18 Best Trucking Accounting Software Reviewed in 2025
Best Trucking Accounting Software Shortlist
Here’s my shortlist of the best trucking accounting software:
Our one-on-one guidance will help you find the perfect fit.
If you’re leading finance at a trucking company, you’ve likely felt the frustration of outdated systems that can’t handle the demands of fuel costs, driver pay, or IFTA compliance. There’s no shortage of trucking accounting software out there, but most tools fall short when it comes to the real needs of this industry.
As a financial controller, I understand the difference a reliable accounting software can make. After years in the industry, I know exactly what features are worth your time—and which ones only sound good on paper.
That’s why I tested and reviewed these platforms, placing my focus on financial control, fleet operations, and cost tracking. If you’re looking for trucking accounting software that simplifies your close, boosts accuracy, and keeps your finance team moving, this list will point you in the right direction.
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Best Trucking Accounting Software Summary
This comparison chart summarizes pricing details for my top trucking accounting software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for invoice management | 30-day free trial | From $6.30/month (billed annually) | Website | |
| 2 | Best for load tracking | Free demo available | Pricing upon request | Website | |
| 3 | Best for fleet management | Free trial available | Pricing upon request | Website | |
| 4 | Best for logistics companies | Free demo available | Pricing upon request | Website | |
| 5 | Best for driver settlements | Free demo available | Pricing upon request | Website | |
| 6 | Best for quick setup | Free demo available | Pricing upon request | Website | |
| 7 | Best for payroll processing | Free demo available | From $20/month | Website | |
| 8 | Best for integrated dispatch features | Free demo available | Pricing upon request | Website | |
| 9 | Best for owner-operators | 7-day free trial | From $35.96/month (billed annually) | Website | |
| 10 | Best for enterprise scalability | Free demo available | Pricing upon request | Website |
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LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website -
Vena
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5
Best Trucking Accounting Software Review
Below are my detailed summaries of the best trucking accounting software that made it onto my shortlist. My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
FreshBooks is an accounting software designed for freelancers and small business owners, focusing on invoicing and expense tracking. It helps users manage their finances with tools for billing, time tracking, and financial reporting.
Why I picked FreshBooks: FreshBooks excels in invoice management with features like automated billing and customizable invoice templates. The platform allows you to track expenses easily and monitor your cash flow in real-time, while its time tracking tool helps you manage billable hours efficiently. Together, these features make FreshBooks particularly valuable for those who need strong invoicing capabilities.
Standout features & integrations:
Features include project management tools that let you assign tasks, set deadlines, and collaborate with team members. It also offers client portals where customers can view invoices, make payments, and communicate with your team.
Integrations include Gusto, Stripe, PayPal, Mailchimp, Zendesk, G Suite, Shopify, and Trello
Pros and cons
Pros:
- Strong invoicing tools
- Customizable invoice templates
- Real-time cash flow monitoring
Cons:
- Limited advanced features
- Basic reporting capabilities
LoadMaster TMS is a transportation management system designed for truckload carriers, focusing on load tracking and operational efficiency. It helps users manage dispatch, accounting functions, and compliance.
Why I picked LoadMaster TMS: LoadMaster TMS tightly integrates dispatch operations with financials, giving CFOs and controllers full visibility into every load’s revenue, cost, and status. Its built-in load tracking tools sync with invoicing, payroll, and fuel expenses, so you’re not just tracking where the freight is—you’re seeing exactly how each load impacts the bottom line. This level of operational and financial alignment helps eliminate guesswork, reduce billing delays, and streamline reporting across the board.
Standout features & integrations:
Features include detailed reporting that provides insights into your operations. It also offers compliance management to keep your business legal, and dispatch tools that streamline load assignments.
Integrations include QuickBooks, ProMiles, KeepTruckin, SkyBitz, Drivewyze, EFS, Comdata, TMW Systems, and Omnitracs.
Pros and cons
Pros:
- Advanced load tracking
- Detailed operational reporting
- Streamlined dispatch tools
Cons:
- Steep learning curve
- Limited customization options
TruckingOffice is a management software designed for trucking businesses, focusing on fleet management. It helps users with dispatch, invoicing, and maintenance scheduling, making it suitable for small to medium-sized fleets.
Why I picked TruckingOffice: TruckingOffice ties accounting directly to dispatch, maintenance, and IFTA tax reporting in one streamlined system. For CFOs and controllers in trucking, this means fewer disconnected tools and a clear view of profitability by load, driver, or asset. It automates the back-end work (like driver settlements, mileage tracking, and fuel expense capture) so your team can stay focused on margins and compliance without the manual lift.
Standout features & integrations:
Features include maintenance scheduling that keeps your vehicles in top condition. It also offers dispatch management to help organize your drivers, and invoicing to ensure timely payments.
Integrations include QuickBooks, ProMiles, PayPal, Stripe, and Square.
Pros and cons
Pros:
- Effective fleet tracking
- Organized dispatch system
- Timely invoicing
Cons:
- Limited advanced features
- Initial setup can be complex
ProTransport is a logistics management software designed for transportation and logistics companies, focusing on dispatch and accounting solutions. It helps users manage their operations with tools for load planning, billing, and compliance tracking.
Why I picked ProTransport: ProTransport offers specialized features for logistics companies, making it easier to manage complex operations. The software includes load planning tools that optimize routes and improve efficiency. It also integrates easily with dispatch operations, ensuring accurate and timely invoicing, while its compliance tracking features help you stay up-to-date with industry regulations.
Standout features & integrations:
Features include route optimization that enhances delivery efficiency. The platform also offers billing and invoicing tools that ensure accuracy.
Integrations include QuickBooks, ProMiles, and KeepTruckin.
Pros and cons
Pros:
- Effective route optimization
- Integrated billing system
- Supports complex operations
Cons:
- Steep learning curve
- Requires regular updates
Truckbase is a trucking management software designed for small to midsized carriers, focusing on dispatch operations and financial management. It offers tools for real-time tracking, invoicing, and driver settlements, making it ideal for carriers looking to enhance operational efficiency.
Why I picked Truckbase: Truckbase is built with the trucking industry’s back office in mind—especially when it comes to handling pay splits, deductions, and real-time updates from dispatch. Unlike general accounting tools, Truckbase connects directly to your loads and invoices, so driver pay is calculated automatically from actual hauls, not manual entry. This cuts down errors, speeds up processing, and gives both drivers and accounting clear visibility.
Standout features & integrations:
Features include automated load creation that reduces manual data entry. It also provides real-time tracking for operational visibility, and invoicing tools that ensure timely payments.
Integrations include QuickBooks, ProMiles, and KeepTruckin.
Pros and cons
Pros:
- Automated load creation
- Real-time tracking
- Easy onboarding process
Cons:
- Limited customization options
- Requires regular updates
Finally is an accounting system and finance management platform designed for small to medium-sized businesses. It helps users with invoicing, expense management, and cash flow analysis, making it ideal for businesses seeking to simplify financial processes.
Why I picked Finally: Finally is designed for finance teams that need to hit the ground running without a long implementation cycle. It connects easily with banks, payroll, and credit cards, so you can start tracking expenses, reconciling fuel costs, and organizing receipts in just a few hours. For CFOs at trucking companies juggling multiple vendors and tight schedules, Finally makes it easy to centralize your finances fast—no complex training or custom setup required.
Standout features & integrations:
Features include a mobile app that lets you manage finances on the go. The software also provides advanced expense management that simplifies reporting, and tax compliance alerts to keep your business on track.
Integrations include QuickBooks, Xero, and FreshBooks.
Pros and cons
Pros:
- Real-time cash flow insights
- User-friendly interface
- Simplifies financial management
Cons:
- Learning curve for new users
- Limited customization options
Patriot is an accounting software designed for small businesses, focusing on payroll and financial management. It assists users with payroll processing, tax filing, and expense tracking, making it suitable for businesses looking to simplify their accounting tasks.
Why I picked Patriot: Patriot offers efficient payroll processing features that make managing employee payments straightforward. It’s built to be easy for small and mid-sized fleets, offering automated tax reporting and filing, direct deposit, and custom pay rates that work well for both drivers and office staff. Plus, its clean integration with accounting tools keeps payroll data synced and accurate, so you’re not wasting time chasing numbers across different systems.
Standout features & integrations:
Features include expense tracking to monitor financial health. The software also provides a user-friendly payroll system that simplifies employee payments.
Integrations include QuickBooks, TSheets, and Zapier.
Pros and cons
Pros:
- Efficient payroll processing
- Automated tax filing
- Reliable for small businesses
Cons:
- Limited customization options
- Not ideal for large enterprises
Q7 is a trucking management software designed for businesses that require advanced dispatch and accounting solutions. It caters to companies that need to manage dispatch operations, accounting, and compliance efficiently.
Why I picked Q7: Q7 combines accounting, dispatch, and fleet management in one fully connected system. Instead of juggling separate platforms for billing, load tracking, and payroll, Q7 brings everything under one roof, so data flows smoothly from dispatch to invoicing without double entry. It supports real-time load board management, driver settlements, and fuel tracking—all directly tied to your general ledger.
Standout features & integrations:
Features include load management that helps you organize shipments. It also offers compliance tools to keep your operations legal, and financial tracking to monitor your business's health.
Integrations include QuickBooks, ProMiles, and KeepTruckin.
Pros and cons
Pros:
- Effective load management
- Strong compliance tools
- Financial tracking capabilities
Cons:
- Requires regular updates
- Not ideal for small operations
TruckLogics is a trucking management software designed for owner-operators and small fleets. It focuses on simplifying dispatch, accounting, and maintenance tasks for its users.
Why I picked TruckLogics: TruckLogics offers a user-friendly interface tailored for owner-operators who need efficient management tools. It provides features like load tracking and financial reporting, which are essential for small operations. The software's ability to generate IFTA reports also helps you stay compliant with ease.
Standout features & integrations:
Features include built-in document management, so you can store and access BOLs, receipts, and rate confirmations directly within the platform. It also offers maintenance tracking to help you stay on top of service schedules and avoid unexpected downtime.
Integrations include QuickBooks, ProMiles, PayWow, and KeepTruckin.
Pros and cons
Pros:
- Tailored for small fleets
- Easy load tracking
- Simple dispatch management
Cons:
- Basic reporting features
- Limited mobile app functionality
JD Edwards EnterpriseOne is an enterprise resource planning (ERP) software designed for large businesses, focusing on scalability and advanced management solutions. It helps users with financial management, supply chain operations, and project management.
Why I picked JD Edwards EnterpriseOne: JD Edwards EnterpriseOne provides scalable solutions that grow with your business needs. It offers a wide range of modules, including financial management and supply chain optimization. The software’s project management tools can also help you manage complex operations efficiently, making it ideal for large enterprises.
Standout features & integrations:
Features include supply chain optimization that enhances operational efficiency. The platform also offers project management tools that support complex operations, and financial management solutions to keep your business finances in check.
Integrations include Oracle Cloud, Salesforce, Microsoft Dynamics 365, SAP, IBM Maximo, Kronos, Workday, Tableau, and Infor.
Pros and cons
Pros:
- Wide range of modules
- Comprehensive management solutions
- Integrates with other systems
Cons:
- Steep learning curve
- Requires regular updates
Other Trucking Accounting Software
Here are some additional trucking accounting software options that didn’t make it onto my shortlist, but are still worth checking out:
- RigBooks
For small trucking businesses
- Sage Intacct
For transport industry compliance
- Axon
For real-time data access
- Mango
For practice management
- NetSuite Cloud Accounting
For cloud-based ERP integration
- Intuit QuickBooks Online
For small business accounting
- AccountingEdge
For desktop accounting solutions
- Rose Rocket
For transportation management
Trucking Accounting Software Selection Criteria
When selecting the best trucking accounting software to include in this list, I considered common buyer needs and pain points like compliance with industry regulations and efficiency in invoicing. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage invoicing and billing
- Track expenses and income
- Generate financial reports
- Ensure compliance with tax regulations
- Support payroll processing
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Real-time load tracking
- Automated IFTA reporting
- Customizable dashboards
- Integrated dispatch management
- Multi-currency support
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface design
- Easy navigation across modules
- Minimal learning curve
- Consistency in user experience
- Speed and responsiveness of the system
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to webinars and live demos
- Step-by-step setup guides
- Support during data migration
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat support
- Responsiveness of email support
- Quality of phone support
- Access to a knowledge base
- Availability of community forums
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing compared to peers
- Features included in the base price
- Flexibility of pricing plans
- Transparency in pricing structure
- Reasonable upgrade costs
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Frequency of positive feedback
- Commonly mentioned pain points
- User recommendations
- Feedback on customer service quality
How to Choose Trucking Accounting Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the software can grow with your business, accommodating more trucks, drivers, and routes without a hitch. |
| Integrations | Look for seamless connections with tools you already use like dispatch systems or ELDs to avoid manual data entry. |
| Customizability | Check if you can tailor features to fit your specific business processes, whether it’s custom reports or unique invoice templates. |
| Ease of Use | The software should be intuitive for your team to learn and use, reducing the time spent on training and increasing productivity. |
| Budget | Make sure the pricing fits your financial plan, including any potential costs for upgrades or additional features you might need later. |
| Security Safeguards | Look for features like data encryption and secure user access to protect your sensitive financial and operational information. |
| Support | Consider the level of customer support available, such as 24/7 assistance, to ensure you’re never stuck with a problem for too long. |
| Compliance | Ensure the software supports compliance with industry regulations like IFTA and DOT requirements to avoid costly penalties. |
Trends in Trucking Accounting Software
In my research, I sourced countless product updates, press releases, and release logs from different trucking accounting software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Driven Insights: More vendors are using AI to provide predictive analytics that help businesses anticipate costs and optimize routes. This trend is making it easier for companies to make data-driven decisions without extensive analysis.
- Blockchain for Transparency: Some software is beginning to incorporate blockchain technology to enhance transparency in transactions and compliance reporting. This ensures all parties have access to a single, immutable source of truth.
- Environmental Impact Tracking: There's a growing focus on features that track and report on a fleet's carbon footprint. This trend helps companies meet sustainability goals and comply with environmental regulations.
- Integrated ELD Compliance: Vendors are enhancing their systems to better integrate with electronic logging devices (ELDs) for compliance tracking. This ensures that all driver hours and logs are accurately recorded within the accounting software.
- Customizable Dashboards: More solutions are offering dashboards that users can tailor to fit their unique KPIs and metrics. This allows businesses to focus on the data that matters most to them, improving decision-making efficiency.
What Is Trucking Accounting Software?
Trucking accounting software is a specialized tool designed to manage the financial and operational needs of trucking businesses. Professionals like fleet managers, accountants, and logistics coordinators use these tools to handle invoicing, track expenses, and ensure compliance with regulations.
Trucking accounting software often includes key features like AI-driven insights, blockchain transparency, and customizable dashboards to help with making data-driven decisions, enhancing transparency, and focusing on key metrics. Overall, these solutions simplify managing finances and operations for trucking companies, saving time and reducing errors.
Features of Trucking Accounting Software
When selecting trucking accounting software, keep an eye out for the following key features:
- Invoicing and Billing: Automates the creation and management of invoices, ensuring timely payments and reducing manual errors.
- Expense Tracking: Monitors and categorizes expenses to help manage costs and improve financial visibility.
- Compliance Management: Helps ensure adherence to industry regulations like IFTA and DOT, minimizing the risk of penalties.
- AI-Driven Insights: Provides predictive analytics to anticipate costs and optimize operations, aiding in data-driven decision-making.
- Real-Time Load Tracking: Offers visibility into the status and location of shipments, improving operational oversight.
- Customizable Dashboards: Allows users to tailor their view to focus on the most relevant KPIs and metrics, enhancing decision efficiency.
- Integrated Dispatch Management: Coordinates loads and routes efficiently, reducing operational complexity.
- Blockchain Transparency: Enhances transaction and compliance reporting to provide a single, immutable source of truth.
- Payroll Processing: Simplifies employee payments and automates tax filings, ensuring accuracy and compliance.
- Environmental Impact Tracking: Monitors the carbon footprint of fleets, helping businesses meet sustainability goals.
Benefits of Trucking Accounting Software
Implementing trucking accounting software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved Financial Accuracy: Automated invoicing and expense tracking reduce manual errors, ensuring your financial data is always accurate.
- Enhanced Compliance: Compliance management features help your business adhere to industry regulations, minimizing the risk of costly penalties.
- Informed Decision-Making: AI-driven insights and customizable dashboards provide valuable data, enabling you to make informed, strategic decisions.
- Operational Efficiency: Real-time load tracking and integrated dispatch management streamline operations, reducing complexity and saving time.
- Cost Savings: Expense tracking and predictive analytics help identify cost-saving opportunities, improving your bottom line.
- Sustainability Tracking: Environmental impact tracking allows you to monitor and reduce your fleet's carbon footprint, supporting sustainability goals.
Costs and Pricing of Trucking Accounting Software
Selecting trucking accounting software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in trucking accounting software solutions:
Plan Comparison Table for Trucking Accounting Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, expense tracking, and limited reports. |
| Personal Plan | $10-$30/user/month | Advanced invoicing, basic compliance tools, and limited integrations. |
| Business Plan | $30-$60/user/month | Real-time load tracking, customizable dashboards, and integrated dispatch tools. |
| Enterprise Plan | $60-$120/user/month | Full compliance management, AI-driven insights, and extensive customization options. |
Trucking Accounting Software FAQs
Here are some answers to common questions about trucking accounting software:
How does integrating operational data improve my trucking business?
Integrating operational data with your accounting software provides a comprehensive view of your fleet’s performance. It helps you track revenue and expenses per truck, optimizing routes and identifying profitable customers. This integration also facilitates informed decision-making and enhances regulatory compliance.
What are Truck Level Profit and Loss statements?
Truck Level Profit and Loss (P&L) statements provide detailed financial insights for each truck in your fleet. They help you understand the revenue and expenses associated with individual trucks, allowing you to identify profitable and unprofitable operations. This level of detail aids in optimizing fleet performance and profitability.
Why is scalability important in trucking accounting software?
Scalability ensures that your software can grow with your business. As your fleet size or operations expand, scalable software can handle increased data and complexity without requiring a complete system overhaul. This flexibility is crucial for maintaining efficient data management and operational performance.
How does automation in invoicing benefit my business?
Automation in invoicing reduces manual entry errors and speeds up the billing process. It ensures that invoices are generated accurately and sent promptly, improving cash flow. Automated invoicing also frees up time for your team to focus on other critical tasks, enhancing overall productivity.
What should I look for in real-time tracking features?
Real-time tracking features provide up-to-the-minute data on the location and status of your shipments. This capability helps you monitor fleet operations, improve dispatch efficiency, and enhance customer service by providing accurate delivery estimates. It’s essential for maintaining operational oversight and responsiveness.
How do detailed reporting capabilities support decision-making?
Detailed reporting capabilities offer insights into various aspects of your business, from financial health to operational efficiency. They help you analyze trends, identify areas for improvement, and make informed decisions. These reports can also aid in compliance and strategic planning, ensuring your business stays competitive.
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