18 Best Expense Tracking Software To Identify Spending Patterns In 2024

Rippling is a workforce management platform that integrates HR, IT, and finance functions into one system.

Why I picked Rippling: Rippling provides a comprehensive solution for expense tracking within its broader workforce management platform. The expense tracking software features corporate cards, expense management, and bill pay, enabling businesses to control and report on their spending in one centralized location.

Rippling Standout Features and Integrations

Features include tools for automatic receipt matching, employee reimbursement, and real-time reporting, which help businesses manage their expenses efficiently. 

I also like that the platform includes tools for payroll, benefits management, time and attendance tracking, performance management, and employee surveys, as well as solutions for app and device management.

Integrations include GitHub, Google Workspace, Greenhouse, Jira, and Zendesk.

Klippa Expense Management is a cloud-based solution designed to simplify how you handle business expenses. By automating the submission and approval processes, it reduces the time you spend on administrative tasks. 

Why I picked Klippa Expense Management: I like its advanced OCR technology that allows you to capture and process receipts and invoices by simply taking a photo with your mobile device. The system extracts relevant data automatically, reducing errors and saving you time. Another valuable aspect is the customizable approval workflows. You can set up multi-level approval processes that align with your company's policies. This ensures that expenses are reviewed and approved by the right people, maintaining control and compliance.

Klippa Expense Management Standout Features and Integrations:

Features include automatic currency conversion, which handles expenses in different currencies by applying daily exchange rates or allowing you to set custom rates. The mileage tracking feature integrates with Google Maps, enabling you to accurately calculate and claim travel expenses. Additionally, the system offers fraud detection by identifying duplicate claims, helping you maintain financial integrity.

Integrations include AFAS Software, SAP, Exact Online, Odoo, Twinfield, Oracle Netsuite, Xero, Okta, QuickBooks, and Microsoft Entra ID.

Airbase is a spend management platform that gives you high-level insight into how much your company is expensing and on what.

Why I picked Airbase: I like that it has features that allow you to proactively manage your expenses and spending. Instead of finding out about surprise expenses after they’ve occurred, you’ve got spend controls and rule-based expense policies to prevent them in the first place.

Airbase Standout Features and Integrations:

Features include spending limits and budgets, which you can set for different departments or teams. I think this would be a great tool to hold people accountable, as well as proactively give managers a better understanding of how much money they have to work with. I think Airbase’s mobile app makes it easy to capture receipts. It also provides a detailed audit trail for every expense.

Integrations include NetSuite, QuickBooks, Xero, Jira, Ironclad, and Slack.

Navan (formerly called TripActions) is a software that helps companies manage corporate cards, manage travel expenses, and track other operating costs.

Why I picked Navan: I think Navan stands out as the best solution for tracking travel expenses. I was impressed by its group travel features and user-friendly interface.

Navan Standout Features and Integrations:

Features include simplified online booking. I like how you can make employee flight and hotel reservations within the software. The group travel options allow you to book travel arrangements for up to 50 employees at a time.

I was impressed by Navan’s automated expense management. It automatically categorizes and reconciles transaction details whenever a company card is used in person or online.

Integrations include Slack, QuickBooks, NetSuite, Okta, Expensify, and Sage Intacct.

Zoho Expense is a standalone travel and expense management software created by the same company as the popular Zoho Books accounting software.

Why I picked Zoho Expense: Zoho Expense gives you access to a huge library of 3rd party integrations and ad-ons that can be used in tandem with their software.

Zoho Expense Standout Features and Integrations:

Features include Zoho Expense’s ability to scan receipts and import them in bulk. I like that your receipts are digitally stored within the software as well, so you don’t have to worry about losing paper copies.

Zoho Expense also has some of the best mileage tracking tools I came across. Employees have the option to enter their mileage via Android, iPhone, or Apple Watch.

For companies already using Zoho Books for accounting, I think Zoho Expense seems like it might be a good fit.

Integrations include QuickBooks, Xero, GetThere, Lyft, Uber, HSBC, Slack, Dropbox, Office 365, and a few more.

Despite its name, TravelPerk doesn’t just handle travel expenses. It offers a variety of expense management tools and features.

Why I picked TravelPerk: If you want expense tracking software with lots of features, I think TravelPerk is an option worth considering. I like that you get unlimited users, as other per-software user costs can really start to add up.

TravelPerk Standout Features and Integrations:

Features include one interface for your travel booking, expense tracking, and reimbursement. I personally like having access to everything in one centralized place. TravelPerk allows you to book within the app, capture and manage your expenses while booking flights, accommodations, and transportation.

Integrations include Slack, Divvy, Rydoo, WeWork, Ramp, Expensify, Fyle, Zoom, and a few others.

Fyle is an expense-tracking software with machine learning and AI.

Why I picked Fyle: It seems to me like Fyle is the expense tracking software that’s the most up-to-date when it comes to the latest technology

Fyle Standout Features and Integrations:

Features include flexible expense reporting. I love that Fyle works inside of everyday apps like Slack, Gmail, Outlook. Employees can submit their receipts in whatever way they prefer, and Fyle will extract and code the data. You can reimburse employees using ACH payments within the software, and they can track the payment status themselves.

I also like that Fyle integrates with most credit card companies and popular accounting software to help automate account reconciliations.

Integrations include Office 365, Slack, Xero, QuickBooks, NetSuite, Microsoft Teams, and TravelPerk.

Divvy is a free expense tracking software.

Why I picked Divvy: Divvy is totally free to use. They don’t offer any paid plans. So how does Divvy make any money? They get a cut of the merchant fee that would normally go to Visa or the issuing bank whenever you use their credit card.

Divvy Standout Features and Integrations:

Features include a totally free expense tracking software, a corporate card, that even offers rewards. I like the idea of being able to manage all of the company’s cards and expenses in one place. Divvy’s software allows you to create budgets and control spending. I think the Divvy dashboard makes it easy to see all expense transactions in real time.

Integrations include QuickBooks, NetSuite, Sage Intacct, and Slack.

Coupa is a cloud-based business spend management platform that helps with procurement, invoicing, and expense management processes. It offers a range of features designed to simplify and automate various aspects of business spending, like automated approval workflows, compliance tracking, and receipt management.

Why I picked Coupa: I think Coupa is uniquely strong in its supplier integration capabilities. If you’re looking to collaborate with your suppliers, then you might want to check out Coupa.

Coupa Standout Features and Integrations:

Features include electronic invoicing, supplier portals, and automated reconciliation features. Advanced optical character recognition (OCR) technology automatically imports data from receipts and summarizes it into an expense report.

I was impressed by the way Coupa’s AI features can automatically assign a risk score to each expense report to help reduce fraud.

You can reimburse employees for expenses directly from within Coupa, instead of having to include reimbursement on the next payroll cycle, which I think employees would appreciate.

Integrations include SAP, Oracle, and NetSuite.

LicenceOne is a SaaS management platform designed to help companies manage their software subscriptions and optimize their spending. It provides features for app discovery, cost optimization, spend management, and user offboarding, with a strong emphasis on security measures to protect user data.

Why I picked LicenceOne: I chose LicenceOne because it provides a comprehensive suite of features tailored for cost optimization, spend management, and app usage tracking. These capabilities are crucial for companies looking to manage their expenses effectively. Moreover, the platform offers human support and prioritizes security, which are essential aspects for any financial tool.

LicenceOne Standout Features and Integrations:

Features include app discovery to automatically detect and update all online applications used within a company, cost optimization by identifying unused or underutilized licenses, and spend management to track spending by team and history with alerts. Additional features include managing renewals to avoid unexpected charges, tracking app usage to understand active use, and user offboarding to manage access and optimize licenses when employees leave the company.

Integrations include PayPal, Slack, Google Workspace, and Xero.