20 Best Sales Invoicing Software Reviewed In 2024
10 Best Sales Invoicing Software Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Sales invoicing software is essential for businesses, helping automate billing and improve cash flow management. However, choosing the right software can be challenging with so many available options.
Using my experience with finance and accounting software, I tested and compared several of the top sales invoicing software programs available. Then, I compiled my results into detailed reviews to help you find the best software for your needs.
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Best Sales Invoicing Software Summary
This comparison chart summarizes pricing details for my top sales invoicing software selections, helping you find the best one for your budget and business needs.
| Tools | Price | |
|---|---|---|
| Zoho Invoice | From $9/month (billed annually) | Website |
| Avaza | From $11.95/month (up to 2 users) | Website |
| Zenskar | Pricing upon request | Website |
| Harvest | From $10.80/user/month | Website |
| Invoicera | From $15/month | Website |
| Square Invoices | Pricing upon request | Website |
| Bill4time | From $27/user/month (billed annually) | Website |
| TimeSolv | From $39.95/user/month (billed annually) | Website |
| ApprovalMax | From $30/user/month | Website |
| Wave | From $14/month | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow To Choose Sales Invoicing Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind.
| Factor | What to Consider |
| Scalability | Will this software grow with your business needs? |
| Integrations | Does it connect with your existing tools and systems? |
| Customizability | Can you tailor the features to fit your processes? |
| Ease of Use | Is it intuitive enough for your team to use daily? |
| Budget | Does it fit within your financial constraints? |
| Security Safeguards | Does it offer the protection your data requires? |
Best Sales Invoicing Software Reviews
Here are my detailed summaries of my shortlist’s top sales invoicing software. Each review covers key features, pros and cons, integrations, and ideal use cases to help you choose the best option.
Zoho Invoice is an online invoicing software for small to medium-sized businesses. It offers invoicing, time tracking, and expense management, providing essential tools for efficient financial management.
Why I picked Zoho Invoice: Zoho Invoice helps your team connect with various business tools and automates invoicing to reduce manual tasks. It supports multi-currency transactions, making it easy to manage international clients. The time tracking feature ensures you're billing accurately based on work hours.
Standout features & integrations:
Features include automated invoicing, which simplifies the billing process. Multi-currency support allows you to handle international transactions efficiently. Time tracking helps you bill clients accurately based on tracked work hours.
Integrations include Zoho CRM, Zoho Books, QuickBooks, Stripe, Slack, Google Workspace, Zapier, Office 365, and Dropbox.
Pros and cons
Pros:
- Customizable templates
- Accurate time tracking
- Supports multi-currency
Cons:
- Limited scalability
- Requires setup time
Avaza is cloud-based project management and invoicing software for small to medium-sized businesses. It combines project management, time tracking, and invoicing into one platform, making it suitable for teams managing multiple client projects.
Why I picked Avaza: Avaza lets you link time and expenses to specific projects, so you can quickly turn timesheets and expenses into invoices. Its task tracking and resource scheduling help keep your team organized, while detailed financial reports give you clear insights into project profitability.
Standout features & integrations:
Features include project management tools that track tasks and allocate resources efficiently. Time tracking is integrated with invoicing so that you can bill clients accurately based on tracked hours. Expense management lets you associate costs with specific projects, ensuring that your financial records are precise.
Integrations include Xero, Zapier, Slack, Dropbox, Google Drive, Box, OneDrive, and Evernote.
Pros and cons
Pros:
- Task tracking capabilities
- Resource scheduling tools
- Expense management features
Cons:
- Limited customization options
- Steep learning curve
Zenskar is billing and subscription management software designed for businesses needing flexibility in their billing processes. It caters to a wide range of industries and supports functions like billing automation, pricing changes, and subscription management.
Why I picked Zenskar: Zenskar offers flexible payment options to meet your business needs and automated tools for managing complex billing. It supports different pricing models, so you can create custom invoices, such as recurring invoices. The detailed all-on-one analytics provide insights into your billing performance, helping you make informed decisions.
Standout features & integrations:
Features include billing automation that simplifies the invoicing process. It supports multiple pricing models, allowing you to tailor invoicing features to client needs. Detailed metrics help you track invoice billing performance and customer follow-up insights.
Integrations include Salesforce, Xero, Stripe, Slack, Google Workspace, Microsoft Dynamics, and Zoho CRM.
Pros and cons
Pros:
- Detailed billing analytics
- Supports multiple pricing models
- Flexible billing options
Cons:
- Basic reporting features
- Requires initial setup time
Harvest is time-tracking and invoicing software for freelancers and small to medium-sized businesses. It helps users track time spent on projects, manage budgets, and create invoices, making it suitable for teams to monitor work hours closely.
Why I picked Harvest: Harvest provides detailed time tracking that links directly to invoicing, ensuring accurate billing. You can track time on desktop, mobile, or through browser extensions. Its reporting tools help you see how your team is performing and track project progress, making it a solid option for keeping time management on point.
Standout features & integrations:
Features include time-tracking tools that let you log work hours effortlessly. Based on tracked time, you can generate invoices, ensuring billing accuracy. The reporting feature provides insights into your team's productivity and project timelines.
Integrations include QuickBooks Online, Xero, Slack, Stripe, Trello, Asana, Basecamp, GitHub, and Zapier.
Pros and cons
Pros:
- Desktop app availability
- Budget management
- Mobile time logging
Cons:
- Occasional syncing issues
- Learning curve for new users
Invoicera is an online invoicing and billing software for businesses of all sizes. It provides automated invoicing, customizable templates, and financial management tools for healthcare, telecommunications, and ecommerce industries.
Why I picked Invoicera: Invoicera offers a unique ability to create custom workflows, allowing you to tailor the invoicing process to fit specific business needs. Features like automated invoicing and multi-currency support ensure that your team's billing tasks are accurate. Invoicera's client/vendor management tools help you maintain organized financial records. Its customizable templates provide flexibility, ensuring your invoices reflect your brand's identity.
Standout features & integrations:
Features include automated invoicing, customizable templates, and multi-currency support. You can manage multiple businesses and vendors from a single account, simplifying your financial operations. The software also offers advanced reporting tools to help you monitor your financial health.
Integrations include Xero, Stripe, Authorize.Net, Payza, 2Checkout, Google Checkout, Amazon Payments, and SagePay.
Pros and cons
Pros:
- Advanced reporting tools
- Multi-currency support
- Customizable workflows
Cons:
- Requires setup time
- Limited mobile app capabilities
Square Invoices is a billing and payment processing solution tailored for retail businesses. It helps manage invoicing, payment tracking, and financial reporting, providing essential tools for retail operations.
Why I picked Square Invoices: Square Invoices helps your business by simplifying invoicing and payment collection. You can create invoices quickly, which is perfect for fast-paced environments. It supports multiple payment methods, giving your customers flexibility. You can also track real-time payments and outstanding invoices to manage your cash flow.
Standout features & integrations:
Features include quick invoice creation and sending, which speed up the billing process. The software supports various payment methods, enhancing customer convenience. Real-time payment tracking helps you stay on top of cash flow and outstanding invoices.
Integrations include QuickBooks, Xero, WooCommerce, BigCommerce, Wix, Magento, Weebly, Zoho Books, and Mailchimp.
Pros and cons
Pros:
- Easy setup process
- Tailored for retail needs
- Real-time payment tracking
Cons:
- Learning curve for new users
- Occasional payment delays
Bill4Time is cloud-based billing and invoicing software designed primarily for legal professionals and consultants. It offers specialized features for the legal industry and helps users manage time tracking, invoicing, and project management.
Why I picked Bill4Time: Bill4Time provides legal team invoicing tools that comply with industry standards. You can customize templates for detailed invoices and use trust accounting features to securely manage client funds. Its reporting tools help you track billable hours and project profitability, making it easier to stay on top of your firm’s financial performance.
Standout features & integrations:
Features include customizable invoice templates that allow you to tailor the look of your billing documents. Trust accounting ensures you can manage client funds securely and comply with legal standards. The time tracking feature lets you log billable hours accurately, which is essential for legal professionals.
Integrations include Stripe, Box, Dropbox, Google Calendar, Outlook, Microsoft Office 365, Zapier, and Xero.
Pros and cons
Pros:
- Customizable templates
- Detailed reporting tools
- Tailored legal invoicing
Cons:
- Limited mobile functionality
- Complex setup process
TimeSolv is a billing and invoicing software tailored for legal firms and professionals. It assists with time tracking, invoicing, and expense management, helping legal teams manage their billing processes efficiently.
Why I picked TimeSolv: TimeSolv provides tools like trust accounting and client management. You can create detailed invoices that meet legal standards and accurately track billable hours and late payments. The reporting features help you understand your financial performance and keep track of client accounts.
Standout features & integrations:
Features include time tracking that enables you to log billable hours accurately. Trust accounting is built-in, ensuring compliance with legal standards. You can also manage expenses, linking them directly to client projects.
Integrations include Xero, Dropbox, NetDocuments, LawPay, LexCharge, Microsoft 365, Google Calendar, and Outlook.
Pros and cons
Pros:
- Comprehensive reporting
- Accurate time tracking
- Legal-specific features
Cons:
- Limited customization options
- Setup can be lengthy
ApprovalMax is an approval management software designed for businesses that need structured approval workflows. It serves teams that require efficient approval processes for accounts payable and receivable, ensuring compliance and control over financial transactions.
Why I picked ApprovalMax: ApprovalMax helps your team set up structured approval workflows to improve financial control. It automates approvals, reducing errors and speeding up decisions. The multi-step workflows ensure your financial processes follow company policies, and audit trails give you clear accountability and transparency.
Standout features & integrations:
Features include automated approval workflows that simplify decision-making. You can set up multi-step approvals to ensure compliance with financial policies. Audit trails provide transparency and accountability in the approval process, helping you track and manage all actions taken.
Integrations include Xero, QuickBooks Online, NetSuite, Microsoft Dynamics 365, Oracle Netsuite, MYOB, Sage Intacct, Google Workspace, Slack, and Dropbox.
Pros and cons
Pros:
- Provides audit trails
- Automated process management
- Structured approval workflows
Cons:
- Needs internet connection
- Steep learning curve
Wave is a free accounting software designed for freelancers and small business owners. It offers invoicing, accounting, and receipt scanning, providing essential financial management tools without the cost.
Why I picked Wave: Wave offers free invoicing and accounting tools, making it ideal for smaller operations without a large budget. You can create and send professional invoices, track payments, and manage accounting without fees. It also includes features like receipt scanning and automatic transaction imports, which help streamline financial tracking. Wave’s interface allows you to handle bookkeeping tasks with ease, even if you don’t have extensive accounting experience.
Standout features & integrations:
Features include free invoicing that lets you send unlimited invoices to clients. The accounting feature helps you track income and expenses, showing your financial health. Receipt scanning allows you to upload and manage receipts digitally, reducing paperwork and improving organization.
Integrations include Shoeboxed, Etsy, Zapier, Google Sheets, Slack, Stripe, Shopify, and Square.
Pros and cons
Pros:
- No upfront costs
- User-friendly interface
- Simple receipt scanning
Cons:
- No dedicated customer support
- Limited scalability
Other Sales Invoicing Software
Here are some additional sales invoicing software options that didn’t make it onto my shortlist but are still worth checking out.
- Paymo
For small teams
- FreshBooks
For freelancers
- Tipalti
For global payment processing
- QuickBooks Online
For small business accounting
- Sage Intacct
For financial management
- Xero
For cloud-based accounting
- Bill.com
For accounts payable automation
- PayPal Invoicing
For easy online payments
- NetSuite
For enterprise-level invoicing
- Invoice2Go
For mobile invoicing
Sales Invoicing Software Selection Criteria
When selecting the best sales invoicing software in this list, I considered everyday buyer needs and pain points, such as the ease of integration with existing systems and the ability to automate repetitive billing tasks. I also used the following framework to keep my evaluation structured and fair.
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Create and send invoices
- Track payment status
- Support multiple payment methods
- Generate financial reports
- Manage client information
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable invoice templates
- Multi-currency support
- Automated payment reminders
- Integration with accounting software
- Mobile app access
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation
- Customizable dashboard
- Quick access to features
- Minimal learning curve
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to interactive product tours
- Comprehensive user guides
- Webinars for training
- Readily available templates
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 support availability
- Response time for inquiries
- Availability of live chat
- Access to a knowledge base
- Dedicated account managers
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Features offered for the price
- Flexible pricing plans
- Free trial availability
- Discounts for annual subscriptions
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall user satisfaction
- Frequency of reported issues
- Positive feedback on features
- Comments on customer support
- Ease of implementation feedback
Trends In Sales Invoicing Software
In my research, I sourced countless product updates, press releases, and release logs from different sales invoicing software vendors. Here are some of the emerging trends I’m keeping an eye on.
- AI-Powered Insights: Sales invoicing tools are starting to incorporate AI to analyze financial data and offer insights. This helps businesses make informed decisions faster. For example, some vendors use AI to predict payment delays or suggest optimal pricing strategies.
- Blockchain for Security: With growing concerns over data security, some invoicing software integrates blockchain to ensure transaction integrity. This adds a layer of protection by recording transactions in a tamper-proof ledger.
- Subscription Billing Models: As more companies move to subscription services, invoicing software adapts to handle recurring billing efficiently. This trend is crucial for businesses needing to manage monthly subscriptions effortlessly.
- Eco-Friendly Invoicing: There’s a shift toward reducing paper use by offering fully digital invoicing solutions. Vendors focus on sustainability by providing features encouraging clients to opt for electronic invoices.
- Advanced Customization: Businesses want their invoices to reflect their brand identity. Advanced customization options let users tailor invoice designs to meet specific branding needs, offering more flexibility and personalization.
What Is Sales Invoicing Software?
Sales invoicing software is a powerful tool that assists businesses in creating, sending, and managing invoices efficiently. It is widely used by accountants, finance teams, and business owners to streamline the process of tracking billing and payments.
This software often includes features like automated invoicing, which allows users to set up recurring invoices and reminders, thus ensuring timely payments from clients. Payment tracking capabilities help maintain a clear record of outstanding and completed transactions, which is important for accurate financial management.
Features Of Sales Invoicing Software
When selecting the best invoicing software, look for the following key features.
- Automated invoicing: This feature allows you to schedule and send invoices automatically, saving time and reducing manual tasks.
- Payment tracking: Tracks payment status and alerts you to outstanding invoices, helping manage cash flow effectively.
- Multi-currency support: Handles transactions in various currencies, essential for businesses dealing with international clients.
- Customizable templates: Lets you tailor invoice designs to reflect your brand identity, enhancing professionalism.
- Expense tracking: Allows you to record and monitor expenses, providing a clear view of your financial health.
- Time tracking: Logs billable hours accurately, ensuring you invoice customers for all the time worked.
- Recurring billing: Facilitates automatic billing for subscriptions or regular services, simplifying invoicing.
- Audit trails: Offers a record of all transactions, including bank transfers, debit card, and credit card payments to ensure transparency and accountability.
- AI-powered insights: Analyzes financial data to offer insights, aiding in informed decision-making.
- Blockchain security: Provides enhanced security for transactions, protecting against data tampering.
Benefits Of Sales Invoicing Software
Implementing sales invoicing software provides several benefits for your team and your business. Here are a few you can look forward to.
- Time savings: Automated invoicing and payment tracking reduce manual work, allowing your team time to focus on other tasks.
- Improved cash flow management: Payment tracking and reminders help ensure timely payments, keeping cash flow steady.
- Enhanced accuracy: Features like time tracking and expense management minimize errors in billing, ensuring accurate invoices.
- Better financial insights: AI-powered insights and reporting tools offer a clearer view of your financial health, aiding decision-making.
- Brand consistency: Customizable templates let you maintain a consistent brand image across all invoices, enhancing professionalism.
- Security assurance: Blockchain and audit trails provide secure and transparent transaction records, protecting your business data.
- Global reach: Multi-currency support enables you to handle international transactions effortlessly, expanding your business opportunities.
Costs & Pricing Of Sales Invoicing Software
Selecting sales invoicing software requires understanding the various pricing models and plans available. Costs vary based on features, payment terms, team size, add-ons, and more. The table below summarizes standard plans, average prices, and typical features of sales invoicing software solutions.
Plan Comparison Table for Sales Invoicing Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, payment tracking, and limited support. |
| Personal Plan | $5-$25/user/month | Customizable templates, expense tracking, and multi-currency support. |
| Business Plan | $30-$60/user/month | Automated invoicing, time tracking, and detailed reporting. |
| Enterprise Plan | $70-$120/user/month | AI-powered insights, advanced security, and extensive integration options. |
Sales Invoicing Software FAQs
Here are some answers to common questions about sales invoicing software.
What is the difference between billing software and sales invoicing software?
Billing software covers the overall process of charging for services, whereas invoicing software focuses on creating and sending payment requests. Integrating both systems can improve data management and operational efficiency. Understanding your business needs is important to choosing the appropriate solution.
Can I customize invoices with sales invoicing software?
Yes, most sales invoicing software allows you to customize invoices to reflect your brand. You can usually adjust templates to include your logo, color scheme, and specific fields. This helps maintain brand consistency and creates a professional appearance for your clients.
How do I choose the right sales invoicing software plan for my business?
When selecting a plan, consider your business size, invoicing volume, and specific needs. Free plans suit startups or freelancers, while larger businesses may need advanced features offered in paid plans. Evaluate the features and costs to ensure the plan meets your business requirements.
Is sales invoicing software suitable for all types of businesses?
Yes, businesses of all sizes and industries can use sales invoicing software. It is especially beneficial for small businesses that may not have a dedicated accounting department or the resources to manually create and manage invoices.
Can sales invoicing software integrate with other business systems?
Many sales invoicing software programs offer integration with other business systems, such as accounting, inventory management, and customer relationship management (CRM) software. This allows for a seamless data flow between departments, saving time and improving accuracy.
What’s Next?
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