17 Best SaaS Accounting Software Reviewed in 2025
Best SaaS Accounting Software Shortlist
Here’s my shortlist of the best SaaS accounting software:
Our one-on-one guidance will help you find the perfect fit.
Running finance at a SaaS company isn’t easy—recurring billing, revenue recognition, deferred income, churn metrics—it adds up fast. That where SaaS accounting software comes in handy. But with so many tools out there, picking the one that actually fits your workflow isn’t simple.
As a financial controller in the SaaS space, I know how critical it is to have software that handles subscription billing, integrates with your CRM, and gives you clean, audit-ready reports.
With that in mind, I tested and reviewed the top SaaS accounting software to help you find the tools that can streamline operations. If you're ready to level up your stack, this will help you get there.
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Best SaaS Accounting Software Summary
This comparison chart summarizes pricing details for my top SaaS accounting software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for enterprise solutions | 30-day free trial | Pricing upon request | Website | |
| 2 | Best for accounting team collaboration | Free demo available | Pricing upon request | Website | |
| 3 | Best for digital commerce | Free demo | Pricing upon request | Website | |
| 4 | Best for SaaS billing | Free demo available | Pricing upon request | Website | |
| 5 | Best for cloud ERP integration | 14-day free trial | From $1,800/month (billed annually) | Website | |
| 6 | Best for global payments | Free demo available | From $447/month | Website | |
| 7 | Best for small businesses | 30-day free trial | From $1/month (for 6 months, then $20/month) | Website | |
| 8 | Best for simple bookkeeping | 14-day free trial | From $20/month | Website | |
| 9 | Best for payroll management | 30-day free trial + free demo available | From $8.50/month (for 3 months, then $17/month) | Website | |
| 10 | Best for data-driven insights | Free demo available | From $30/user/month | Website |
Best SaaS Accounting Software Review
Below are my detailed summaries of the best SaaS accounting software that made it onto my shortlist. My reviews offer an in-depth look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
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LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website -
Vena
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5
Microsoft Dynamics 365 is an enterprise resource planning (ERP) and customer relationship management (CRM) solution designed for large enterprises. It provides tools for financial management, sales, and customer service, helping businesses make their operations efficient.
Why I picked Microsoft Dynamics 365: Microsoft Dynamics 365 is made for enterprise solutions, offering extensive capabilities for managing complex business operations. The software includes advanced financial management features, allowing your team to handle large-scale financial data. It also provides strong CRM tools to enhance customer engagement. With Microsoft Dynamics 365, you can leverage its flexible deployment options, whether on-premises or in the cloud.
Standout features & integrations:
Features include AI-driven insights that help you make decisions and a unified interface that integrates ERP and CRM functionalities. The platform also offers customizable dashboards, allowing you to customize the user experience to fit your team's workflows.
Integrations include LinkedIn, Power BI, Microsoft Teams, SharePoint, Outlook, Azure, OneDrive, Yammer, Office 365, and Power Apps.
Pros and cons
Pros:
- Extensive enterprise capabilities
- Flexible deployment options
- Advanced CRM features
Cons:
- Steep learning curve
- Dependency on Microsoft ecosystem
FloQast is a financial close management software designed for accounting teams to their close processes. It helps teams collaborate more effectively, ensuring accuracy and efficiency in financial reporting.
Why I picked FloQast: FloQast is best for accounting teams that need enhanced collaboration. The software provides real-time updates and dashboards, allowing your team to be aligned on close activities. Additionally, its checklist feature helps ensure all tasks are completed on time, reducing the risk of errors. You can also automate reconciliations, saving time and improving accuracy in your financial data.
Standout features & integrations:
Features include automated tie-outs that help verify account balances, and a centralized document repository to store and manage your financial documents. The software also offers review notes, enabling your team to communicate directly within the platform.
Integrations include Oracle, Sage Intacct, QuickBooks, Xero, Microsoft Dynamics, SAP, BlackLine, Workiva, and ADP.
Pros and cons
Pros:
- Automated reconciliation features
- Centralized document management
- Built-in review note functionality
Cons:
- Initial setup can be complex
- Limited customization options
FastSpring is an ecommerce platform designed for businesses selling digital products. It serves software companies and digital content creators by providing tools for global payments, subscriptions, and tax management.
Why I picked FastSpring: FastSpring is specifically built for digital commerce, offering an advanced solution for managing online sales. The platform provides global payment processing, allowing your business to reach customers worldwide. Its subscription management feature also helps you handle recurring billing easily. Additionally, the software includes built-in tax management, ensuring compliance with international tax regulations.
Standout features & integrations:
Features include customizable checkout experiences that enhance customer interactions and detailed analytics to help you track sales performance. The platform also provides fraud prevention tools, ensuring secure transactions for your business.
Integrations include Shopify, WooCommerce, WordPress, BigCommerce, Zapier, Salesforce, HubSpot, QuickBooks, Xero, and Mailchimp.
Pros and cons
Pros:
- Supports global payment processing
- Effective subscription management
- Built-in tax management
Cons:
- Requires technical knowledge for setup
- Complex for businesses new to ecommerce
Paddle is a billing and subscription management platform for SaaS companies to manage their sales and billing operations. It helps businesses handle payments, invoicing, and subscription renewals efficiently.
Why I picked Paddle: Paddle is designed specifically for SaaS billing, offering a unified platform to manage subscriptions and payments globally. It provides tools for tax compliance, making sure your team meets international tax regulations. The platform’s checkout process is also customizable, allowing you to create a good experience for your customers. Additionally, Paddle offers detailed analytics and reporting to help you understand your revenue streams.
Standout features & integrations:
Features include fraud protection that ensures secure transactions and a pricing model that supports multiple currencies for global sales. The platform also offers revenue recovery tools to help reduce churn and increase customer retention.
Integrations include Salesforce, QuickBooks, Xero, HubSpot, Slack, Mailchimp, Stripe, Shopify, WooCommerce, and Zapier.
Pros and cons
Pros:
- Supports multiple currencies
- Detailed revenue analytics
- Effective fraud protection
Cons:
- Limited customization for small businesses
- Requires integration with existing systems
Acumatica is a cloud-based ERP solution aimed at businesses that need advanced resource planning and financial management. It serves industries like manufacturing, distribution, and retail, providing tools for accounting, CRM, and project management.
Why I picked Acumatica: Acumatica is designed for cloud ERP integration, allowing you to manage your business processes in a unified platform. The software offers flexible deployment options, letting you choose between cloud or on-premises, while its project accounting feature helps you track project costs and profitability efficiently. With Acumatica, you can also benefit from detailed financial reporting and dashboards tailored to your business needs.
Standout features & integrations:
Features include advanced inventory management, which helps you optimize stock levels, and a customer relationship management module that lets you manage leads and customer interactions. The system also provides workflow automation to your business processes.
Integrations include Salesforce, Avalara, HubSpot, Magento, Shopify, BigCommerce, Docusign, Microsoft Dynamics CRM, Power BI, and Smartsheet.
Pros and cons
Pros:
- Detailed financial dashboards
- Advanced inventory management
- Workflow automation features
Cons:
- Requires training for new users
- Limited customization for small businesses
Tipalti is a finance automation platform that caters to businesses needing efficient global payment capabilities. It serves industries like ecommerce, healthcare, and gaming, helping manage accounts payable, procurement, and employee expenses.
Why I picked Tipalti: Tipalti excels in global payment management, offering over 50 payment methods in 120 currencies across 196 countries. The platform includes AI-driven features to handle compliance and fraud detection, which is vital for international transactions. Plus, its ability to integrate with various ERPs ensures smooth workflow management for your team, making it ideal for companies with complex global payment needs.
Standout features & integrations:
Features include AI-driven compliance controls, global payment management, and fraud detection. The platform also offers customized payment approval workflows to suit your business processes.
Integrations include QuickBooks, Xero, Sage, Microsoft Dynamics, SAP, Oracle, Blackbaud, and Intacct.
Pros and cons
Pros:
- Custom payment workflows
- AI-driven compliance
- Fraud detection capabilities
Cons:
- Learning curve for new users
- Limited to finance operations
Xero is a cloud-based accounting software designed for small businesses to manage their finances effectively. It handles tasks like invoicing, payroll, and bank reconciliation, making it a versatile tool for managing day-to-day financial operations.
Why I picked Xero: Xero is designed specifically for small businesses, offering user-friendly features that simplify accounting tasks. The software provides real-time cash flow updates, which are important for small business owners. It also includes an invoicing function that is fully customizable, allowing you to create professional invoices effortlessly.
Standout features & integrations:
Features include expense tracking that helps you monitor your spending, inventory management to keep track of stock levels, and financial reporting to gain insights into your business performance. These features work together to provide an advanced overview of your financial health.
Integrations include PayPal, Stripe, Square, Shopify, HubSpot, Vend, Gusto, Expensify, Bill.com, and Salesforce.
Pros and cons
Pros:
- Real-time cash flow updates
- Customizable invoicing options
- Comprehensive financial reporting
Cons:
- Occasional syncing issues
- Complex setup for new users
Kashoo is an online accounting system designed for small businesses and freelancers who need straightforward bookkeeping solutions. It helps with invoicing, expense tracking, and financial reporting, providing essential tools for managing your business finances.
Why I picked Kashoo: Kashoo offers simple bookkeeping features that are ideal for small businesses and freelancers. The software provides automatic bank reconciliation, saving you time by matching transactions with your financial statements. Plus, its straightforward invoicing lets you create and send invoices quickly, while its real-time data insights can help you make informed decisions without the complexity.
Standout features & integrations:
Features include multi-currency support that allows you to manage international transactions easily, and a receipt capture function to digitally store and organize your expenses. The software also offers project tracking, which helps you monitor the financial aspects of your projects.
Integrations include Stripe, PayPal, Square, FreshBooks, Zoho CRM, HubSpot, Expensify, WooCommerce, Shopify, and Zapier.
Pros and cons
Pros:
- Automatic bank reconciliation
- Multi-currency support
- Effective project tracking
Cons:
- Limited advanced features
- Manual data entry required
Patriot is an online accounting and payroll software designed for small businesses. It helps manage payroll, track employee hours, and handle tax filing, making it an efficient tool for simplifying payroll processes.
Why I picked Patriot: Patriot is created specifically for payroll management, providing a straightforward platform for processing payroll quickly. The software offers automated tax filing, to make sure your team stays compliant with federal, state, and local tax regulations. It also features employee self-service, allowing your team members to view their pay stubs and tax forms online. Overall, these features make Patriot an excellent choice for small businesses looking to streamline their payroll operations.
Standout features & integrations:
Features include customizable payroll settings that let you customize payroll processes. It also provides time and attendance tracking, helping you keep accurate records of employee hours.
Integrations include QuickBooks, Xero, TSheets, FreshBooks, BambooHR, Gusto, Deputy, Zapier, Expensify, and HubSpot.
Pros and cons
Pros:
- Automated tax filing
- Employee self-service portal
- Time and attendance tracking
Cons:
- Limited advanced features
- Basic user interface
Numeric is an AI-powered accounting automation tool designed for teams seeking efficient close management and detailed transaction insights. It serves finance departments by providing tools for reconciliations, reporting, and technical accounting assistance.
Why I picked Numeric: Numeric is geared towards delivering data-driven insights through smart subledgers and flux analysis. The platform excels in providing detailed transaction insights, and its technical accounting assistance can help you handle complex accounting issues with ease. Together, these features make Numeric a valuable choice for teams looking to enhance operational efficiency and close processes faster.
Standout features & integrations:
Features include smart subledgers that offer detailed insights into your financial data, and flux analysis to identify variances and trends. The platform also provides technical accounting assistance, helping you tackle complex accounting challenges.
Integrations include Microsoft OneDrive, Sharepoint, and Egnyte.
Pros and cons
Pros:
- AI-powered close automation
- Detailed transaction insights
- Smart subledgers for data analysis
Cons:
- Requires integration with existing systems
- Dependence on AI for key functions
Other SaaS Accounting Software
Here are some additional SaaS accounting software options that didn’t make it onto my shortlist, but are still worth checking out:
- Wave Financial
For freelancers
- Sage Intacct
For mid-sized companies
- FreshBooks
For invoicing features
- Stripe
For payment processing
- Maxio
For revenue recognition
- QuickBooks Online
For small business accounting
- NetSuite Cloud Accounting
For integrated ERP solutions
SaaS Accounting Software Selection Criteria
When selecting the best SaaS accounting software to include in this list, I considered common buyer needs and pain points like ease of integration and scalability. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage accounts payable and receivable
- Generate financial reports
- Perform bank reconciliations
- Track expenses and income
- Support tax compliance
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Multi-currency support
- Automated invoicing
- Customizable dashboards
- Advanced analytics and reporting
- Integration with ecommerce platforms
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Clear navigation paths
- Minimal learning curve
- Consistency in design elements
- Accessibility across devices
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to interactive product tours
- Use of chatbots for assistance
- Presence of ready-to-use templates
- Offering of live webinars
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Access to a knowledge base
- Response time to inquiries
- Quality of support documentation
- Availability of live chat support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Pricing compared to competitors
- Features included in base plans
- Flexibility of subscription model
- Transparency in pricing structure
- Discounts for annual billing
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Frequency of positive feedback
- Commonly reported issues
- Overall satisfaction ratings
- Mention of specific helpful features
- Reports on customer support experience
How to Choose SaaS Accounting Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the software can grow with your business model. Look for solutions that accommodate increasing transactions and users without a significant slowdown. |
| Integrations | Check if the software integrates with your existing accounting tools, like CRM or ecommerce platforms, to streamline operations and avoid data silos. |
| Customizability | Evaluate how well you can tailor the software to fit your processes. Custom reports and dashboards can enhance usability for your team. |
| Ease of Use | Look for intuitive interfaces and straightforward navigation. Your team should be able to pick it up quickly without extensive training. |
| Budget | Consider both upfront costs and long-term expenses. Look for transparent pricing models and ensure the features justify the cost. |
| Security Safeguards | Verify the software’s security measures, such as data encryption and access controls, to protect sensitive financial information. |
| Support | Ensure strong customer support through multiple channels like chat, email, and phone, especially if you anticipate needing help during setup. |
| Reporting Capabilities | Check if the software offers comprehensive reporting tools to provide insights into financial health and aid in decision-making. |
Trends in SaaS Accounting Software
In my research, I sourced countless product updates, press releases, and release logs from different SaaS accounting software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Driven Insights: AI is being used to provide real-time insights and predictive analytics, helping businesses make informed decisions. Some vendors are incorporating AI to detect anomalies and predict cash flow trends, offering a competitive edge.
- Blockchain Integration: Blockchain technology is gaining traction for its potential to enhance security and transparency in financial transactions. Vendors are exploring its use for immutable audit trails and secure data sharing.
- Real-Time Collaboration: More platforms are offering features that allow multiple users to collaborate on financial data simultaneously. This trend is making it easier for remote teams to work together effectively, providing real-time updates and reducing errors.
- Sustainability Reporting: With a growing focus on sustainability, some software solutions now include tools to track and report on environmental impact. This trend helps businesses align with regulatory requirements and corporate social responsibility goals.
- Enhanced Data Visualization: Vendors are improving data visualization tools to help users easily interpret complex financial data. Features like interactive dashboards and customizable charts are becoming standard, making financial analysis more accessible.
What Is SaaS Accounting Software?
SaaS accounting software is cloud-based financial management software that helps businesses track income, expenses, and overall financial health. Accountants, bookkeepers, and business owners often use these tools to manage transactions, generate reports, and ensure compliance.
These solutions typically come with key features such as automated bookkeeping, invoicing, and bank reconciliation to help reduce manual work, improve accuracy, and keep financial data up to date. Overall, SaaS accounting software makes it easier for businesses to handle accounting tasks without relying on complex, on-premise systems.
Features of SaaS Accounting Software
When selecting SaaS accounting software, keep an eye out for the following key features:
- Real-Time Collaboration: Allows multiple users to work on financial data simultaneously, improving team efficiency and reducing errors.
- AI-Driven Insights: Provides predictive analytics and anomaly detection, helping users make informed financial decisions.
- Blockchain Integration: Enhances transaction security and transparency, offering immutable audit trails and secure data sharing.
- Sustainability Reporting: Tracks and reports on environmental impact, aligning with regulatory requirements and corporate social responsibility goals.
- Enhanced Data Visualization: Offers interactive dashboards and customizable charts, making complex financial data easier to interpret.
- Multi-Currency Support: Manages international transactions, allowing businesses to operate in multiple currencies with ease.
- Automated Invoicing: Streamlines the invoicing process, saving time and reducing manual entry errors.
- Customizable Dashboards: Lets users tailor their interface to fit specific workflows, improving usability and accessibility.
- Fraud Prevention Tools: Ensures secure transactions, protecting businesses from fraudulent activities.
- Subscription Management: Handles recurring billing and renewals efficiently, ideal for businesses offering subscription-based services.
Benefits of SaaS Accounting Software
Implementing SaaS accounting software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved Collaboration: Real-time collaboration features let your team work together efficiently, reducing errors and speeding up processes.
- Informed Decision-Making: AI-driven insights and enhanced data visualization provide the information needed to make smart financial decisions.
- Global Reach: Multi-currency support and global payment processing help your business operate smoothly across borders.
- Time Savings: Automated invoicing and subscription management reduce manual tasks, freeing up time for more critical activities.
- Security and Compliance: Blockchain integration and fraud prevention tools ensure secure transactions and help maintain compliance with regulatory requirements.
- Customization: Customizable dashboards allow you to tailor the software to fit your specific workflows, improving user experience.
- Environmental Responsibility: Sustainability reporting features enable your business to track and report on environmental impact, aligning with corporate social responsibility goals.
Costs and Pricing of SaaS Accounting Software
Selecting SaaS accounting software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in SaaS accounting software solutions:
Plan Comparison Table for SaaS Accounting Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, expense tracking, and limited reporting. |
| Personal Plan | $5-$25/user/month | Enhanced invoicing, basic analytics, and multi-currency support. |
| Business Plan | $30-$75/user/month | Advanced reporting, automation features, and integration with third-party apps. |
| Enterprise Plan | $100-$200/user/month | Customizable dashboards, advanced security features, and dedicated customer support. |
SaaS Accounting Software FAQs
Here are some answers to common questions about SaaS accounting software:
What is the accounting policy for SaaS?
SaaS companies typically choose between cash-basis and accrual accounting methods. The main difference lies in when sales revenue is recorded. Cash-basis records it when cash is received, while accrual accounting records it when earned, providing a more accurate financial picture.
What is the SaaS accounting method?
SaaS accounting involves recording, analyzing, and interpreting financial data for SaaS businesses. These companies often use cloud-based accounting software to manage the process, ensuring efficient handling of financial transactions and reporting.
What are the most common accounting and reporting challenges for SaaS companies?
SaaS companies face challenges like revenue recognition and deferred revenue, which require careful management to ensure accuracy. Customer churn and acquisition costs also pose difficulties, impacting financial planning and forecasting.
How does SaaS accounting software handle multi-currency transactions?
SaaS accounting software often includes multi-currency support, allowing businesses to manage transactions in various currencies. This feature automatically converts currencies, ensuring accurate financial records and simplifying global operations.
Can SaaS accounting software integrate with other business tools?
Yes, most SaaS accounting software can integrate with other business tools like CRM systems, payment processors, and e-commerce platforms. These integrations streamline operations, reduce manual data entry, and enhance overall business efficiency.
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