs. |
| Integrations | Check if it integrates with your current EHR systems and other tools for seamless data flow. |
| Customizability | Look for software to tailor reports and invoices to fit your specific requirements. |
| Ease of Use | Choose a user-friendly interface to minimize training time for your team. |
| Budget | Compare pricing plans to find one that fits your budget without sacrificing essential features. |
| Security Safeguards | Verify that the software complies with HIPAA regulations to ensure patient data protection. |
Best Medical Invoicing Software Reviews
Below are my detailed summaries of the best medical invoicing software on my shortlist. My reviews offer a detailed look at each tool’s key features, pros and cons, integrations, and ideal use cases to help you find the best one for you.
RxNT is a cloud-based medical practice management software catering to healthcare providers looking for flexibility in accessing their billing and scheduling services. It offers practice management and billing solutions to streamline operations and improve efficiency.
Why I picked RxNT: The cloud-based nature allows your team to access the system from anywhere with an internet connection, making it versatile for remote work. Features like electronic prescribing and real-time insurance eligibility checks simplify daily operations. The system's integrated billing and scheduling help maintain organized workflows. This flexibility and accessibility make it a good choice for practices needing remote capabilities.
Standout features & integrations:
Features include appointment reminders, a customizable dashboard, and financial reporting tools. Appointment reminders reduce no-shows and improve patient attendance. The customizable dashboard allows your team to prioritize tasks, while financial reporting tools offer insights into practice performance.
Integrations include Surescripts, Change Healthcare, TriZetto, Navicure, Quest Diagnostics, LabCorp, and Updox.
Pros and cons
Pros:
- Customizable dashboard
- Real-time insurance checks
- Cloud-based access
Cons:
- Requires stable internet connection
- Initial learning curve
CareCloud is a medical billing and practice management software for large healthcare practices. It supports comprehensive revenue cycle management, enhancing sizable teams' billing accuracy and operational efficiency.
Why I picked CareCloud: It's ideal for large practices, offering scalable solutions that grow with your business. Features like revenue cycle management and analytics tools provide insights into financial performance. The software's patient engagement capabilities help maintain strong patient relationships. These functions ensure your team manages complex billing processes effectively.
Standout features & integrations:
Features include analytics dashboards for insights into practice performance, enabling data-driven decisions. Patient engagement tools improve communication and enhance patient satisfaction. Appointment scheduling keeps your team organized and reduces missed appointments.
Integrations include Surescripts, LabCorp, Quest Diagnostics, Zocdoc, Updox, DrFirst, Change Healthcare, AdvancedMD, and Practice Fusion.
Pros and cons
Pros:
- Robust revenue cycle management
- Efficient appointment scheduling
- Strong patient engagement features
Cons:
- Limited offline capabilities
- Initial setup complexity
PracticeSuite is a medical billing and practice management software designed to support healthcare providers with multiple locations. It serves practices of various sizes by offering billing, scheduling, and patient management features.
Why I picked PracticeSuite: It supports multi-location practices, allowing your team to efficiently manage operations across different sites. Features such as centralized scheduling and billing help keep everything organized. The software includes reporting tools that provide insights into practice performance across locations, making it ideal for growing practices with more than one office.
Standout features & integrations:
Features include appointment reminders to reduce no-shows and improve patient attendance. Enabling patient portal access enhances engagement by allowing patients to manage appointments and records. Maintain electronic health records to keep patient information organized and easily accessible.
Integrations include QuickBooks, Kareo, AdvancedMD, Athenahealth, DrChrono, Practice Fusion, eClinicalWorks, Allscripts, Greenway Health, and Cerner.
Pros and cons
Pros:
- Scalable for growing practices
- Centralized scheduling
- Multi-location support
Cons:
- Dependent on internet connectivity
- Limited offline capabilities
DrChrono is a medical billing and practice management software designed for healthcare providers who require mobile access. It serves clinics and practices by offering billing, scheduling, and patient management tools, all accessible via mobile devices.
Why I picked DrChrono: The software's mobile invoicing capability allows your team to manage billing and patient records on the go. Features like electronic health records and appointment scheduling are seamlessly integrated into its mobile app. This mobility ensures that you can access critical information anytime, anywhere. Your practice benefits from flexibility and efficiency, particularly if you're often away from the office.
Standout features & integrations:
Features include customizable forms to tailor documentation to your needs. Real-time eligibility checks streamline billing by instantly verifying patient insurance. Telemedicine options expand your practice's reach, enabling virtual consultations with patients.
Integrations include Square, Box, Updox, Surescripts, Change Healthcare, CoverMyMeds, Twilio, Quest Diagnostics, LabCorp, and Zocdoc.
Pros and cons
Pros:
- Customizable documentation forms
- Real-time eligibility checks
- Mobile access for invoicing
Cons:
- May need additional training
- Requires stable internet connection
PrognoCIS is a medical billing and electronic health record (EHR) software tailored for healthcare providers looking for comprehensive compliance features. It serves clinics and practices by streamlining billing and patient management tasks, ensuring adherence to regulatory standards.
Why I picked PrognoCIS: Its compliance features help your team meet healthcare regulations effortlessly. The software includes HIPAA-compliant billing and documentation, reducing the risk of non-compliance. You can benefit from features like electronic prescribing and patient portal access, enhancing patient care and operational efficiency. These compliance-focused tools make it a reliable choice for practices prioritizing regulatory adherence.
Standout features & integrations:
Features include telemedicine capabilities for virtual consultations expanding patient access. Customizable templates allow you to tailor documents to specific needs. Access detailed reporting tools for insights into practice performance, helping you make informed decisions.
Integrations include Surescripts, LabCorp, Quest Diagnostics, Updox, DrFirst, Change Healthcare, and CoverMyMeds.
Pros and cons
Pros:
- Customizable documentation templates
- Telemedicine capabilities
- Electronic prescribing included
Cons:
- Limited offline access
- Higher learning curve
CollaborateMD is a cloud-based medical billing and practice management software ideal for small to medium-sized healthcare providers. It assists users with billing, scheduling, and patient management tasks, enhancing daily operational efficiency.
Why I picked CollaborateMD: It provides real-time updates, ensuring your team has the most up-to-date information for billing and scheduling. Features like claim tracking and patient payment reminders help reduce errors and improve cash flow. The software's cloud-based nature allows access from anywhere, making it flexible for remote work.
Standout features & integrations:
Features include customizable reports, patient payment reminders, and claim-tracking tools. Customizable reports let your team generate insights tailored to your needs. Patient payment reminders help reduce missed payments, while claim tracking tools keep billing processes organized.
Integrations include MDTech, LabCorp, Quest Diagnostics, and Practice Fusion.
Pros and cons
Pros:
- Claim tracking features
- Cloud-based flexibility
- Real-time updates
Cons:
- Limited offline features
- Learning curve for new users
EZClaim is a medical billing software tailored for small healthcare practices, providing essential billing and scheduling functions. It supports users in efficiently managing their billing processes without the complexities of larger systems.
Why I picked EZClaim: It's designed with small practices in mind, offering straightforward features that fit limited operational needs. The software includes appointment scheduling and claim tracking, making it easy for your team to stay organized. Its user-friendly interface ensures quick onboarding and minimal training. This focus on simplicity and efficiency makes it a practical choice for smaller teams.
Standout features & integrations:
Features include electronic claim submission, patient statement generation, and reporting tools. These features allow your team to manage claims efficiently and generate necessary billing documents. The reporting tools help you track financial performance and identify trends.
Integrations include TriZetto, Office Ally, Waystar, Availity, Change Healthcare, and Payerpath.
Pros and cons
Pros:
- Quick onboarding
- Tailored for small practices
- Easy setup process
Cons:
- Basic reporting capabilities
- Limited customization options
AllegianceMD is a cloud-based medical billing and practice management software for healthcare providers seeking advanced billing solutions. It serves small to medium-sized practices by automating billing processes and improving revenue cycle management.
Why I picked AllegianceMD: The AI-driven billing feature helps your team optimize claim submissions and reduce errors. It includes tools for appointment scheduling and patient records, simplifying administrative tasks. The software's real-time analytics provide insights into financial performance. This intelligent billing system offers efficiency and accuracy, making it suitable for practices focused on maximizing revenue.
Standout features & integrations:
Features include customizable reporting, patient engagement tools, and electronic health records management. Customizable reporting allows your team to tailor financial insights to your needs. Patient engagement tools enhance communication, while electronic health records keep patient information organized.
Integrations include Surescripts, LabCorp, Quest Diagnostics, Change Healthcare, Updox, and DrFirst.
Pros and cons
Pros:
- Cloud-based access
- Real-time financial analytics
- AI-driven billing automation
Cons:
- May need additional training
- Limited offline capabilities
ClinicSource is a therapy billing and practice management software tailored for therapy practices, offering tools for scheduling, documentation, and invoicing. It serves therapists and therapy clinics by streamlining administrative tasks and enhancing workflow efficiency.
Why I picked ClinicSource: It's specifically designed to meet the needs of therapy practices, providing features like therapy-specific documentation and scheduling tools. These features help your team manage appointments and maintain detailed patient records. The software also includes invoicing capabilities tailored for therapy billing. This focus on therapy practice needs makes it an excellent option for therapists seeking specialized solutions.
Standout features & integrations:
Features include customizable templates, treatment planning tools, and progress tracking. Customizable templates let your team create documentation suited to your therapy style. Treatment planning tools ensure organized care plans, while progress tracking helps monitor patient outcomes effectively.
Integrations include QuickBooks, Office Ally, Zirmed, Availity, and Apex EDI.
Pros and cons
Pros:
- Integrated treatment planning
- Customizable documentation templates
- Tailored for therapy practices
Cons:
- Dependent on internet connectivity
- May need additional training
charmhealth is a medical billing and practice management software designed for healthcare providers who need flexible workflows. It supports small to medium-sized practices by offering billing, scheduling, and patient management tools.
Why I picked charmhealth: It offers customizable workflows, allowing your team to adapt the software to fit specific practice needs. Features like electronic health records and telehealth services integrate well with the billing system. This flexibility ensures management of patient records and billing processes. Your team can benefit from a system that adapts to changing practice requirements.
Standout features & integrations:
Features include telehealth capabilities, electronic health records, and patient engagement tools. Telehealth capabilities allow your team to conduct virtual consultations, expanding access to care. Electronic health records keep patient information organized, while patient engagement tools improve communication and interaction.
Integrations include Quest Diagnostics, LabCorp, Updox, Surescripts, QuickBooks, Stripe, Twilio, and Mailchimp.
Pros and cons
Pros:
- Electronic health records integration
- Telehealth services included
- Customizable workflow options
Cons:
- May need additional training
- Requires setup time for customization
Other Medical Invoicing Software
Here are some additional medical invoicing software options that didn’t make it onto my shortlist but are still worth checking out.
- iSalus
Best for integrated EHR
- OpenEMR
Best for open-source flexibility
- Greenway Health
Best for customizable reporting
- Practice Fusion
Best for small clinics
- AdvancedMD
Best for integrated telemedicine
- eClinicalWorks
Best for patient engagement tools
- Oracle Health
Best for large-scale operations
- NextGen Healthcare
Best for specialty practices
- Veradigm
Best for data-driven insights
- Atheahealth
Best for cloud-based practice management
Medical Invoicing Software Selection Criteria
When selecting the best medical invoicing software for this list, I considered everyday buyer needs and pain points, such as billing accuracy and compliance with healthcare regulations. I also used the following framework to keep my evaluation structured and fair.
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these everyday use cases:
- Generate and manage invoices
- Process insurance claims
- Track patient billing information
- Ensure compliance with regulations
- Integrate with EHR systems
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Telemedicine billing support
- Real-time eligibility checks
- Customizable reporting tools
- Integration with mobile apps
- AI-driven billing insights
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Minimal training requirements
- Clear navigation paths
- Responsive design
- Consistent performance
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to chatbots for assistance
- Comprehensive webinars
- Pre-made templates
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Access to live chat
- Quality of phone support
- Comprehensive knowledge base
- Prompt response times
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing structure
- Range of features offered
- Flexibility in pricing plans
- Discounts for annual subscriptions
- Transparent pricing policies
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on customer support
- Frequency of positive mentions
- Commonly reported issues
- Testimonials from similar-sized practices
Trends In Medical Invoicing Software
In my research, I sourced countless product updates, press releases, and release logs from different medical invoicing software vendors. Here are some of the emerging trends I’m keeping an eye on.
- AI-Driven Analytics: Vendors incorporate AI to provide deeper insights into billing patterns. This helps practices identify inefficiencies and optimize revenue cycles. For example, some platforms offer predictive analytics to forecast payment delays.
- Telehealth Billing Integration: As telehealth becomes more common, medical invoicing software is adapting to include specialized billing for virtual visits. This ensures accurate billing for services that occur outside traditional office settings.
- Blockchain for Security: A few forward-thinking vendors are exploring blockchain to enhance data security and integrity. This trend aims to build trust by ensuring that billing data is tamper-proof and verifiable.
- Value-Based Care Models: Software is tailored to support value-based care billing, focusing on patient outcomes rather than services rendered. This trend aligns billing practices with the shift toward more patient-centric care.
- Patient Self-Service Options: More tools now offer patient portals where users can manage billing, view statements, and make payments online. This trend caters to the growing demand for transparency and convenience in patient interactions.
What Is Medical Invoicing Software?
Medical invoicing software helps healthcare providers manage billing and payment processes. Doctors, medical office managers, and billing specialists use these tools to reduce errors and improve efficiency. Features like electronic billing, patient portals, and compliance checks support accurate invoicing and enhance patient interaction. These tools offer significant value by saving time, reducing administrative burdens, and ensuring timely payments.
Features Of Medical Invoicing Software
When selecting medical invoicing software, look for the following key features.
- Reimbursement Management: Streamlines the reimbursement process by accurately tracking claims and ensuring timely payments from insurance companies.
- Integration with EMR: Connects seamlessly with Electronic Medical Records (EMR) systems to ensure efficient data flow between clinical and billing processes.
- Billing Services: Offers billing services for both individual practitioners and large billing companies, streamlining invoicing and claims management.
- Clearinghouse Integration: Connects with clearinghouses to facilitate faster and more efficient claims processing, reducing administrative workload.
- Charge Capture: Automates charge capture to minimize revenue loss by recording and submitting all billable services promptly.
- Insurance Company Coordination: Manages and verifies insurance information to simplify claims submissions and reduce denials.
- Payers Management: Keeps track of payer requirements and automates the submission process to various insurance payers.
- RCM (Revenue Cycle Management): Provides features for claims submission, denial management, and accounts receivable tracking to maximize profitability.
- Accounts Receivable Tracking: Monitors outstanding payments and provides tools to follow up on unpaid invoices, improving cash flow and financial health.
- Electronic Remittance Advice: Processes electronic remittance advice (ERA) to automatically post payments and manage adjustments.
- Financial Health Reports: Generates insights into the practice's financial health, helping identify areas for optimizing revenue.
- Practice Management System Integration: Integrates with practice management systems for a comprehensive solution, managing patient information, scheduling, and billing.
- Web-Based Access: Provides a web-based platform for healthcare providers and billers to access the system from anywhere, ensuring flexibility and convenience.
- Backups and Data Security: Includes regular data backups and advanced security features to protect sensitive patient and financial information.
Benefits Of Medical Invoicing Software
Implementing medical invoicing software provides several benefits for your team and your business. Here are a few you can look forward to.
- Improved accuracy: Reduces billing errors through automated processes, ensuring accurate invoicing.
- Faster payments: Speeds up payment collection with electronic billing and patient portals, enhancing cash flow.
- Regulatory compliance: Ensures adherence to healthcare regulations with built-in compliance checks, minimizing penalties.
- Enhanced patient experience: Provides patients with easy access to billing information and payment options through patient portals.
- Increased efficiency: Automates routine billing tasks, allowing your team time to focus on patient care.
- Financial insights: Offers analytics and reporting tools that provide valuable insights into your practice's economic performance.
- Adaptability to trends: Supports telehealth and value-based care models, keeping your practice aligned with industry shifts.
Costs And Pricing Of Medical Invoicing Software
Selecting medical invoicing software requires understanding the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes standard plans, average prices, and typical features of medical invoicing software solutions.
Plan Comparison Table for Medical Invoicing Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, limited reporting, and patient portals. |
| Personal Plan | $10-$30/user/month | Electronic billing, real-time eligibility checks, and basic analytics. |
| Business Plan | $50-$100/user/month | Advanced reporting, compliance checks, and telehealth billing support. |
| Enterprise Plan | $70-$150/user/month | Full customization, dedicated support, and AI-driven analytics. |
Medical Invoicing Software FAQs
Here are some answers to common questions about the best medical billing software.
How does medical invoicing software work?
Medical billing and invoicing software automates billing tasks and optimizes business processes. It handles patient billing, claims management, and payment tracking, reducing manual effort. By automating these tasks, your team can save time and reduce errors. This software also offers reporting features to help you track financial performance and compliance.
How might accounting and medical invoicing software be used in an office?
Accounting and billing software in a medical office streamlines tasks like patient accounts and collections. It manages back-office functions such as accounts payable and receivable. With these tools, you can enhance patient management, claims processing, and financial operations. The software helps reduce administrative workload and improve accuracy.
Can medical invoicing software integrate with EHR systems?
Yes, most medical billing software can integrate with EHR systems. These integrations allow for data transfer between billing and patient records. This ensures that your team can access accurate patient information, improving billing accuracy. Integration helps streamline operations and reduce duplicate data entry.
What are the security considerations for medical invoicing software?
Medical billing software must comply with healthcare regulations to protect patient data. Look for software with encryption and access controls to ensure data security. Your team should also consider software that provides audit logs and regular updates. Security features help maintain compliance and protect sensitive information.
How do I choose the right medical invoicing software for my practice?
Choosing the right software depends on your practice’s needs and budget. Consider features like billing automation, compliance checks, and reporting tools. Evaluate the software’s ease of use and integration capabilities with your existing systems. It is essential to select a solution that aligns with your practice’s workflow and goals.
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