15 Best CapEx Software Reviewed in 2025
Best CapEx Software Shortlist
Here’s my shortlist of the best CapEx software:
Our one-on-one guidance will help you find the perfect fit.
Trying to manage capital planning with the wrong CapEx software can create more problems than it solves—cue poor visibility, incomplete audit trails, and delayed decision-making due to unreliable data.
When your software can’t support complex planning initiatives, you and your business suffer. As a financial controller, I’ve seen how fragile and inefficient capital expenditure management becomes without the right tools. I know the downstream impact this has on reporting, forecasting, and executive trust in the numbers.
That’s why I personally reviewed and tested a set of CapEx software solutions, looking at them from the perspective of financial operations, compliance, and long-term planning. The tools I’ve highlighted here will help you avoid the usual pitfalls and give you a much stronger foundation for managing capital with confidence.
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Best CapEx Software Summary
This comparison chart summarizes pricing details for my top CapEx software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for financial planning | Free demo available | Pricing upon request | Website | |
| 2 | Best for scalability | Free demo available | Pricing upon request | Website | |
| 3 | Best for global governance | Free demo available | Pricing upon request | Website | |
| 4 | Best for real-time collaboration | Free demo available | Pricing upon request | Website | |
| 5 | Best for SAP users | 30-day free trial | From $0.75/unit/month (600 units and 3-month contract minimum) | Website | |
| 6 | Best for customizable tracking | Free plan available | From $83/year | Website | |
| 7 | Best for data visualization | Free demo available | Pricing upon request | Website | |
| 8 | Best for budgeting needs | Free demo available | Pricing upon request | Website | |
| 9 | Best for construction industry | Free demo available | Pricing upon request | Website | |
| 10 | Best for project tracking | Free demo available | From $6,750/year | Website |
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LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website -
Vena
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5
Best CapEx Software Reviews
Below are my detailed summaries of the best CapEx software that made it onto my shortlist. My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Anaplan is a cloud-based planning software used by finance teams and enterprises for financial planning and budgeting. It supports scenario modeling, forecasting, and data-driven decision-making, offering flexibility and real-time insights.
Why I picked Anaplan: Anaplan allows finance teams to model complex capital projects across multiple scenarios, time horizons, and business units from one platform. Unlike traditional tools that isolate CapEx planning from broader financial forecasting, Anaplan integrates capital expenditures directly into P&L, balance sheet, and cash flow planning, giving you full visibility into the long-term financial impact of every investment.
Standout features & integrations:
Features include scenario modeling to explore different financial outcomes, collaborative forecasting for team input, and real-time data updates to maintain accuracy in planning.
Integrations include Salesforce, Workday, Microsoft Dynamics, Oracle, SAP, Tableau, Power BI, Google Workspace, and Slack.
Pros and cons
Pros:
- Supports complex financial analyses
- Collaborative forecasting tools
- Customizable to fit business needs
Cons:
- Requires training for effective use
- Initial setup can be complex
Jedox is a business performance management software designed for enterprises seeking scalable financial planning and analysis solutions. It supports budgeting, forecasting, and reporting, providing users with flexible and scalable options to meet their growing needs.
Why I picked Jedox: Jedox is ideal for scalability, with features that cater to expanding businesses. Whether you're managing a handful of projects or hundreds across multiple entities, Jedox adapts to complex organizational structures without breaking reporting workflows or slowing down data consolidation. Plus, its Excel-like interface makes adoption easy for finance teams, while its strong workflow automation and role-based access controls ensure consistency and compliance as your capital planning process scales.
Standout features & integrations:
Features include advanced data modeling for complex scenarios, customizable dashboards to track key metrics, and efficient data consolidation for accurate insights.
Integrations include Salesforce, SAP, Microsoft Dynamics, Oracle, QuickBooks, Google Workspace, Power BI, Tableau, and IBM Cognos.
Pros and cons
Pros:
- Flexible planning models
- Efficient data handling
- Comprehensive reporting tools
Cons:
- Limited out-of-the-box templates
- Potential performance issues
Finario is a capital planning and management platform designed for global enterprises. It focuses on strategic planning, investment analysis, and financial reporting, providing value through centralized data and insights.
Why I picked Finario: Finario centralizes every aspect of capital expenditure management into one platform, giving finance teams consistent oversight across regions, currencies, and business units. It supports standardized approval workflows, enforces global policy compliance, and offers real-time visibility into project status and spend—all while accommodating local requirements like tax rules or asset classifications.
Standout features & integrations:
Features include scenario analysis for evaluating potential outcomes, real-time project tracking to monitor progress, and detailed financial reporting to support strategic decisions.
Integrations include SAP, Oracle, Microsoft Dynamics, JD Edwards, Infor, Workday, IBM Cognos, Hyperion, and QuickBooks.
Pros and cons
Pros:
- Multi-currency support
- Scenario analysis capability
- Detailed financial reporting
Cons:
- Complex setup process
- High learning curve for new users
ProQsmart is a capital expenditure management tool designed for teams needing real-time collaboration. It supports project management, budgeting, and communication, helping businesses stay aligned and efficient.
Why I picked ProQsmart: ProQsmart centralizes every part of the capex process—from request to approval—into a single, cloud-based platform where finance, operations, and leadership can review, comment, and approve in real time. It also offers live workflow tracking, in-app chat, and automated notifications to keep stakeholders aligned and responsive, especially during crunch times like quarterly close or budget re-forecasting.
Standout features & integrations:
Features include shared dashboards for team visibility, live updates to keep everyone informed, and customizable workflows to fit your processes.
Integrations include SAP, Oracle, Microsoft Dynamics, QuickBooks, Salesforce, JD Edwards, Workday, IBM Cognos, and Hyperion.
Pros and cons
Pros:
- Real-time team collaboration
- Live updates on projects
- Customizable workflows
Cons:
- May need IT support for setup
- Dependency on internet connectivity
SAP S/4HANA is an enterprise resource planning software designed for large businesses, particularly those already using SAP solutions. It supports financial management, asset management, and procurement, providing integrated solutions for business processes.
Why I picked SAP S/4HANA: SAP S/4 HANA fully integrates with your existing finance, procurement, and asset modules—eliminating the need for manual reconciliation or third-party connectors. It allows you to manage capex requests, approvals, budgeting, and asset capitalization all within one system, with real-time visibility across project statuses and spending. For SAP users, it offers a unified, audit-ready solution that keeps capital planning tightly aligned with overall financial operations.
Standout features & integrations:
Features include real-time analytics for informed decisions, in-memory database technology for fast data processing, and detailed asset management to track resources efficiently.
Integrations include SAP Ariba, SAP SuccessFactors, SAP Concur, SAP BusinessObjects, SAP Analytics Cloud, Microsoft Azure, Amazon Web Services, Google Cloud Platform, IBM Cloud, and Salesforce.
Pros and cons
Pros:
- Real-time data analytics
- Comprehensive asset management
- Supports large enterprises
Cons:
- Limited flexibility
- Limited use outside of SAP
Microsoft Excel is a versatile spreadsheet tool widely used by small teams for data management and analysis. It performs key business functions like budgeting, forecasting, and financial reporting.
Why I picked Microsoft Excel: Microsoft Excel gives you complete flexibility to build models, templates, and trackers that align precisely with your organization’s structure and approval flows. You can quickly adapt to changing scenarios—like mid-year budget shifts or project reforecasting—without waiting on IT or vendor support. And for finance teams comfortable with modeling, Excel’s transparency and control make it ideal for tracking spend, calculating ROI, and reconciling actuals against plan in a format that’s both powerful and familiar.
Standout features & integrations:
Features include pivot tables for data analysis, conditional formatting to highlight important data, and data validation to ensure accuracy in your spreadsheets.
Integrations include Microsoft Teams, SharePoint, Power BI, Dynamics 365, OneDrive, Outlook, Azure, Access, SQL Server, and Salesforce.
Pros and cons
Pros:
- Highly customizable templates
- Wide range of formulas
- Supports large datasets
Cons:
- Limited collaboration features
- No automation for repetitive tasks
CapExinsights is a capital expenditure management tool focused on data visualization for decision-makers and finance teams. It helps with budget tracking, project planning, and performance analysis, offering clear insights into financial health.
Why I picked CapExinsights: CapExinsights turns complex capital expenditure data into clear, actionable dashboards that financial professionals can actually use. Instead of sifting through static reports or exporting raw data into spreadsheets, you get real-time visual breakdowns of budget vs. actuals, project timelines, approval status, and forecast spend, all in one place.
Standout features & integrations:
Features include dynamic dashboards for quick insights, customizable reporting tools to tailor data views, and visual alerts for timely notifications on budget and project status.
Integrations include SAP, Oracle, Microsoft Dynamics, QuickBooks, Salesforce, JD Edwards, Workday, IBM Cognos, and Hyperion.
Pros and cons
Pros:
- Intuitive data visualization tools
- Customizable reporting options
- May require customization
Cons:
- Visual alerts for quick actions
- Learning curve for new users
Kepion is a performance management software tailored for finance teams focusing on budgeting and planning. It supports financial modeling, forecasting, and budget consolidation, providing users with accurate insights for decision-making.
Why I picked Kepion: Kepion combines powerful planning capabilities with a flexible, Excel-like interface that financial teams already know how to use. It allows you to build detailed capital expenditure models, link them directly to operating budgets, and run real-time what-if scenarios—all without relying on IT. You can also set up workflows for multi-level approvals, enforce spending rules, and track actuals against plans in one centralized platform.
Standout features & integrations:
Features include financial modeling for precise planning, budget consolidation to align departmental budgets, and a user-friendly interface for easy navigation and reporting.
Integrations include Microsoft Dynamics, SAP, Oracle, Salesforce, QuickBooks, Workday, Power BI, Tableau, and IBM Cognos.
Pros and cons
Pros:
- Precise financial modeling
- Easy budget consolidation
- Supports detailed forecasting
Cons:
- May need IT support
- Training required for effective use
CapEx360 is a capital expenditure management tool tailored for the construction industry. It enhances budgeting, forecasting, and project lifecycle management, providing greater visibility and accountability.
Why I picked CapEx360: CapEx360 is purpose-built to handle the complexity of project-based budgeting, multi-phase approvals, and contractor workflows. Unlike generic CapEx tools, it supports detailed spend tracking across timelines, integrates easily with construction management systems, and offers real-time visibility into project performance versus budget. For construction environments where delays and cost overruns can derail strategic planning, CapEx360 provides the structure and oversight needed to keep capital projects aligned with financial goals.
Standout features & integrations:
Features include tracking and auditing of CapEx requests, workflow automation for quicker approvals, and tools for post-investment analysis.
Integrations include Microsoft SharePoint, Azure, EnterpriseOne, and SAP HANA S/4.
Pros and cons
Pros:
- Enhanced project visibility
- Customizable reporting options
- Post-investment project reviews
Cons:
- Requires training for new users
- May require IT support for installation
CapExplan is a capital expenditure management software designed for various industries, including construction and healthcare. It focuses on budget planning, project tracking, and compliance with company policies, providing users with valuable insights and control.
Why I picked CapExplan: CapExplan gives financial professionals real-time visibility into every stage of a capital project—from request to closeout—within a single, centralized dashboard. It allows you to link each project to specific budgets, track actuals against forecasts, and flag variances early, so there are no surprises at month-end. You can also monitor approval status, funding sources, and timeline changes in one place, reducing the need for back-and-forth emails or multiple systems.
Standout features & integrations:
Features include standardized request submissions to streamline processes, asset management for better resource allocation, and compliance tools to ensure adherence to company policies.
Integrations include Oracle, SAP, and Microsoft Dynamics.
Pros and cons
Pros:
- Customizable features for diverse industries
- Cloud-based scalability
- Supports multiple languages and currencies
Cons:
- Initial setup can be complex
- Dependent on internet connectivity
Other CapEx Software
Here are some additional CapEx software options that didn’t make it onto my shortlist, but are still worth checking out:
- HxGN EAM
For compliance needs
- IBM Maximo
For asset management
- Nutrient
For API integration
- Vena
For Excel users
- Zoho Books
For small businesses
CapEx Software Selection Criteria
When selecting the best CapEx software to include in this list, I considered common buyer needs and pain points like budget management and project tracking. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Budget planning
- Project tracking
- Financial reporting
- Capital request management
- Compliance monitoring
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Real-time collaboration
- Advanced data visualization
- Scenario analysis
- Multi-currency support
- Customizable workflows
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface design
- Ease of navigation
- Minimal learning curve
- Accessibility across devices
- Speed of data processing
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Pre-built templates
- Supportive chatbots
- Access to webinars
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 availability
- Multiple support channels
- Response time
- Quality of assistance
- Availability of a knowledge base
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Features included in base package
- Flexibility of pricing plans
- Transparency of costs
- Return on investment
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- User satisfaction with features
- Feedback on reliability
- Comments on ease of use
- Insights into customer service
- Overall recommendation rate
How to Choose CapEx Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the software can grow with your business. Look for solutions that handle increasing data and users without losing performance. |
| Integrations | Check if the tool connects with your existing systems like ERP, CRM, and accounting software, ensuring smooth data flow across platforms. |
| Customizability | Look for software that allows you to tailor workflows, dashboards, and reports to fit your team's specific processes and needs. |
| Ease of Use | Choose software with an intuitive interface that minimizes the learning curve, allowing your team to get up and running quickly. |
| Budget | Consider the total cost, including setup fees, subscription rates, and any additional charges for upgrades or support, to ensure it fits your budget. |
| Security Safeguards | Verify that the software includes robust security measures like encryption and access controls to protect sensitive financial data. |
| Support | Evaluate the quality and availability of customer support, including response times and the helpfulness of service representatives. |
| Reporting Capabilities | Look for tools with strong reporting features that provide clear insights into your capital expenditures and support decision-making. |
Trends in CapEx Software
In my research, I sourced countless product updates, press releases, and release logs from different CapEx software vendors. Here are some of the emerging trends I’m keeping an eye on:
- Real-Time Data Analytics: Businesses now demand immediate insights to make fast, informed decisions. Tools that provide real-time analytics are becoming crucial, allowing users to track budgets and project progress instantly.
- AI-Driven Insights: Artificial intelligence is being used to predict future trends and optimize capital planning. By analyzing historical data, AI tools can suggest more efficient allocation of resources, helping businesses cut costs and boost efficiency.
- Enhanced Collaboration Tools: As remote work becomes more common, software with advanced collaboration features is in demand. Tools that offer shared dashboards and communication features help teams work together effectively, regardless of location.
- Sustainability Tracking: Companies are increasingly focused on sustainability, and CapEx software is evolving to track environmental impact. This includes monitoring energy consumption and carbon emissions to help businesses meet their sustainability goals.
- Customizable Dashboards: Users want dashboards that can be tailored to their specific needs, displaying relevant data at a glance. This trend allows users to focus on the metrics that matter most to their business, enhancing productivity and decision-making.
What Is CapEx Software?
CapEx software is designed to help businesses plan, manage, and track their capital expenditures. Financial analysts, project managers, and CFOs typically use these tools to ensure efficient budget allocation and project execution.
These types of solutions often include key features, such as real-time data analytics, AI-driven insights, and customizable dashboards to help with informed decision-making, collaboration, and sustainability tracking. Overall, CapEx software provides businesses with better control over their capital investments and improves financial outcomes.
Features of CapEx Software
When selecting CapEx software, keep an eye out for the following key features:
- Budget Planning: Allows users to allocate funds effectively and track spending against budgets, ensuring projects stay on track financially. This can also be helpful for zero-based budgeting strategies.
- Project Tracking: Provides tools to monitor project progress and timelines, helping teams meet deadlines and manage resources efficiently.
- Real-Time Data Analytics: Offers immediate insights into financial data, enabling quick decision-making and responsive adjustments to plans.
- AI-Driven Insights: Uses artificial intelligence to predict trends and optimize resource allocation, improving efficiency and cost management.
- Customizable Dashboards: Lets users tailor their interface to display the most relevant data, enhancing focus and productivity.
- Collaboration Tools: Facilitates teamwork with shared dashboards and communication features, supporting remote and in-office collaboration.
- Sustainability Tracking: Monitors environmental impact, helping businesses align with sustainability goals and regulations.
- Scenario Analysis: Enables users to explore different financial outcomes and make informed strategic decisions based on potential scenarios.
- Compliance Monitoring: Ensures adherence to industry regulations and internal policies, reducing the risk of non-compliance penalties.
Benefits of CapEx Software
Implementing CapEx software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved Budget Management: Helps allocate and track funds effectively, reducing overspending and ensuring financial control.
- Enhanced Decision-Making: Real-time analytics and AI-driven insights provide the information needed to make informed choices quickly.
- Increased Collaboration: Shared dashboards and communication tools support teamwork, whether remote or in-office, enhancing productivity.
- Better Project Execution: Project tracking keeps teams on schedule and within budget, improving the success rate of capital projects.
- Sustainability Compliance: Tracks environmental impact to support alignment with sustainability goals and regulatory requirements.
- Risk Reduction: Compliance monitoring ensures adherence to regulations, minimizing the risk of costly penalties.
- Scalability: Adapts to growing business needs, allowing you to manage more extensive data and user demands without compromising performance.
Costs and Pricing of CapEx Software
Selecting CapEx software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in CapEx software solutions:
Plan Comparison Table for CapEx Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic budgeting, limited project tracking, and minimal reporting. |
| Personal Plan | $10-$30/user/month | Budget planning, project tracking, basic analytics, and standard support. |
| Business Plan | $30-$60/user/month | Advanced analytics, collaboration tools, compliance monitoring, and custom reports. |
| Enterprise Plan | $60-$100/user/month | Real-time data analytics, AI-driven insights, full customization, and priority support. |
CapEx Software FAQs
Here are some answers to common questions about CapEx software:
Is software as a service CapEx or OpEx?
Software as a Service (SaaS) is typically considered OpEx because you pay for it as a subscription service. You don't own the software, so it doesn't sit on your company's balance sheet as an asset. Instead, the subscription fees are recorded as operating expenses.
What are CapEx requirements?
CapEx requirements refer to the criteria that expenditures must meet to be capitalized on a company's balance sheet. This includes purchases like property, equipment, or software that provide long-term value. Your team must assess whether the expenditure will extend the useful life or enhance the value of an asset.
Does CapEx affect operating income?
CapEx doesn't directly affect operating income because it is not expensed immediately. Instead, the cost is spread out over the asset's useful life through depreciation. This means the initial cash outflow appears in the cash flow statement, while depreciation impacts the income statement over time.
How do I optimize my capital budget?
To optimize your capital budget, prioritize projects based on strategic goals and expected returns. Use CapEx software to track expenditures and analyze data for better decision-making. This helps you allocate resources efficiently and adjust plans as needed to maximize value.
How do I evaluate and rank alternative project proposals?
Evaluate and rank project proposals by assessing their potential return on investment, alignment with strategic goals, and risk factors. CapEx software can provide you with detailed analytics and scenario modeling to compare different options and make informed decisions.
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