20 Best AI Accounting Software Reviewed in 2025
Best AI Accounting Software Shortlist
Here’s my pick of the 10 best software from the 20 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Unlike traditional tools, AI accounting software doesn’t just record data—it helps you spot patterns, catch errors, and automate the boring stuff. With so many options out there, though, picking the right one can feel like a gamble.
As a digital software expert, I’ve tried a lot of tools to find what actually works in real day-to-day finance work. I’ve rounded up my top picks that save time, reduce errors, and make your job easier. These are tools I’d recommend to any team looking to work smarter, not harder.
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Best AI Accounting Software Summary
Here’s a quick comparison chart with pricing details for my favorite AI accounting software picks—so you can easily find the one that fits your budget and works best for your team.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for accounts payable automation | Free demo available | Pricing upon request | Website | |
| 2 | Best for auto-generating purchase orders | 30-day free trial + free plan available | From $15/user/month | Website | |
| 3 | Best for real-time financial insights | 14-day free trial | From $25/month | Website | |
| 4 | Best for automated bank matching | Free demo available | Pricing upon request | Website | |
| 5 | Best for practice management for firms | 15-day free trial | From $150/month (billed annually) | Website | |
| 6 | Best for tax practice management | Free demo available | From $58/user/month (billed annually) | Website | |
| 7 | Best for integrated financial and operational data | Free demo available | Pricing upon request | Website | |
| 8 | Best for all-in-one productivity | 14-day-free trial + free plan available | From $7/user/month (billed annually) | Website | |
| 9 | Best for automated bookkeeping for firms | Free plan available | From $69/license/month | Website | |
| 10 | Best for autonomous invoice processing | Free demo available | Pricing upon request | Website |
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LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website -
Vena
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5
Best AI Accounting Software Reviews
This is where we break things down. I’ll walk you through each AI accounting software—what it does well, where it might fall short, and when it’s the right fit. Think of it as a friendly guide to help you figure out which tool actually makes your life easier.
Payouts is an AI-driven accounts payable (AP) automation platform designed to help digital economy businesses handle invoice processing, vendor payments, and compliance tasks.
Why I picked Payouts: Payouts employs AI and OCR technologies to automate invoice processing. It captures data from various invoice formats, such as PDFs and scanned images, and converts them into digital files. This automation reduces manual data entry and speeds up the payment process, allowing your accounting team to focus on more strategic tasks. The platform also offers customizable approval workflows, allowing you to set up approvals based on criteria like amount, vendor, or department.
Standout features & integrations:
Features include real-time dashboards and custom reporting tools that offer visibility into your spending and cash flow. Additionally, the collaborative vendor portal enhances communication and transparency between your business and its vendors.
Integrations include Everflow, CJ Affiliate, Awin, PayPal, Venmo, Payoneer, NetSuite, Priority, Workday, Skrill, and Tune.
Pros and cons
Pros:
- Comprehensive automation of accounts payable processes
- Multiple payout methods
- Supports scaling operations
Cons:
- Potential challenges integrating with existing systems
- Mostly geared towards digital economy businesses
Ramp is a financial management platform that uses artificial intelligence to automate spend tracking, approvals, reimbursements, and vendor payments. It supports accounts payable, procurement, and expense workflows, making it a strong complement to existing accounting systems.
Why I picked Ramp: I picked Ramp because of how it simplifies key finance functions using automation and AI. You can auto-generate purchase orders, forward invoices for auto-processing, and approve payments with minimal manual effort. The platform’s AI flags potential issues in real time—helping you control costs before they happen. Ramp also stood out for its automatic coding of receipts and accounting entries, which helps speed up month-end close and reduces errors.
Standout features & integrations:
Features include AI-powered invoice processing, automatic expense categorization, policy-based spend controls, and purchase approval workflows. Ramp also offers built-in corporate cards with pre-approved limits and real-time tracking of spend, plus integrations with your ERP to sync bills and vendor records automatically.
Integrations include NetSuite, Sage, Xero, QuickBooks, Microsoft Dynamics Business Central, Acumatica, Uber, Lyft, Okta, Google, Rippling, and Gmail.
Pros and cons
Pros:
- Automated expense reporting and receipt matching
- Ability to issue multiple virtual cards with customizable controls
- Comprehensive reporting features
Cons:
- Could offer more advanced accounting features
- Mostly focuses on accounts payable and spend management
New Product Updates from Ramp
Vendor Approval Workflows in Ramp
Ramp's new vendor approval workflows allow teams or managers to review new vendors, ensuring compliance with procurement policies and preventing unauthorized entries. For more details, visit Ramp Announcements.
Puzzle.io is an AI-native accounting platform designed for startups and small businesses that want to automate financial management tasks. Its focus on automation helps reduce manual work while giving you continuous oversight of your finances through real-time insights and intelligent reporting tools.
Why I picked Puzzle.io: I included Puzzle.io because of how its AI-powered bookkeeping can automate transaction categorization, which helps you reduce repetitive work while keeping your records current. You get real-time visibility into financial metrics like cash flow, burn rate, and runway, allowing you to monitor your financial position as transactions happen. Puzzle.io also runs continuous accuracy checks using AI, flagging potential discrepancies before they affect your financial statements. Its built-in accrual automation applies revenue recognition rules and manages prepaid expenses and fixed assets, reducing the need for spreadsheet-based workarounds.
Standout Features & Integrations:
Features include variance analysis tools that can help you identify unexpected expenses and analyze changes in spending. Puzzle.io also includes cash runway projections to estimate how long your available funds may last based on current financial activity. You can also drill into detailed expense breakdowns to better understand your company’s cost drivers.
Integrations include Mercury, Ramp, Brex, Every, Meow, Rippling, Gusto, Deel, Central, Stripe, Bill.com, Runway, and Causal.
Pros and cons
Pros:
- Supports both cash and accrual accounting
- AI improves categorization accuracy over time
- Automates revenue recognition and expense categorization
Cons:
- Free trial requires users to connect a bank account
- Smaller integration ecosystem compared to ERP tools
New Product Updates from Puzzle.io
Puzzle.io's Automated PDF Statement Loading
Puzzle.io has introduced automated PDF statement loading for Meow, streamlining the reconciliation process by eliminating manual downloads and uploads. For more details, visit Puzzle.io Product Updates.
DualEntry is an AI-native ERP platform designed to automate and optimize core financial operations for mid-market businesses. It offers a full suite of accounting tools, including general ledger, accounts payable, revenue recognition, and multi-entity management, all powered by AI.
Why I picked DualEntry: Its accounting intelligence tools automate tasks like bank matching, transaction categorization, and document processing. For example, the platform uses AI to automatically create and match transactions, allowing for faster reconciliation with just a few clicks. It also offers OCR technology that reads and logs documents such as bills and invoices, reducing manual data entry. Additionally, DualEntry's AI copilot provides tailored recommendations for handling transactions, offering instant insights and data-driven suggestions.
Standout features & integrations:
Features include multi-entity consolidation, enabling businesses to manage unlimited subsidiaries and automate intercompany transactions. It also offers automated journal entries with smart approval workflows that verify threshold amounts and approval limits, helping to centralize management and ensure compliance.
Integrations include BambooHR, Bill.com, Brex, Deel, Google SSO, Gusto, HubSpot, Ramp, Rippling, Salesforce, Stripe Billing, and Stripe Invoicing.
Pros and cons
Pros:
- Advanced AI features help with complex accounting tasks
- Supports multi-entity and multi-currency operations
- Automated revenue recognition ensures compliance with standards
Cons:
- Initial data migration could be complex depending on existing systems
- No option to try the system before buying
Canopy is a cloud-based software designed to help accounting firms manage their day-to-day operations more effectively.
Why I picked Canopy: Canopy offers a full suite of practice management tools that allow your team to manage client communications, deadlines, and document storage all in one place. It helps automate tasks like client onboarding and billing, so your team can focus on more strategic work.
The platform also provides detailed reporting and time tracking, giving you better visibility into how your firm is performing. With built-in features for secure document sharing and e-signatures, Canopy simplifies compliance and client collaboration, making it an ideal solution for firms looking to optimize their workflows.
Standout features & integrations:
Features include AI-powered email generation, which helps your team craft and rephrase client communications efficiently. Canopy also offers a secure document management system, enabling your firm to store, organize, and share files seamlessly.
Integrations include QuickBooks, Zapier, Google Drive, Microsoft Outlook, Stripe, and FreshBooks.
Pros and cons
Pros:
- Organizes tax resolution processes
- Customizable client communications and file sharing
- Provides real-time IRS transcript access
Cons:
- Lacks advanced reporting features
- Workflow regeneration can be unintuitive
TaxDome is an all-in-one platform designed for managing tax firms, providing tools for automating workflows, organizing client communications, and streamlining document management. It’s ideal for tax professionals looking to manage their entire operation in one place, from client onboarding to tax preparation and filing.
Why I picked TaxDome: TaxDome offers features like a customizable client portal, automated reminders, and task management that help your team keep everything on track. You can also manage secure document storage and e-signatures within the platform, reducing manual paperwork. Its workflow automation allows your team to handle repetitive tasks more efficiently, giving you more time to focus on client needs.
Standout features & integrations:
Features include built-in time tracking and invoicing tools, so you can manage billing without switching platforms. It also helps organize client information and track progress across jobs, while integrated email syncing keeps all communication in one place.
Integrations include QuickBooks, Zapier, Stripe, PayPal, Calendly, Google Drive, Dropbox, Docusign, Microsoft Outlook, and Slack.
Pros and cons
Pros:
- Access to one-on-one setup support
- Highly customizable workflows
- Centralized platform for client management
Cons:
- Few advanced AI integrations for emails
- High upfront cost for smaller firms
Certinia is a cloud-based platform that connects financial management with operational processes to provide real-time insights for decision-making. It is designed for businesses that need to align their financial and operational data, helping teams collaborate and stay informed with integrated workflows and reporting.
Why I picked Certinia: Certinia integrates financial and operational data, allowing your team to view and manage both in one platform, making decision-making much more efficient. Its features include real-time reporting, automated workflows, and predictive analytics, which help teams forecast and plan with confidence.
The platform also enables you to track and manage revenue, expenses, and performance across different departments. Its unified approach ensures your financial and operational data are always aligned, reducing discrepancies and saving time.
Standout features & integrations:
Features include resource management features to allocate staff efficiently and avoid overbooking. The platform also supports multi-entity and multi-currency management, which is great for companies operating across regions.
Integrations include Salesforce, Slack, Microsoft Teams, Google Workspace, Jira, Zendesk, ServiceNow, Docusign, SAP, and Oracle.
Pros and cons
Pros:
- Offers advanced risk management tools
- Strong data security measures
- Automates complex financial processes
Cons:
- Requires significant time to master advanced features
- Limited customization options
ClickUp is a versatile productivity platform designed to help teams manage projects, collaborate, and stay organized across different workflows.
Why I picked ClickUp: ClickUp offers a range of features that make it an all-in-one solution for project and task management. It allows your team to customize workflows, set milestones, and visualize projects using lists, boards, or Gantt charts.
The built-in goal-setting tools help your team stay aligned on priorities, while real-time collaboration features make communication seamless. Its flexibility in organizing tasks and projects is what makes it a standout choice for productivity-focused teams.
Standout features & integrations:
Features include customizable task management with lists, boards, and timelines, which help your team stay organized and prioritize tasks effectively. It also offers built-in docs and real-time collaboration, so your team can easily create, share, and edit documents.
Integrations include Slack, Google Drive, Microsoft Teams, Zoom, Dropbox, GitHub, Zapier, Outlook, Calendar, and OneDrive.
Pros and cons
Pros:
- Effective for managing complex projects
- Easily scales for larger teams
- Highly customizable workflows
Cons:
- Import functionality can be unreliable
- Lacks robust database view options
Botkeeper is a cloud-based platform that automates bookkeeping tasks for accounting firms, allowing them to manage finances without manual data entry. It is designed to support accounting professionals and firms by providing automated transaction classification, reconciliations, and financial reporting, making it easier to oversee financial workflows.
Why I picked Botkeeper: Botkeeper automates key bookkeeping tasks like transaction coding and bank reconciliations, saving your team time on manual data entry. Its real-time reporting capabilities let you track your financials as they happen, giving you better insights.
Additionally, the platform’s AI learns from user inputs, continuously improving accuracy over time. With automated workflows, your team can focus on higher-level tasks while Botkeeper handles routine bookkeeping.
Standout features & integrations:
Features include role-based access controls, so you can manage who sees what across your team. Its customizable dashboards make it easy to monitor the metrics that matter most to your firm. The platform also offers consolidated reporting for multi-entity businesses, streamlining insights across multiple locations or clients.
Integrations include QuickBooks, Xero, Sage, FreshBooks, BILL, Gusto, Expensify, PayPal, Stripe, and HubSpot.
Pros and cons
Pros:
- Allows customization for financial reports
- Provides real-time transaction updates
- Automates manual bookkeeping tasks
Cons:
- Initial onboarding can be time-consuming
- AI sometimes needs manual correction
Vic.ai is a tool designed to handle key financial tasks, focusing primarily on managing and processing invoices. It’s geared towards finance teams and accounting departments that need to automate routine tasks and improve their overall efficiency.
Why I picked Vic.ai: Vic.ai automates the entire invoice processing workflow, reducing manual data entry and eliminating human errors. It uses autonomous technology to classify invoices and handle approvals, which cuts down on time spent on repetitive tasks.
You’ll find features like real-time cost tracking and AI-powered decision-making to improve your team’s accuracy and speed. Its automation capabilities ensure that your team can focus on more strategic financial decisions while routine invoice processing is managed automatically.
Standout features & integrations:
Features include audit-ready documentation, multi-entity support, and advanced anomaly detection to help flag issues before they become problems. You’ll also get customizable approval routing and role-based permissions to keep your processes secure and compliant.
Integrations include NetSuite, QuickBooks, Sage Intacct, Xero, Microsoft Dynamics 365, SAP, BILL, Workday, and Acumatica.
Pros and cons
Pros:
- Handles large volumes of invoices
- Provides real-time insights
- AI learns from user inputs
Cons:
- Limited customization options
- Setup complexity
Other AI Accounting Software Shortlist
Here are some additional AI accounting software options that didn’t make it onto my shortlist, but are still worth checking out:
- Zeni
For AI-driven financial management
- Trullion
For AI-powered lease accounting
- Kashoo
For simple accounting solutions
- Xero
For user-friendly interface
- QuickBooks Online
For complete financial management
- OneUp
For inventory management
- Zoho Books
For small business invoicing
- FloQast
For month-end close management
- Sage Intacct
For financial scalability
- BILL
For automating bill payments
AI Accounting Software Selection Criteria
When putting together this list of the best AI accounting software, I focused on what really matters—things like cutting down on repetitive tasks, catching errors early, and making life easier for busy finance teams. I also used a simple, consistent framework to make sure each tool was evaluated fairly and with real-world needs in mind.
Core Functionality (25% of total weighting score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Automating data entry
- Generating financial reports
- Tracking expenses and invoices
- Supporting tax calculations
- Reconciling bank accounts
Additional Standout Features (25% of total weighting score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-driven financial forecasting
- Automatic audit trail generation
- Customizable financial dashboards
- Integration with payroll systems
- Compliance with industry-specific standards
Usability (10% of total weighting score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface for non-experts
- Quick navigation between features
- Easy setup of automated workflows
- Availability of mobile or cloud access
- Flexibility in report customization
Onboarding (10% of total weighting score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of interactive product tours
- Access to training webinars and videos
- Step-by-step setup templates
- Responsive chatbots for troubleshooting
- Smooth migration of financial data
Customer Support (10% of total weighting score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 live chat or phone support
- Access to a dedicated account manager
- Availability of a comprehensive knowledge base
- Fast response times to inquiries
- Availability of support in multiple languages
Value For Money (10% of total weighting score)
To evaluate the value for money of each platform, I considered the following:
- Pricing transparency with no hidden fees
- Flexibility in payment plans
- Discounts for annual subscriptions
- Value of features provided for the price
- Scalability for businesses of different sizes
Customer Reviews (10% of total weighting score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Positive feedback on ease of use
- Reports of reliable customer service
- Comments on speed of software updates
- Complaints about unexpected downtime
- General satisfaction with performance over time
How To Choose AI Accounting Software
It’s easy to get lost in endless features and confusing pricing plans. To make things a little easier while you figure out what works best for your team, here’s a simple checklist to help you stay on track:
| Factor | What to Consider |
| Scalability | Will the software grow with your business and its evolving accounting needs? |
| Integrations | Does it integrate smoothly with your existing systems and tools (i.e. ERP systems and CRMs)? |
| Customizability | Can you tailor the software to meet your team’s specific accounting workflows? |
| Ease of Use | How quickly can your team adopt and effectively use the software? |
| Budget | Does the software fit within your financial constraints without sacrificing key features? |
| Security Safeguards | Are there strong measures in place to protect your financial data? |
Trends In AI Accounting Software
While digging into the latest from AI accounting software vendors, I went through tons of product updates, press releases, and release notes. There’s a lot happening in this space, but a few trends really stood out to me. Here’s what I’m keeping an eye on:
- Predictive Analytics for Financial Forecasting: Many vendors are adding AI tools that use historical data to forecast future financial trends, helping businesses make better decisions about budgeting, spending, and resource allocation.
- Compliance Monitoring: With increasing regulations, AI accounting tools are being equipped with features that automatically monitor compliance with tax laws and financial regulations, reducing the risk of human error and penalties.
- Real-Time Anomaly Detection: AI is now being used to flag unusual transactions in real-time, helping businesses detect potential fraud or errors faster. This trend is especially useful in high-volume transaction environments.
- Self-Learning Algorithms: Some AI accounting platforms are incorporating machine learning algorithms that improve their accuracy over time by learning from user behavior, making transaction categorization and other tasks more precise and efficient.
- Natural Language Processing for Reporting: Vendors are starting to integrate AI that can generate easy-to-understand financial reports using natural language processing, making financial data more accessible to non-experts in businesses.
What Is AI Accounting Software?
AI accounting software is a type of AI technology that automates and enhances financial management tasks using artificial intelligence. Accountants, finance teams, and business owners typically use these tools to save time on manual processes, reduce errors, and gain deeper insights into their financial data.
Automated data entry, real-time anomaly detection, and predictive analytics help with tasks like transaction categorization, fraud detection, and financial forecasting. Overall, these accounting automation tools offer businesses more accuracy and efficiency in managing their finances.
Features Of AI Accounting Software
When you're looking into AI accounting software, it helps to know what really matters. Here are a few key features to keep an eye on that can make a big difference in your day-to-day.
- Automated Data Entry: Automatically records transactions to save time and reduce manual errors.
- Predictive Analytics: Provides insights into future financial trends to help with budgeting and planning.
- Anomaly Detection: Flags unusual transactions in real-time, helping prevent fraud and catch errors early.
- Compliance Monitoring: Ensures that your financial operations adhere to relevant tax and financial regulations.
- Customizable Reporting: Allows users to create tailored financial reports that meet their specific business needs.
- Machine Learning Algorithms: Continuously improves accuracy by learning from user inputs and transaction patterns.
- Real-Time Dashboard: Offers a comprehensive view of financial health with up-to-date data and visualizations.
- Natural Language Processing: Generates easy-to-read financial reports, making data more accessible to non-experts.
- Expense Tracking: Automatically categorizes and tracks expenses, ensuring accurate financial records.
- Audit Trail: Keeps a record of all financial activities for easier auditing and compliance verification.
Benefits Of AI Accounting Software
Bringing AI into your accounting toolkit can make a big difference—for you, your team, and the way you work. Here are a few perks you can look forward to once you make the switch:
- Increased Accuracy: Automates data entry and calculations, reducing the risk of human errors in your financial records.
- Time Savings: Automates repetitive tasks like transaction categorization, accounts payable processes, and expense tracking, freeing up time for more strategic work.
- Improved Compliance: Monitors regulatory changes and ensures your financial processes stay aligned with legal requirements.
- Better Decision-Making: Provides real-time insights and predictive analytics to help you make informed financial decisions.
- Fraud Prevention: Detects anomalies in transactions early, allowing for quicker identification of potential fraud or errors.
- Scalability: Adapts to growing businesses by managing larger volumes of data without extra manual input.
- Enhanced Reporting: Generates customized financial reports quickly, helping you understand your business's financial health at a glance.
Costs And Pricing Of AI Accounting Software
Picking the right AI accounting software means looking past the features and digging into the pricing, too. Plans can vary a lot depending on what you need—team size, advanced tools, or extra add-ons can all change the cost. To make it easier, I’ve put together a quick table that breaks down the most common pricing models, average costs, and what you usually get with each plan.
Plan Comparison Table for AI Accounting Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, simple expense tracking, and limited reporting. |
| Personal Plan | $5-$25/user/month | Automated invoicing, basic financial reports, bank reconciliation, and receipt capture. |
| Business Plan | $25-$75/user/month | Advanced financial reporting, automated workflows, multi-currency support, and audit trails. |
| Enterprise Plan | $75+/user/month | Custom reporting, real-time analytics, AI-driven forecasting, and dedicated account support. |
AI Accounting Software FAQs
Here are some answers to common questions about AI accounting software:
How does AI improve fraud detection in accounting?
AI uses advanced algorithms to monitor transactions and financial data for unusual patterns. By detecting anomalies or inconsistencies in real time, AI helps identify potential fraud faster than traditional methods, allowing your team to act quickly and reduce financial risk.
Can AI accounting software handle multiple currencies?
Yes, many AI accounting platforms support multi-currency transactions. This feature is particularly useful for businesses operating globally, as it automates currency conversion, tracks exchange rates, and simplifies international financial reporting.
What’s the role of AI in financial forecasting?
AI analyzes historical financial data, market trends, and economic indicators to generate accurate financial forecasts. This helps your business plan budgets, predict cash flow, and make informed decisions about resource allocation based on data-driven insights.
How secure is AI accounting software?
Most AI accounting systems include strong security measures like encryption, multi-factor authentication, and compliance with industry standards such as SOC 2. These safeguards help protect sensitive financial data from breaches or unauthorized access.
Can AI accounting software adapt to different industries?
Yes, AI accounting tools are highly customizable and can be tailored to meet the specific needs of various industries. Whether you’re in retail, healthcare, or manufacturing, the software can adapt workflows, reporting, and compliance tracking to match your sector.
How does AI help with audit preparation?
AI simplifies audit preparation by maintaining detailed audit trails and automating the categorization and documentation of financial transactions. This not only ensures compliance but also helps your team quickly generate accurate reports for auditors.
What’s Next?
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