21 Best Accounting Workflow Management Software Reviewed in 2024
Best Accounting Workflow Management Software Shortlist
Here’s my pick of the 10 best software from the 21 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
The right accounting workflow management software can help you streamline your accounting processes and improve efficiency. But finding the best tool for your unique business requirements can be a challenge, especially with so many options available.
In this post, I use my experience in financial management to build a complete list of the best accounting workflow management software. For each review, I’ll go over the pros and cons, features, and integrations that make these tools stand out among the rest.
Whether you’re an SMB or a large enterprise, I know you’ll source your next accounting software in the list below.
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Best Accounting Workflow Management Software Summary
| Tools | Price | |
|---|---|---|
| BQE Core | Pricing upon request | Website |
| TaxDome | From $58/user/month (billed annually) | Website |
| Canopy | From $22/user/month (min 5 seats) | Website |
| Uku | From $38/user/month | Website |
| Firm360 | From $59/user/month (min 3 seats) | Website |
| Aero | From $135/user/month | Website |
| Onvio Firm Management | From $1,680/year + $99/user/year | Website |
| Xenett | From $6/user/month | Website |
| CCH iFirm | Pricing upon request | Website |
| Pixie | From $129/month (unlimited users) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Accounting Workflow Management Software
As you work through your own unique software selection process, keep the following points in mind:
- Understand Your Firm’s Needs: Before diving into the selection process, it’s important to evaluate and understand the specific needs of your accounting firm. This involves identifying the key functionalities that the software must have to address your firm’s pain points.
- Consider the Price Point: While it might be tempting to go for the cheapest option available, it’s important to consider the long-term value and benefits of the software. Evaluate the total cost of ownership, including implementation, training, and ongoing support before making a decision.
- Evaluate Cloud vs. On-Premise Solutions: The choice between cloud-based and on-premise software is a significant consideration. Cloud-based solutions offer benefits such as regular updates, scalability, and remote access, which are essential for firms with remote or distributed teams. On the other hand, on-premise solutions might be preferred by firms with specific security or compliance requirements.
- Check for Integration Capabilities: Integration with other tools and systems your firm already uses is crucial for seamless workflow management. Ensure that the software can integrate with your existing accounting software, CRM, document management systems, and other essential tools. This will help avoid data silos and streamline processes.
- Assess User-Friendliness and Support: The software should be easy to use and come with adequate support and training resources. A user-friendly interface will ensure the team can quickly adapt to the new system without extensive training. Additionally, reliable customer support is essential for addressing any issues that arise during implementation and daily use.
Best Accounting Workflow Management Software Reviews
Below, I provide an in-depth analysis and overview of each accounting workflow management software. I will walk you through the pros and cons of each tool, their features, and their best use cases.
BQE Core is an all-in-one accounting and invoicing software designed for architecture, consulting firms, engineering, and professional services. It offers real-time project status updates and automated reporting, making it ideal for firms needing advanced project management and financial insights.
Why I picked BQE Core: BQE Core provides strong capabilities in providing real-time project status updates and automated reporting. This tool stands out due to its ability to offer real-time visibility into project performance, which is important for making informed decisions and improving project outcomes. Additionally, its automated reporting features save time and provide deeper insights into project and client profitability.
Standout features & integrations:
Features include real-time visibility into project progress and budget utilization, automated reporting with customizable dashboards, task allocation, and forecasting.
Integrations include QuickBooks, Xero, MYOB, Dropbox, Google Drive, Microsoft Outlook, Slack, Salesforce, HubSpot, and Zapier.
Pros and cons
Pros:
- Real-time project updates
- Automated reporting
- Robust task allocation
Cons:
- Limited customization options
- Customization limitations
TaxDome is a strong practice management software designed for tax and accounting firms, offering a suite of tools to streamline client communication and document management.
Why I picked TaxDome: TaxDome offers advanced client communication and document management capabilities through an integrated built-in messenger. Combined with a secure client portal, the software stands out most for firms that prioritize seamless client interactions and secure document exchanges.
Standout features & integrations:
Features include a secure client portal, built-in messenger, notifications, unlimited clients and storage, and free support and education. TaxDome also offers customizable digital intake forms, time and billing integration, and automated workflows to enhance efficiency.
Integrations include QuickBooks Online, Calendly, Stripe, CPACharge, Zapier, Drake, UltraTax, Lacerte, CCH, and TaxWise.
Pros and cons
Pros:
- Unlimited clients and storage
- Built-in messenger
- Secure client portal
Cons:
- Limited API access
- Occasional integration issues
Canopy is an accounting firm workflow management solution that integrates client engagement, document management, workflow management, time and billing, and tax resolution into a single platform. This makes it an ideal solution for streamlining day-to-day operations and enhancing efficiency for accounting firms.
Why I picked Canopy: Canopy is known for its advanced all-in-one practice management capabilities. The software’s large suite of features cover every aspect of accounting practice management, from client engagement to document management and workflow optimization. Additionally, its intuitive interface streamlines complex workflows, allowing teams to collaborate efficiently and automate routine tasks, which enhances productivity and reduces errors.
Standout features & integrations:
Features include AI capabilities, strategic insights, a mobile app, a client portal, and tools for engagements and proposals. Canopy also offers solutions for time and billing, tax resolution, and document management.
Integrations include QuickBooks, Xero, Microsoft Office 365, Google Workspace, Zapier, Stripe, PayPal, Docusign, RightSignature, and Slack.
Pros and cons
Pros:
- Strong customer support
- User-friendly interface
- Comprehensive feature set
Cons:
- Complex setup process
- Limited customization options
Uku is an accounting workflow management tool offering CRM, time tracking, team collaboration, task management, billing, and workflow automation. It integrates with popular accounting platforms and provides resources like case studies, blogs, webinars, and a knowledge base.
Why I picked Uku: Uku is ideal for its strong automated workflows and CRM integration, which set it apart from other accounting workflow management software. Its ability to streamline complex processes and integrate seamlessly with CRM systems makes it best suited for accounting firms looking to enhance firm profitability and client satisfaction.
Standout features & integrations:
Features include automated workflows, CRM integration, time tracking, team collaboration, task management, and billing.
Integrations include Xero, QuickBooks, E-conomic, Tripletex, and Companies House.
Pros and cons
Pros:
- Time tracking
- CRM integration
- Automated workflows
Cons:
- Limited third party integrations
- Limited customization options
Firm360 is an accounting practice management software designed to streamline every aspect of an accounting firm's operations, from project management to billing. Its advanced project management capabilities allow firms to manage projects efficiently and effectively.
Why I picked Firm360: Firm360 comes with advanced project management features that allow users take their tasks and assignments into their own hands. With the ability to have a complete overview of their projects, teams can effectively eliminate manual entry errors and increase staff productivity. Additionally, Firm360's all-in-one system ensures there are no double entry errors and offers advanced reporting capabilities for further project analysis.
Standout features & integrations:
Features include project management, document management, client management, a client portal, time and billing, and advanced reporting. Firm360 allows users to stay on top of their team's workflow, monitor project progress in real-time, and access and organize documents effortlessly.
Integrations include QuickBooks, RightSignature, Microsoft Office 365, Google Drive, Dropbox, Box, Xero, Zapier, Slack, and Microsoft Teams.
Pros and cons
Pros:
- Comprehensive project management
- Advanced reporting capabilities
- Real-time project tracking
Cons:
- Limited customization options
- Steep learning curve
Aero is an advanced accounting workflow and practice management software designed specifically for accountants. It offers features such as built-in checklists, custom checklist creation, and detailed procedure guides for accounting and bookkeeping tasks.
Why I picked Aero: Aero provides a unique focus on built-in checklists and procedure guides, which are essential for maintaining consistency and accuracy in accounting tasks. To compliment this feature, the software also offers a large suite of tools that streamline task management, ensuring that deadlines are met and tasks are efficiently tracked, avoiding potential bottlenecks.
Standout features & integrations:
Features include built-in checklists for common accounting tasks, detailed procedure guides, and the ability to create and store custom checklists. Aero Workflow also offers real-time tracking of task status, built-in time tracking, and over 20 customizable reports for deep insights into firm performance.
Integrations include QuickBooks Online, QuickBooks Time, Office 365, Zapier, and an open API for custom integrations.
Pros and cons
Pros:
- Customizable reports
- Detailed procedure guides
- Built-in checklists
Cons:
- No built-in client portal
- Limited native integrations
Onvio Firm Management is a cloud-based accounting practice management software designed to streamline workflow and keep firms connected to their clients.
Why I picked Onvio Firm Management: Onvio Firm Management thrives off a strong cloud-based infrastructure, which allows for seamless integration with popular document-sharing platforms and enterprise-level security options. Along with this feature, it offers a flexible, web-based platform that supports firms of all sizes, ensuring data safety and accessibility from any device.
Standout features & integrations:
Features include document management, centralized client communication portals, and powerful time tracking and billing capabilities.
Integrations include Dropbox, Google Drive, Box, Microsoft Office, QuickBooks, Xero, Sage, FreshBooks, Zoho Books, and HubSpot.
Pros and cons
Pros:
- Mobile accessibility
- Secure client portals
- Comprehensive document management
Cons:
- Customization constraints
- Higher cost for additional users
Xenett is a software designed to streamline accounting workflows and financial close management. It is best known for its AI-based error detection and real-time collaboration features.
Why I picked Xenett: Xenett comes with unique AI-based error detection capabilities, which sets it apart from other accounting workflow management software. The tool's ability to automatically detect and correct errors in real-time significantly reduces the time spent on manual reviews. This makes it an invaluable asset for accounting firms looking to enhance accuracy and efficiency.
Standout features & integrations:
Features include AI-based error detection, centralized reconciliation status, intuitive reporting, task management, internal communication, and a client portal. Xenett also offers real-time error alerts, bulk operation management, and corrective suggestions for errors.
Integrations include QuickBooks Online, Xero, Google Drive, Dropbox, Box, Microsoft Office 365, Slack, Trello, Asana, and Zapier.
Pros and cons
Pros:
- Comprehensive reporting
- Real-time collaboration
- AI-based error detection
Cons:
- Limited customization
- Limited to QuickBooks and Xero
CCH iFirm is a cloud-based practice management ecosystem designed to increase efficiency in accounting practices. Its large suite of tools help to streamline workflow management for accountants.
Why I picked CCH iFirm: CCH iFirm runs on a cloud-based ecosystem that integrates various practice management functions into a single platform. Additionally, the software offers a centralized client database, job allocation, online invoicing, and capacity planning, all of which are essential for modern accounting practices.
Standout features & integrations:
Features include a centralized client database, job allocation, online invoicing, capacity planning, and analytics.
Integrations include Docusign, Microsoft Office, QuickBooks, Xero, MYOB, Sage, Dropbox, Google Drive, OneDrive, and Box.
Pros and cons
Pros:
- Effective capacity planning
- Comprehensive job allocation
- Centralized client database
Cons:
- Complex setup process
- Limited customization options
Pixie is a practice management software designed for accounting firms, offering features such as CRM, team management, workflow management, automation, and integrations. It’s best known for its workflow automation and client record centralization, helping firms streamline their processes and maintain organized client data.
Why I picked Pixie: Pixie offers users advanced workflow automation capabilities and the ability to centralize client records. Unlike other tools, Pixie stands out with its next-level automation features and centralized client data system that ensures all client information is easily accessible and organized. This makes it particularly effective for firms looking to enhance their operational efficiency and client management.
Standout features & integrations:
Features include automation of recurring tasks, internal target dates for compliance deadlines, and a GDPR-compliant client portal for secure document exchange and e-signatures. Pixie also offers pre-built templates and community resources to help firms optimize their workflows.
Integrations include QuickBooks, Xero, Zapier, Microsoft Office 365, Google Drive, Dropbox, RightSignature, Mailchimp, Slack, and Trello.
Pros and cons
Pros:
- Pre-built templates
- Centralized client data
- Comprehensive workflow automation
Cons:
- No mobile app
- Limited customization options
Other Accounting Workflow Management Software
Below is a list of additional accounting workflow management software that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.
- OfficeTools WorkSpace
Best for integrated time tracking and billing
- Financial Cents
Best for automated client reminders and task tracking
- Clio
Best for legal accounting features
- Xero
Best for cloud-based accounting
- FloQast
Best for financial close management
- Growfin
Best for revenue operations
- Keeper
Best for client collaboration
- Jetpack Workflow
Best for workflow automation
- QuickBooks
Best for small business accounting
- NetSuite
Best for ERP integration
- Karbon
Best for team collaboration
Related Accounting Software Reviews
If you still haven't found what you're looking for here, check out these tools closely related to accounting software that we've tested and evaluated.
- ERP Software
- POS Systems
- Billing Software
- Forecasting Software
- Merchant Account Services
- Expense Report Software
Accounting Workflow Management Software Selection Criteria
The criteria for choosing an accounting workflow management software should directly address buyer needs and common pain points, ensuring that the software serves its intended purpose effectively. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:
Core Functionality: 25% of Total Weighting Score
- General ledger management
- Accounts payable and receivable
- Financial reporting and analysis
- Budgeting and forecasting
- Bank reconciliation
Additional Standout Features: 25% of Total Weighting Score
- Integration with third-party applications
- Advanced data analytics and reporting tools
- Customizable dashboards
- Automation of repetitive tasks
- Mobile accessibility
Usability: 10% of Total Weighting Score
- Intuitive user interface
- Drag-and-drop functionality
- Customizable workflows
- Role-based access control
- Aesthetic design
Onboarding: 10% of Total Weighting Score
- Availability of training videos
- Interactive product tours
- Chatbots for instant support
- Webinars for in-depth training
- Pre-built templates for quick setup
Customer Support: 10% of Total Weighting Score
- 24/7 availability
- Multiple support channels (email, phone, chat)
- Dedicated account managers
- Comprehensive knowledge base
- Fast response times
Value For Money: 10% of Total Weighting Score
- Competitive pricing
- Transparent pricing models
- Flexible subscription plans
- Cost-benefit analysis
- Discounts for long-term commitments
Customer Reviews: 10% of Total Weighting Score
- Overall satisfaction ratings
- Feedback on ease of use
- Comments on customer support
- Insights on feature effectiveness
- User recommendations and testimonials
Trends for Accounting Workflow Management Software
Here are some trends I’ve noticed for accounting workflow management software, plus what they might mean for the future. I sourced countless product updates, press releases, and release logs to tease out the most important insights.
- Automation: Automation continues to revolutionize accounting by streamlining repetitive tasks such as data entry and payroll processing. This trend is vital as it saves time, reduces costs, and minimizes human errors, allowing accountants to focus on higher-value activities.
- Artificial Intelligence (AI): AI is set to play a significant role in accounting, as they can automate complex tasks, provide predictive insights, and enhance decision-making processes. The integration of AI in accounting software will enable firms to offer high-level advisory services and improve operational efficiency.
- Cloud Accounting Technology: Cloud-based solutions are transforming the accounting industry by enabling remote work and real-time collaboration. These technologies offer enhanced security, scalability, and accessibility, making them indispensable for modern accounting practices.
- Blockchain Technology: Blockchain is emerging as a powerful tool for ensuring transparency, immutability, and accuracy in financial transactions. Its adoption in accounting is expected to grow, providing benefits such as reduced fraud risks, streamlined auditing processes, and lower business costs.
- Data Analytics and Forecasting Tools: Data analytics and forecasting tools are becoming essential for accountants to uncover insights, identify trends, and make informed decisions. These tools enable proactive financial management and strategic planning, helping firms optimize cash flow, reduce costs, and improve investment decisions.
What Is Accounting Workflow Management Software?
Accounting workflow management software is a tool designed to automate and streamline the various processes involved in managing financial tasks within an organization. It’s used by accountants, financial managers, and business owners to ensure accuracy, compliance, and efficiency in financial operations.
The components of accounting workflow management software typically include modules for accounts payable and receivable, general ledger, payroll, and financial reporting. These modules work together to provide a strong solution for managing financial data, ensuring that all transactions are recorded accurately and in compliance with regulatory standards.
Features of Accounting Workflow Management Software
When choosing accounting workflow management software, it's important to understand the key features that help you manage your financial processes effectively. Here are the most important features to look for:
- Automation: Reduces manual data entry and minimizes errors, saving time and increasing accuracy.
- Integration: Connects with other business systems like CRM and ERP, ensuring seamless data flow across your organization.
- Real-Time Reporting: Provides up-to-date financial information, helping you make informed decisions quickly.
- User Permissions: Allows you to control access to sensitive financial data, enhancing security and compliance.
- Customizable Workflows: Lets you tailor processes to fit your specific business needs, improving efficiency.
- Scalability: Grows with your business, ensuring the software remains useful as your company expands.
- Mobile Access: Enables you to manage your finances on the go, providing flexibility and convenience.
- Audit Trail: Tracks all changes and transactions to easily identify and resolve discrepancies.
- Customer Support: Offers assistance, ensuring you can resolve issues quickly.
- Cost Management: Helps you track and control expenses, improving your overall financial health.
Benefits of Accounting Workflow Management Software
Accounting workflow management software not only enhances efficiency but also ensures accuracy and compliance, making it a valuable asset for any business. Below are some of the primary benefits of using accounting workflow management software:
- Increased Efficiency: By automating repetitive tasks and streamlining processes, the software significantly reduces the time and effort required to complete accounting tasks, allowing staff to focus on more strategic activities.
- Enhanced Accuracy: The software minimizes human errors by automating data entry and calculations, ensuring that financial records are precise and reliable.
- Improved Compliance: With built-in compliance features, the software helps organizations adhere to regulatory requirements, reducing the risk of legal issues and penalties.
- Better Collaboration: The software facilitates seamless communication and collaboration among team members, enabling them to work together more effectively and share information in real time.
- Cost Savings: By reducing the need for manual labor and minimizing errors, the software helps organizations save on operational costs, ultimately improving their bottom line.
Investing in accounting workflow management software can transform the way your organization handles its financial processes, leading to greater efficiency, accuracy, and cost savings. This makes it a smart choice for any business looking to stay competitive in the market.
Costs & Pricing of Accounting Workflow Management Software
Selecting the right accounting workflow management software involves understanding the different pricing plans and features that fit your specific needs. Whether you are a small business looking for basic tools or a large enterprise requiring advanced features, accounting workflow management software offers several pricing options to meet various requirements.
Below is a breakdown of the typical plans and pricing associated with this type of software.
Plan Comparison Table for Accounting Workflow Management Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic task management, limited users, and basic reporting |
| Personal Plan | $10 - $30 per user/month | Task management, basic automation, limited integrations, and basic support |
| Business Plan | $50 - $90 per user/month | Advanced task management, workflow automation, integrations, and advanced reporting |
| Enterprise Plan | Custom Pricing | Full feature set, unlimited users, advanced security, and dedicated support |
When choosing a plan, consider your business size and feature needs, balancing costs with the essential tools required to manage your accounting workflows effectively.
Accounting Workflow Management Software FAQs
Here are some frequently asked questions I’ve received regarding accounting workflow management software.
How can I integrate accounting workflow management software with my existing ERP system?
Most accounting workflow management software offers integration capabilities with popular ERP systems. You will typically need to use APIs or middleware to facilitate the data exchange between the two systems. Check the software documentation for specific integration guides or consult with the software provider’s support team for assistance.
What are the best practices for migrating data to a new accounting workflow management software?
When migrating data, start by backing up your existing data. Cleanse the data to remove any duplicates or errors. Use the import tools provided by the new software to map your data fields correctly. Conduct a test migration to ensure everything transfers accurately before performing the final migration.
How do I ensure data security and compliance when using accounting workflow management software?
Ensure the software complies with relevant regulations such as GDPR or SOX. Use strong, unique passwords and enable multi-factor authentication. Regularly update the software to patch any security vulnerabilities. Additionally, restrict access to sensitive data based on user roles and permissions.
Can accounting workflow management software handle multi-currency transactions?
Yes, many accounting workflow management software solutions support multi-currency transactions. They can automatically convert currencies based on real-time exchange rates and generate reports in different currencies. Verify that the software you choose supports the specific currencies you deal with.
What kind of customer support can I expect from accounting workflow management software providers?
Customer support varies by provider but typically includes options like email support, live chat, and phone support. Some providers also offer dedicated account managers, online knowledge bases, and community forums. Check the support hours and response times to ensure they meet your business needs.
How can I customize the accounting workflow management software to fit my business processes?
Most software solutions offer customization options such as custom fields, workflows, and reports. You can often tailor the software to match your specific business processes by configuring these settings. Some providers also offer professional services to help with more complex customizations.
How do I measure the ROI of accounting workflow management software?
Measure ROI by comparing the costs of the software against the benefits it provides. Track metrics such as time saved on manual processes, reduction in errors, and improved financial reporting accuracy. Calculate the financial impact of these improvements to determine the software’s ROI.
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