18 Best Medical Accounting Software Reviewed In 2025
10 Best Medical Accounting Software Shortlist
Here's my pick of the 10 best software from the 18 tools reviewed.
Navigating the complexities of medical accounting can be a headache for any CFO. Balancing patient billing, insurance claims, and regulatory compliance is no easy feat. That's where medical accounting software steps in to ease your workload, saving you time and reducing errors.
In my experience, selecting the right software can transform your financial operations. I've reviewed and tested various options to find the best solutions for your needs. You'll get an unbiased look at features, pricing, and usability.
Throughout this article, I'll guide you through my top picks, making your decision-making process a breeze. Whether you're a small practice or a large hospital, there's a tool out there to fit your unique requirements. Let’s dive in and find what works best for you.
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Best Medical Accounting Software Summary
This comparison chart summarizes pricing details for my top medical accounting software selections, helping you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for automation | Free trial + free plan available | From $15/month (billed annually) | Website | |
| 2 | Best for integrated CRM | 7-day free trial | From $35/user/month (min 5 users) | Website | |
| 3 | Best for unlimited users | 14-day free trial | From $20/month | Website | |
| 4 | Best for small practices | 30-day free trial | From $20/month | Website | |
| 5 | Best for modular features | Free plan available | From $24.90/user/month | Website | |
| 6 | Best for comprehensive fund accounting | Free demo available | Pricing upon request | Website | |
| 7 | Best for Salesforce users | Free demo available | Pricing upon request | Website | |
| 8 | Best for easy invoicing | 14-day free trial | From $20/month | Website | |
| 9 | Best for solo practices | 30-day free trial + free plan available | From $15/month (billed annually) | Website | |
| 10 | Best free accounting tool | Free plan available | From $14/month | Website |
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Rippling Spend
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website
Best Medical Accounting Software Reviews
Here are my in-depth summaries of the top medical accounting software on my shortlist. These reviews cover key features, pros and cons, integrations, and ideal use cases for each tool, helping you find the best fit.
Zoho Books is an online accounting software for small to medium-sized businesses. It handles key business functions like invoicing, expense tracking, and financial reporting.
Why I picked Zoho Books: Zoho Books makes it easy to automate repetitive accounting tasks, letting your team set up workflows for invoicing, payments, and reminders. This saves time and reduces errors, allowing you to focus on strategic decisions instead of daily tasks. It’s an efficient tool for optimizing your accounting processes.
Standout features & integrations:
Features include a client portal, which allows clients to view and pay invoices online, enhancing customer interaction. The software also offers multi-currency support, allowing you to manage global transactions easily. Additionally, Zoho Books provides an inventory management system that helps keep track of stock levels.
Integrations include Zoho CRM, PayPal, Stripe, G Suite, Slack, Dropbox, Office 365, Mailchimp, and Zapier.
Pros and cons
Pros:
- Efficient workflow setup
- Effective inventory management
- Strong automation capabilities
Cons:
- Limited mobile functionality
- Occasional reporting limitations
Striven is cloud-based business management software designed for small to mid-sized companies. It manages key business functions like accounting, project management, and CRM.
Why I picked Striven: Striven combines CRM features with accounting, letting you manage customer relationships and finances in one place. You can track customer interactions and financial transactions together, boosting team collaboration. Its reporting tools give insights into both finances and customer data. Plus, it supports project management, helping your team stay organized and on schedule.
Standout features & integrations:
Features include job costing, which lets your team accurately track project expenses and profitability. The software’s inventory management capabilities ensure you can maintain optimal stock levels. Automated workflows reduce manual entry, keeping your processes efficient and error-free.
Integrations include QuickBooks, Stripe, PayPal, Mailchimp, Google Calendar, Slack, Zoom, Dropbox, and G Suite.
Pros and cons
Pros:
- Strong reporting tools
- Comprehensive project management
- Integrated CRM capabilities
Cons:
- Occasional software lag
- No native payroll integration
ZarMoney is a cloud-based accounting software designed for medical businesses of all sizes. It performs key functions such as invoicing, inventory management, and financial reporting.
Why I picked ZarMoney: ZarMoney lets you grant unlimited user access, making it great for growing teams. You can easily set user permissions so everyone has the right level of access. Its reporting tools provide insights into your finances, and the inventory management features help you keep your stock organized and up to date.
Standout features & integrations:
Features include a customizable dashboard that lets your team view critical data at a glance. Automated workflows help streamline your accounting processes and reduce manual tasks. The software also offers a quoting system that simplifies creating and managing estimates.
Integrations include PayPal, Stripe, Authorize.Net, Google Drive, Etsy, Shopify, Amazon Seller, WooCommerce, and eBay.
Pros and cons
Pros:
- Strong inventory management
- Comprehensive reporting tools
- Unlimited user access
Cons:
- Occasional lag with larger data sets
- No native payroll integration
Why I picked AccountEdge: AccountEdge provides a solid option for small practices, with on-premise security and remote access through the AccountEdge Connect add-on. It’s more affordable than QuickBooks and a good choice if you’re on a budget. It covers all your essential accounting needs, and its user-friendly interface helps your team get up to speed fast.
Standout features & integrations:
Features include managing inventory, tracking time and billing, and maintaining contact management. Your team can also benefit from advanced data management and reporting tools, which help keep financial operations organized. The software's expense tracking feature is another standout, allowing you to maintain control over finances.
Integrations include Shopify, UPS, ShipStation, PayPal, Stripe, BigCommerce, Magento, WooCommerce, and Mailchimp.
Pros and cons
Pros:
- Cost-effective for small businesses
- Reliable desktop application
- Advanced data management
Cons:
- Requires local system maintenance
- Slower updates compared to cloud solutions
Odoo is a highly customizable business management software designed for companies of various sizes. It performs essential business functions such as accounting, CRM, and inventory management.
Why I picked Odoo: Odoo lets you add or remove applications as your business needs change. This flexibility makes it ideal if you need specific tools without extras. You can easily integrate accounting with other business functions. This adaptability helps your business grow and adjust over time.
Standout features & integrations:
Features include an intuitive drag-and-drop interface that simplifies workflow management. Your team can use real-time communication tools to collaborate effectively within the platform. Odoo also provides comprehensive reporting capabilities, helping you make informed decisions based on data insights.
Integrations include PayPal, eBay, Amazon, QuickBooks, Microsoft Dynamics, Shopify, WooCommerce, Stripe, and Magento.
Pros and cons
Pros:
- Strong real-time communication
- Easy-to-scale operations
- Highly customizable modules
Cons:
- Limited support for niche industries
- Requires technical knowledge
Ellucian Banner Finance is a cloud-based solution for organizations needing specialized accounting functionalities. It supports core financial management tasks and is tailored for fund accounting needs.
Why I picked Ellucian Banner Finance: Ellucian Banner Finance offers fund accounting tools that help your team track funds across multiple sources and ensure proper allocations. You get detailed budgeting features that make it easier to plan and adjust based on real-time data. With integrated financial reporting, your team can generate reports that provide clear insights into fund utilization. Additionally, Ellucian Banner Finance supports compliance management, keeping your organization aligned with essential regulatory standards.
Standout features & integrations:
Features include automated budget transfers, helping you quickly reallocate funds where they’re needed. You’ll find user-defined financial categories, allowing for more detailed tracking specific to your organization’s needs. The tool also provides expense encumbrance features, letting you see committed funds at a glance for better budget control.
Integrations include Workday, Oracle, Salesforce, Blackbaud, PeopleSoft, Google Workspace, Microsoft 365, SAP, Banner Document Management, and Tableau.
Pros and cons
Pros:
- Automated workflows
- Real-time financial insights
- Tailored for educational needs
Cons:
- Limited mobile features
- Higher learning curve
AccountingSeed is cloud-based accounting software for small to medium-sized businesses, particularly those already using Salesforce. It handles essential functions like general ledger management, billing, and financial reporting.
Why I picked AccountingSeed: AccountingSeed connects directly with Salesforce, making it a good fit if you’re already on that platform. This setup lets you manage accounting and customer data in one place. The software offers customizable reporting tools that adapt to your business needs, and its dual focus on accounting and CRM makes data management easier for your team.
Standout features & integrations:
Features include project accounting capabilities that let your team track project finances accurately. The software also offers robust multi-currency support, ideal for international operations. Its flexible billing options also cater to different customer needs, enhancing your billing accuracy.
Integrations include Salesforce, Avalara, Stripe, PayPal, Expensify, Bill.com, Docusign, and QuickBooks.
Pros and cons
Pros:
- Supports project accounting
- Customizable reporting tools
- Smooth Salesforce integration
Cons:
- Requires Salesforce knowledge
- Limited mobile app features
Kashoo is an online accounting software tailored for small business owners and freelancers. It offers key business functions like invoicing, expense tracking, and financial reporting.
Why I picked Kashoo: Kashoo’s simple design makes invoicing easy with automated features. You can create, send, and track invoices effortlessly, saving your team time. It also gives you real-time financial insights, helping you make quick decisions. With a straightforward setup and intuitive interface, Kashoo is good if you’re after no-fuss accounting tools.
Standout features & integrations:
Features include automatic bank reconciliation, which helps you match transactions with your bank records without hassle. Your team can also utilize the receipt scanning feature to track expenses. Additionally, Kashoo offers a project-tracking feature suitable for monitoring project-based financials.
Integrations include Square, Stripe, BluePay, FreshBooks, and Paychex.
Pros and cons
Pros:
- Real-time financial insights
- Strong customer support
- Quick setup process
Cons:
- Limited customization options
- No inventory management
ZipBooks is a cloud-based accounting software solution designed for small businesses. It offers key business functions such as invoicing, expense tracking, and financial reporting.
Why I picked ZipBooks: ZipBooks is ideal for solo practices, combining invoicing and project management in one tool. You can quickly send professional invoices and track billable hours, making it a good fit for solo entrepreneurs. The simple interface keeps you from wasting time on complex menus, and automated reminders help you manage cash flow.
Standout features & integrations:
Features include smart tagging, which lets your team categorize transactions for more organized financial data. The software's machine learning capabilities provide insights into your financial health, helping you make informed decisions. ZipBooks also offers a color-coded intelligence feature to give your team a quick snapshot of business performance.
Integrations include PayPal, Square, Stripe, Gusto, Slack, Google Drive, and Trello.
Pros and cons
Pros:
- Real-time cash flow tracking
- Simple project management
- Machine learning insights
Cons:
- Requires internet connection
- Limited multi-user access
Wave is an online accounting software specifically designed for small businesses and freelancers. It handles essential functions like invoicing, expense tracking, and financial reporting.
Why I picked Wave: Wave is a free tool with a range of features for small businesses. It allows you to manage invoices and payments easily, making it a smart choice for budget-conscious teams. The simple dashboard gives a clear view of your finances, which is especially helpful for startups and freelancers looking to keep track of their money.
Standout features & integrations:
Features include receipt scanning, which allows you to easily capture and store expense receipts. The software's personal finance management tools help your team keep business and personal finances separate. Wave also offers an invoicing system that lets you quickly create professional invoices.
Integrations include PayPal, Etsy, Shoeboxed, Zapier, Google Sheets, Stripe, QuickBooks, and Shopify.
Pros and cons
Pros:
- Easy receipt scanning
- Professional invoicing tools
- Free for accounting functions
Cons:
- Limited customization options
- Basic reporting capabilities
Other Medical Accounting Software
Here are some additional medical accounting software options that didn’t make it onto my shortlist but are still worth checking out.
- Patriot Accounting
For payroll services
- QuickBooks Online
For cloud-based solutions
- Sage Intacct
For AI financial management
- Tebra
For mobile medical billing
- Xero
For small business workflows
- Multiview ERP
For customizable ERP
- AdvancedMD
For private practices
- QuickBooks Enterprise
For large practices
Medical Accounting Software Selection Criteria
When selecting the best medical accounting software to include in this list, I considered common buyer needs and pain points like managing complex billing processes and ensuring compliance with healthcare regulations. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage patient billing
- Process insurance claims
- Track financial records
- Generate financial reports
- Ensure regulatory compliance
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Automated reconciliation
- Customizable dashboards
- Multi-currency support
- Advanced analytics tools
- Integration with EHR systems
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface
- Easy navigation
- Minimal learning curve
- Responsive design
- Customizable user settings
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates
- Live webinars
- Responsive chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Access to a knowledge base
- Live chat options
- Dedicated account managers
- Response time for inquiries
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Transparent pricing structure
- Range of features offered
- Flexible subscription plans
- Free trial availability
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction rating
- Feedback on ease of use
- Comments on customer support
- Opinions on feature effectiveness
- Value for money assessment
How to Choose Medical Accounting Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Will the software grow with your practice? Consider future expansion and whether the tool can handle increased transactions and data volumes. |
| Integrations | Does it connect with your existing systems? Look for compatibility with EHR systems and other essential tools your team uses daily. |
| Customizability | Can you tailor the software to fit your workflows? Ensure the tool allows adjustments to reports, dashboards, and processes to suit your needs. |
| Ease of use | Is the interface intuitive? A user-friendly design minimizes training time and helps your team adapt quickly without frustration. |
| Implementation and onboarding | How long will it take to get up and running? Check for support options like training videos and webinars to ease the transition. |
| Cost | Are the pricing plans transparent? Compare the cost against your budget and consider any hidden fees or long-term contracts. |
| Security safeguards | Is patient data protected? Ensure compliance with healthcare regulations and look for features like encryption and access controls. |
| Compliance requirements | Does the software meet healthcare regulations? Verify adherence to standards like HIPAA and other industry-specific compliance needs. |
What Is Medical Accounting Software?
Medical accounting software is a tool designed to manage the financial operations of healthcare practices. These tools are typically used by healthcare administrators, accountants, and financial managers to efficiently handle billing, insurance claims, and financial reporting. Features like managing patient billing, processing insurance claims, and ensuring regulatory compliance help with reducing errors and improving financial management. Overall, these tools provide valuable support in organizing and optimizing the financial health of medical practices.
Features
When selecting medical accounting software, keep an eye out for the following key features:
- Patient billing: Automates the invoicing process, reducing manual errors and speeding up revenue collection.
- Insurance claims processing: Simplifies the submission and tracking of claims, ensuring timely reimbursements.
- Financial reporting: Generates detailed reports to provide insights into the financial health of the practice.
- Regulatory compliance: Ensures adherence to healthcare regulations like HIPAA, safeguarding patient data.
- Integration capabilities: Connects seamlessly with EHR systems and other essential tools for a unified workflow.
- Customizable dashboards: Offers personalized views of financial data, helping users monitor key performance indicators.
- Multi-currency support: Facilitates transactions in various currencies, useful for practices with international patients.
- Automated reconciliation: Matches transactions automatically, saving time and reducing discrepancies.
- Advanced analytics tools: Provides in-depth analysis of financial data to aid in strategic decision-making.
- Training and support resources: Offers access to training videos, live webinars, and responsive chat support to ease onboarding.
Benefits
Implementing medical accounting software provides several benefits for your team and your business. Here are a few you can look forward to:
- Increased efficiency: Automates billing and claims processing, reducing manual workload and speeding up financial operations.
- Error reduction: Minimizes mistakes in financial transactions through automated reconciliation and accurate data entry.
- Improved cash flow: Ensures timely billing and quicker reimbursements, enhancing the overall financial stability of the practice.
- Regulatory compliance: Keeps your practice in line with healthcare regulations like HIPAA, protecting patient information.
- Data-driven insights: Offers advanced analytics to help you make informed financial decisions and identify growth opportunities.
- Enhanced collaboration: Integrates with EHR and other systems, fostering better communication and coordination within your team.
- Customizable reporting: Provides tailored financial reports that allow you to monitor specific metrics relevant to your practice's success.
Costs & Pricing
Selecting medical accounting software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in medical accounting software solutions:
Plan Comparison Table for Medical Accounting Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic billing, limited reporting, and essential compliance tools. |
| Personal Plan | $20-$50/user/month | Patient billing, insurance claims processing, and standard reporting features. |
| Business Plan | $50-$100/user/month | Advanced analytics, customizable dashboards, and integration with EHR systems. |
| Enterprise Plan | $100-$200/user/month | Multi-currency support, automated reconciliation, and personalized support and training resources. |
Medical Accounting Software FAQs
Here are some answers to common questions about medical accounting software.
Is medical accounting software difficult to implement?
No, most medical accounting software solutions offer straightforward implementation processes. You’ll typically find resources like training videos, webinars, and support teams to guide you through setup. It’s important to allocate time for onboarding and ensure your team is trained to use the software effectively. Choose a vendor that provides strong support to ease the transition.
Can medical accounting software integrate with other systems?
Yes, many medical accounting software solutions integrate with other systems like EHRs, practice management software, and payment gateways. Integration helps streamline workflows by allowing data to flow seamlessly between systems. Check with vendors to ensure compatibility with your existing tools and ask about any additional fees for integration services.
What kind of customer support should I expect?
You should expect various support options, including email, phone, and live chat. Some vendors offer 24/7 support, while others may have limited hours. Look for a provider with a comprehensive knowledge base and prompt response times. Having access to dedicated account managers can also be beneficial, especially for larger practices with more complex needs.
What’s Next:
If you're in the process of researching medical accounting software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.