18 Best Free Invoicing Software Reviewed In 2024
Best Free Invoicing Software Shortlist
Here's my pick of the 10 best software from the 18 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Free invoicing software is a valuable asset for any company. With the right software, teams can improve financial management and save time on billing tasks. But finding the right free invoicing software can be a challenge, especially with a tight budget.
Using my experience in tech finance, I tested and compared several of the top free invoicing software available. From there, I compiled my results into detailed reviews to help you find the best software for your needs.
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Best Free Invoicing Software Summary
This comparison chart summarizes pricing details for my top recruiting software selections that also offer free plans to help you find the best software for your budget and business needs.
| Tools | Price | |
|---|---|---|
| Square | From $29/month + processing fees | Website |
| Zoho Books | From $15/month (billed annually) | Website |
| Invoice Ninja | From $120/year | Website |
| Zoho Invoice | From $9/month (billed annually) | Website |
| Invoicely | From $7.99/month (billed annually) | Website |
| Hiveage | From $16/month (billed annually) | Website |
| Wave Accounting | From $170/year (billed annually) | Website |
| Hopscotch | From $36/month (billed annually) | Website |
| Stripe Invoicing | Pricing upon request | Website |
| Harvest | From $10.80/user/month (billed annually) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Free Invoicing Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Will this software grow with your business? |
| Integrations | Does it connect with your existing tools? |
| Customizability | Can you tailor it to your specific needs? |
| Ease of Use | Is it straightforward for your team to use? |
| Budget | Does it fit within your financial constraints? |
| Security Safeguards | Does it comply with necessary data protections? |
| Support | What kind of customer support is available? |
| Mobile Access | Can you access it on mobile devices? |
Best Free Invoicing Software Reviews
Below are my detailed summaries of the best free invoicing software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Square is a versatile invoicing tool designed to help businesses create, send, and track invoices, allowing users to manage payments and client communication on the go. It’s geared towards businesses that require convenient, mobile-friendly invoicing solutions.
Why I picked Square: Square is ideal for mobile invoicing due to its flexibility and ease of use on mobile devices. With the ability to send invoices right from your phone, Square makes managing payments on the go simple. The real-time payment tracking and reporting features keep you updated. Additionally, the option to accept various payment types provides convenience for your clients.
Standout features & integrations:
Features include customizable invoices that let you add your business logo and colors. You can set up recurring payments to automatically bill clients. The dashboard offers detailed insights into your financial data.
Integrations include QuickBooks, Xero, WooCommerce, BigCommerce, Wix, Zoho Books, Adobe Commerce, Zapier, Shopify, and GoDaddy.
Pros and cons
Pros:
- Recurring payment options
- Real-time payment tracking
- Flexible mobile invoicing
Cons:
- Requires internet connection
- Transaction fees apply
Zoho Books is an accounting software solution that helps businesses manage their finances, invoicing, and compliance tasks in one platform. It’s designed for users who need integrated financial management along with their invoicing capabilities.
Why I picked Zoho Books: It's ideal for teams that need deep accounting features alongside invoicing. Zoho Books integrates invoicing with a full suite of accounting tools, making financial management more cohesive. The platform offers features such as automatic bank feeds and project tracking. You can also manage your inventory and generate detailed financial reports.
Standout features & integrations:
Features include the ability to automate recurring invoices, which saves time and effort. The platform offers multi-currency support, perfect for businesses dealing with international clients. Additionally, Zoho Books provides comprehensive tax management tools to keep your business compliant.
Integrations include Zoho CRM, Zoho Inventory, PayPal, Stripe, Slack, Office 365, G Suite, Shopify, Mailchimp, and Square.
Pros and cons
Pros:
- Automatic bank feeds and detailed financial reporting
- Inventory management features
- Detailed tax management tools
Cons:
- Initial setup can be time-consuming
- Can be complex for beginners
Invoice Ninja is a flexible invoicing tool tailored to help businesses create and manage invoices, track expenses, and handle payments with ease. It’s designed for businesses needing a highly adaptable platform to meet their invoicing and financial tracking needs.
Why I picked Invoice Ninja: Invoice Ninja offers unmatched customization options, making it ideal for those who want tailored invoicing. With features like customizable invoice designs, detailed payment options, and multiple payment gateways, you can create invoices that match your brand. The flexible billing and project tracking features ensure you can manage your workflow efficiently. You can also automate recurring invoices to save time.
Standout features & integrations:
Features include kanban boards for project management, which help you visualize tasks and progress. It also offers time tracking to ensure accurate billing for your services. The expense management feature lets you categorize and track expenses easily.
Integrations include PayPal, Stripe, Authorize.Net, Zapier, Slack, QuickBooks, Xero, Google Drive, Dropbox, and Trello.
Pros and cons
Pros:
- Automation for recurring invoices
- Supports multiple payment gateways
- Highly customizable invoices
Cons:
- Requires internet for full functionality
- Steep learning curve
Zoho Invoice is a versatile invoicing tool designed to simplify billing and payment tracking for businesses. It provides a user-friendly platform to generate invoices, manage expenses, and automate payment reminders.
Why I picked Zoho Invoice: It's ideally suited for small businesses that require a versatile invoicing tool. Zoho Invoice offers customizable templates, automated payment reminders, and multi-currency billing. It enables you to track expenses and manage multiple projects effortlessly. The client portal feature enhances communication with your clients.
Standout features & integrations:
Features include time tracking to help you bill accurately for your services, a client portal that allows your clients to view estimates and invoices, and multi-language support to cater to international clients.
Integrations include Zoho CRM, Zoho Books, PayPal, Stripe, Slack, Google Drive, Dropbox, Microsoft OneDrive, G Suite, and Office 365.
Pros and cons
Pros:
- Client portal access
- Automated payment reminders
- Customizable invoice templates
Cons:
- Requires internet connection
- Complex initial setup
Invoicely is an invoicing platform designed to support businesses in creating and managing invoices, tracking expenses, and receiving payments. It’s aimed at users who need a straightforward way to handle billing across various currencies.
Why I picked Invoicely: It's perfect for businesses dealing with clients in different countries. The capability to handle multiple currencies makes it a versatile choice for international transactions. Invoicely offers features like customizable invoices and detailed reporting to keep you informed. You can also automate recurring invoices, which saves you time and effort.
Standout features & integrations:
Features include time tracking that helps ensure accurate billing for your projects. It also offers expense management to keep track of your spending. The platform provides detailed financial reports that help you make informed decisions.
Integrations include PayPal, Stripe, Mollie, Authorize.Net, 2Checkout, Braintree, Payza, WePay, Razorpay, and Square.
Pros and cons
Pros:
- Customizable invoice options
- Detailed financial reporting
- Supports multiple currencies
Cons:
- Steep learning curve for new users
- Occasional performance lags
Hiveage is an invoicing platform designed for businesses looking to manage their billing and payments efficiently. It supports various billing methods, making it useful for businesses with diverse payment needs.
Why I picked Hiveage: Hiveage is particularly suited for businesses that rely on recurring billing. Hiveage allows you to set up automated billing cycles with ease. You can manage multiple clients and subscriptions without hassle. The detailed reporting features help you keep track of your finances efficiently.
Standout features & integrations:
Features include time tracking that lets you bill clients accurately for your services. The expense management system helps you categorize and monitor your spending. The platform also offers estimates and quotations, making it easy to convert them into invoices.
Integrations include PayPal, Stripe, Authorize.Net, Braintree, WePay, 2Checkout, Amazon Payments, Mollie, Razorpay, and Dwolla.
Pros and cons
Pros:
- Customizable invoice templates
- Detailed financial reports
- Effective recurring billing features
Cons:
- The initial setup can be complex
- Basic mobile features
Wave Accounting is an all-in-one financial platform designed for small businesses and freelancers, offering tools for invoicing, expense tracking, and basic accounting. It provides a straightforward way to manage billing and monitor cash flow.
Why I picked Wave Accounting: Wave Accounting is tailored to freelancers who need straightforward invoicing without the fuss. Wave offers features like automatic payment reminders, customizable invoices, and unlimited income and expense tracking. Its intuitive dashboard allows you to manage your finances efficiently. You can easily generate financial reports, making it convenient for tax time.
Standout features & integrations:
Features include customizable invoice templates that let you add your logo and colors, receipt scanning through the mobile app for easy expense tracking, and real-time cash flow insights to keep you informed of your financial health.
Integrations include PayPal, Etsy, Shoeboxed, Google Sheets, Zapier, QuickBooks, TaxJar, Shopify, Stripe, and Etsy.
Pros and cons
Pros:
- Real-time financial insights
- Unlimited expense tracking
- Customizable invoices
Cons:
- Limited integrations with payroll
- No project management tools
- Basic reporting features
Hopscotch is an invoicing tool designed to help businesses create and manage invoices effortlessly. It’s ideal for users looking for an easy-to-use solution to handle their billing tasks without a complicated setup.
Why I picked Hopscotch: Hopscotch is ideal for those who need a straightforward invoicing solution with simple features and minimal technical investment. Hopscotch offers an intuitive interface that makes it quick to start sending invoices. You can easily track payments and manage your billing activities. The platform provides basic reporting to help you keep an eye on your finances.
Standout features & integrations:
Features include customizable invoice templates that allow you to align invoices with your brand identity. The platform offers automated reminders to ensure timely payment from clients. Additionally, you can generate simple financial reports for better cash flow management.
Integrations include QuickBooks, Xero, PayPal, Stripe, Square, Google Drive, Dropbox, Slack, Gmail, and Zoho Books.
Pros and cons
Pros:
- Basic financial reporting
- Automated payment reminders
- Quick, easy and customizable invoice creation
Cons:
- Limited reporting capabilities
- Limited advanced features
Stripe Invoicing is a payment-focused invoicing tool built to help businesses create and send invoices and collect payments with ease. It’s ideal for businesses that rely on quick, secure online transactions.
Why I picked Stripe Invoicing: Stripe Invoicing is particularly effective for businesses focused on online payments. Stripe Invoicing offers quick payment processing and supports a wide range of payment methods. You can easily create and send invoices to clients across the globe. The platform's security features ensure your transactions are safe and compliant. Since payments are processed directly through the payment provider’s payment gateway, there will be less administrative bookkeeping to reconcile your invoicing and your payments.
Standout features & integrations:
Features include customizable invoices that allow you to add your brand's logo and colors. The platform provides automated reminders to help you get paid faster. You can also track payment status in real-time, which keeps you informed about your cash flow.
Integrations include Shopify, WooCommerce, Xero, QuickBooks, NetSuite, Salesforce, FreshBooks, Zoho Books, Squarespace, and BigCommerce.
Pros and cons
Pros:
- No need for third party payment processors
- Automated payment reminders
- Real-time payment tracking
Cons:
- Complex interface for beginners
- Payments are subject to Stripe’s processing fees
Harvest is a time-tracking and invoicing tool designed to help businesses monitor hours worked and convert that data into invoices. It’s especially useful for teams that bill clients based on tracked time and need an efficient way to manage this process.
Why I picked Harvest: It's particularly useful for teams who need precise time tracking linked to invoicing. Harvest provides features like timesheets and project tracking that ensure accurate billing. The reporting tools offer insights into how your team spends time. Additionally, you can set budgets for projects to keep spending in check.
Standout features & integrations:
Features include the ability to generate detailed reports that help you analyze project performance. The expense tracking feature lets you capture project-related expenses with ease. With the mobile app, you can track time and expenses on the go.
Integrations include Asana, Trello, Slack, QuickBooks, Xero, Zapier, Basecamp, GitHub, Jira, and Stripe.
Pros and cons
Pros:
- Easy expense capture
- Mobile app for tracking
- Budgeting feature for projects
Cons:
- Basic invoicing templates
- Limited customization options
Other Free Invoicing Software
Here are some additional free invoicing software options that didn’t make it onto my shortlist, but are still worth checking out:
- Akaunting
Best for open-source use
- Paymo
Best for project-based invoicing
- Shopify
Best for ecommerce sellers
- QuickBooks Online
Best for accounting integration
- Helcim
Best for transparent payment processing fees
- FreeAgent
Best for small business owners
- Brightbook
Best for freelancers
- HoneyBook
Best for creative professionals
Free Invoicing Software Selection Criteria
When selecting the best free invoicing software to include in this list, I considered common buyer needs and pain points like ease of use and integration capabilities. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Create and send invoices
- Track payments and expenses
- Generate financial reports
- Support multiple currencies
- Automate recurring billing
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable invoice templates
- Time tracking capabilities
- Integration with accounting software
- Mobile app functionality
- Client portal access
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Minimal learning curve
- Clear navigation
- Responsive design
- Accessibility features
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates
- Webinars and tutorials
- Supportive chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat support
- Email response time
- Help center resources
- Community forums
- Multi-language support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Features offered in the free plan
- Cost of additional features
- Scalability options
- Return on investment
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Commonly mentioned strengths
- Frequently cited weaknesses
- Overall satisfaction ratings
- User feedback on updates
- Testimonials from diverse industries
Trends In Invoicing Software
In my research, I sourced countless product updates, press releases, and release logs from different invoicing software vendors both free and paid. Here are some of the emerging trends I’m keeping an eye on:
- AI-driven insights: AI is being used to provide valuable insights and recommendations based on invoicing data. This helps users make informed decisions about their finances. Vendors like Zoho Books are incorporating AI to offer predictive analytics and financial forecasting.
- Blockchain technology: Some software vendors are exploring blockchain for secure and transparent invoicing processes. This technology ensures data integrity and reduces fraud risks. Vendors experimenting with blockchain provide enhanced security for transaction records.
- Customizable dashboards: Users now demand more control over their dashboard views to see relevant data at a glance. Customizable dashboards allow businesses to tailor their interfaces to specific needs. Tools like Stripe Invoicing are offering these personalized experiences to enhance user satisfaction.
- Eco-friendly invoicing: There's a growing trend towards eco-friendly invoicing options, reducing paper waste by offering digital alternatives. This trend aligns with businesses' sustainability goals and helps lower costs. Companies are increasingly promoting paperless workflows and digital signatures.
- Subscription management: More businesses need tools to handle subscription billing as part of their invoicing software. This trend is important for companies offering recurring services. Vendors like Hiveage are integrating subscription management features to meet this demand.
What Is Free Invoicing Software?
Free invoicing software is software that helps businesses create, send, and manage invoices without incurring costs - for free. Freelancers, small business owners, and accountants typically use these tools to simplify billing processes and manage financial transactions since they have small budgets and uncomplicated software needs. Features like customizable invoices, automated reminders, and detailed reporting help users track payments, manage expenses, and gain insights into their financial health. Overall, these tools provide an efficient way to handle billing tasks and maintain accurate financial records.
Features of Free Invoicing Software
When selecting free invoicing software, keep an eye out for the following key features:
- Customizable invoices: Allows businesses to personalize invoice templates with their logo and brand colors, helping maintain brand consistency.
- Automated reminders: Sends notifications to clients about upcoming or overdue payments, ensuring timely collections.
- Multi-currency support: Enables transactions in various currencies, making it ideal for businesses dealing with international clients.
- Time tracking: Records billable hours accurately, which is crucial for freelancers and service-based businesses.
- Expense management: Helps track and categorize expenses, offering insights into spending and aiding in budgeting.
- Recurring billing: Automates the process of sending invoices for ongoing services, saving time and reducing manual effort.
- Financial reporting: Provides detailed insights into business performance, assisting in informed decision-making.
- Client portal access: Allows clients to view and pay invoices online, improving the payment experience and communication.
- Security features: Ensures data protection and compliance with relevant regulations, safeguarding sensitive financial information.
- Mobile app functionality: Offers access to invoicing tools on the go, enabling users to manage finances from anywhere.
Benefits of Free Invoicing Software
Implementing free invoicing software provides several benefits for your team and your business. Here are a few you can look forward to:
- Cost savings: By eliminating the need for paid invoicing solutions, free software helps reduce operational expenses.
- Improved cash flow: Automated reminders and easy payment options ensure faster collections and better cash flow management.
- Time efficiency: Features like recurring billing and time tracking automate routine tasks, freeing up time for more important activities.
- Enhanced accuracy: Accurate invoicing and expense tracking reduce errors, helping maintain precise financial records.
- Better client relationships: Client portals and customizable invoices improve communication and present a professional image.
- Global reach: Multi-currency support allows businesses to operate internationally without currency conversion hassles.
- Data security: Built-in security features protect sensitive information, ensuring compliance with data regulations.
Costs and Pricing of Free Invoicing Software
Selecting free invoicing software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in free invoicing software solutions:
Plan Comparison Table for Free Invoicing Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, payment tracking, and limited support. |
| Personal Plan | $5-$15/ user/month | Customizable invoices, automated reminders, and basic reporting. |
| Business Plan | $16-$50/ user/month | Multi-currency support, recurring billing, and detailed financial reports. |
| Enterprise Plan | $51-$100/ user/month | Advanced security features, integration capabilities, and dedicated support. |
Free Invoicing Software FAQs
Here are some answers to common questions about free invoicing software:
Is there a totally free invoice app?
Yes, there are several invoicing apps that are completely free to use. These apps provide essential features like invoicing, payment tracking, and basic reporting without any cost. They are ideal for freelancers and small businesses looking to manage their finances without additional expenses. Zoho Invoice is an example of a free app that offers mobile functionality for invoicing on the go. However, if you integrate payments using a payment gateway or payment processor, you will have to pay processing fees for each transaction completed. Consider how you will take payments and shop around between payment processors to determine the best pricing model that will provide the best rates for your business and transaction types such as credit card payments or ACH.
How does invoicing software work?
Invoicing software generates billing for services and products, helping streamline the invoicing process. It automates tasks like invoice creation, sending reminders, and tracking payments. This software provides your business with an accurate picture of its finances, ensuring liquidity and flexibility. By using invoicing software, you can contribute to a healthy financial forecast for your company.
What is the best software to create invoices?
The best software for creating invoices depends on your specific needs and business size. For growing businesses, Wave offers a comprehensive free plan with invoicing, accounting, and banking features. For those who need a familiar name, PayPal’s invoicing feature is a reliable option. Zoho Invoice is another good choice, providing invoicing with a mini-CRM and a client portal.
Do I need invoicing software?
Invoicing software is not mandatory, but it can significantly simplify your billing processes. While you can create invoices manually, software helps ensure that they meet legal requirements and are sent promptly. It also reduces errors and improves efficiency by automating repetitive tasks. Invoicing software is especially beneficial if you want to save time and maintain accurate financial records.
Can I use invoicing software for recurring billing?
Yes, many invoicing software solutions support recurring billing. This feature is essential for businesses that offer subscription services or regular billing cycles. It automates the invoicing process, ensuring that clients are billed at the correct intervals without manual intervention. Recurring billing helps improve cash flow and reduces the administrative burden on your team.
For example, ACH payments often come with lower processing fees than credit cards. By waiving surcharges on ACH payments, you can encourage customers to choose this option. While setting up ACH payments may take a bit more time, it’s a cost-effective, long-term solution for managing recurring payments.
What should I look for in invoicing software?
When choosing invoicing software, consider features like a customizable invoice generator, automated reminders for upcoming and late payments, multi-currency support, unlimited invoices, and overall invoice management. Look for online invoicing software that integrates with your existing tools and provides detailed reporting capabilities. Additionally, consider the user interface and ease of use to ensure that your team can adopt the software quickly and efficiently. Finally, consider the end product of your customer invoices— opt for software that supports branded, professional invoices and offers various billing software and payment options, including bank transfers, debit card, and credit card payments.
What's Next?
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