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Procurement software is a valuable asset for any company, helping teams reduce costs and streamline purchasing processes. However, choosing the right procurement software can be difficult with so many options available. 

Using my experience in finance and accounting software, I have tested and compared several top procurement tools. My in-depth reviews will guide you in finding the best software to meet your specific needs, and I’m confident that the list below will help you discover the right solution for your business.

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Best Procurement Software Summary

This comparison chart summarizes pricing details for my top procurement software selections to help you find the best one for your budget and business needs.

Tool Best For Trial Info Price
1
Spendflo

The executive dashboard in Spendflo provides insights into spending patterns and helps in decision-making.

Best for SaaS procurement

Free demo available

From $18,000/year Website
2
Gatekeeper

Gatekeeper's reports show detailed analytics and insights on vendor and contract performance to aid procurement decision-making.

Best for vendor performance tracking

Free demo available

From $1,245/month Website
3
Coupa

Coupa helps businesses manage spending, expenses, and payments efficiently.

Best for AI-driven spend management

Free demo available

From $11/user/month Website
4
Tipalti

Tipalti automates payments, accounts payable, and expense management for businesses.

Best for finance automation integration

Free demo available

From $447/month Website
5
Kissflow Procurement Cloud

Kissflow Procurement Cloud offers source-to-pay, supplier management, contract management, and analytics.

Best for rapid workflow processing

Free demo available

From $1500/month Website
6
GEP SMART

GEP SMART offers AI-powered supply chain solutions and advanced analytics tools.

Best for unified source-to-pay processes

Free demo available

Pricing upon request Website
7
Tradogram

Tradogram streamlines purchasing and improves spend visibility for various industries.

Best for customizable workflows

Free plan available

From $198/month Website
8
ClickUp

ClickUp manages tasks, documents, workflows, and team collaboration efficiently.

Best for tracking purchase requests

14-day free trial + free plan available

From $7/user/month (billed annually) Website
9
Fraxion

Fraxion offers spend management with budget control, AP automation, and analytics.

Best for spending visibility and control

Free demo available

Pricing upon request Website
10
Medius

Medius automates purchasing, improving cost control, compliance, and efficiency.

Best for AP and procurement integration

Free demo available

Pricing upon request Website

How to Choose Procurement Software

It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:

FactorWhat to Consider?
ScalabilityWill the software grow with your business?
IntegrationsDoes it integrate with your existing systems?
CustomizabilityCan you tailor the software to meet your specific needs?
Ease of UseHow quickly can your team learn to use the software?
BudgetDoes the software fit within your financial constraints?
Security SafeguardsDoes it offer robust security features to protect your data?
Vendor SupportWhat kind of customer support does the vendor provide?
ReportingDoes it offer comprehensive reporting and analytics
Use this checklist to keep your software selection process organized and focused.

Best Procurement Software Reviews

Below are my detailed summaries of the best procurement software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.

Best for SaaS procurement

  • Free demo available
  • From $18,000/year
Visit Website
Rating: 4.6/5

Spendflo is a procurement software designed to help your team manage software purchases and renewals more effectively. It offers tools to oversee your software subscriptions, negotiate better deals, and keep track of spending. 

Why I picked Spendflo: I like its intake management feature, which simplifies the process of handling new software requests. This tool guides you through each step, making it easier to adopt new processes and ensure that all necessary approvals are obtained before making a purchase. Another useful feature is the workflow engine, which helps you keep track of procurement tasks and monitor their progress. With this tool, you can see where each request stands, who is responsible for the next step, and any potential delays.

Standout features & integrations:

Features include shadow IT discovery, vendor intelligence, spend optimization, dynamic license management, procurement-as-a-service, Flo AI, reporting, vendor management, and third-party risk assessment.

Integrations include NetSuite, Adobe, Asana, BambooHR, Figma, FreeAgent, Freshdesk, GitHub, Google, HiBob, HubSpot, and Jira.

Pros and cons

Pros:

  • Intake and renewal management
  • Good vendor management features
  • Comprehensive spend visibility

Cons:

  • Could have more customization options for specific business needs
  • The initial setup and configuration can be time-consuming

Best for vendor performance tracking

  • Free demo available
  • From $1,245/month
Visit Website
Rating: 4.5/5

Gatekeeper is a cloud-based platform designed to help businesses manage their vendor and contract lifecycles. It centralizes contract storage, automates workflows, and enhances compliance monitoring, providing a comprehensive solution for procurement needs. 

Why I picked Gatekeeper: I like its vendor lifecycle management features that provide a comprehensive view of vendor information, including performance metrics and risk assessments. This holistic approach enables your procurement team to make informed decisions when selecting and managing suppliers, ultimately fostering stronger and more reliable vendor relationships. Furthermore, Gatekeeper's workflow engine allows you to automate approval processes and contract workflows, ensuring that procurement activities adhere to your organization's policies and standards.

Standout features & integrations:

Features include contract lifecycle management, smart forms, global search, AI Extract™, eSign, workflow engine, employee portal, vendor portal, balanced scorecards, spend module, and a risk module.

Integrations include Microsoft Dynamics 365 CRM, Google Sheets, Slack, Microsoft Teams, Gmail, Microsoft Outlook, Xero, DocuSign, HubSpot, Microsoft Excel, and Jira Software Cloud.

Pros and cons

Pros:

  • Customizable workflows
  • Secure storage for sensitive documents
  • Integrated vendor management features

Cons:

  • Complex workflows can be challenging to set up
  • Pricing may be high for small businesses

Best for AI-driven spend management

  • Free demo available
  • From $11/user/month
Visit Website
Rating: 4.2/5

Coupa is an advanced spend management platform designed for businesses to better manage their procurement, expenses, and payments. It primarily serves finance and procurement teams, offering tools to enhance their control over company spending and supplier interactions.

Why I picked Coupa: Coupa offers an all-in-one platform that integrates procurement, invoicing, and expense management. It allows users to easily track and manage spending while ensuring compliance with company policies. Additionally, the platform provides real-time insights into spending trends and supplier performance, helping identify cost-saving opportunities through its advanced analytics.

Standout features & integrations:

Features include procurement management, expenses tracking, and invoicing automation. You can also benefit from real-time analytics and reporting tools that provide insights into your spending patterns. 

Integrations include SAP, NetSuite, Workday, Microsoft Dynamics, Salesforce, Amazon Business, Alibaba, Slack, and Docusign.

Pros and cons

Pros:

  • Real-time analytics
  • Comprehensive spend visibility
  • Compliance tracking

Cons:

  • Steep learning curve
  • Requires regular updates

Best for finance automation integration

  • Free demo available
  • From $447/month
Visit Website
Rating: 4.3/5

Tipalti offers an advanced payment automation solution tailored for growing businesses, focusing on simplifying accounts payable, mass payments, procurement, and expense management.

Why I picked Tipalti: Tipalti automates invoice processing and manages global payments across more than 120 currencies. It integrates efficiently with popular accounting software like Oracle NetSuite, QuickBooks, and Microsoft Dynamics, enabling finance teams to focus on growth. The platform also includes AI-driven approval workflows and advanced purchase order management. Additionally, the Tipalti Card offers enhanced control over corporate spending.

Standout features & integrations:

Features include automated invoice processing, AI-driven approval processes, and global payment capabilities in 120 currencies. You can also manage supplier information and automate purchase order matching. The platform offers a self-billing module to ensure compliance.

Integrations include NetSuite, QuickBooks, Microsoft Dynamics, Xero, Sage Intacct, SAP, BlackLine, Bill.com, Expensify, and Zoho Books.

Pros and cons

Pros:

  • Scalable mass payments
  • Global payment capabilities
  • AI-driven approval processes

Cons:

  • Complexity for small businesses
  • Learning curve

Best for rapid workflow processing

  • Free demo available
  • From $1500/month
Visit Website
Rating: 4.4/5

Kissflow Procurement Cloud is a flexible source-to-pay platform that adapts to unique business needs. It provides strategic sourcing, procure-to-pay, supplier management, contract management, inventory management, invoice automation, and spend analytics.

Why I picked Kissflow Procurement Cloud: Kissflow Procurement Cloud uses low-code and no-code tools for easy customization and rapid deployment. It automates procurement processes, enhancing visibility and operational efficiency. With its user-friendly interface and reliable customer support, it’s a preferred choice for many organizations. Plus, the platform can be fully implemented within eight weeks, enabling faster adoption.

Standout features & integrations:

Features include strategic sourcing, procure-to-pay, supplier management, contract management, inventory management, invoice automation, and spend analytics. You can also customize workflows to fit your specific needs using low-code and no-code tools.

Integrations include SAP, Oracle, Microsoft Dynamics, QuickBooks, Xero, NetSuite, Salesforce, Zoho CRM, HubSpot, and Slack.

Pros and cons

Pros:

  • Flexible customization
  • Rapid deployment
  • Comprehensive spend analytics

Cons:

  • Initial setup complexity
  • Limited offline access

Best for unified source-to-pay processes

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.2/5

GEP SMART is a global provider of AI-powered procurement and supply chain solutions, serving industries such as automotive, life sciences, and retail. Its key offerings include procurement management, supply chain management with GEP NEXXE, and advanced analytics powered by GEP QUANTUM.

Why I picked GEP SMART: GEP SMART offers integrated solutions combining strategy, software, and managed services, tailored to meet unique business needs. Its tools are designed to enhance operational efficiency and profitability. The software also emphasizes customer-centric solutions that promote resilience and sustainability in supply chains, leveraging deep industry expertise to support strategic and financial objectives.

Standout features & integrations:

Features include tools for procurement management, supply chain management, and advanced analytics. With GEP SMART, you can manage procurement more efficiently. GEP NEXXE helps you streamline your supply chain operations, and GEP QUANTUM offers advanced analytics to support decision-making.

Integrations include SAP, Microsoft Dynamics, Coupa, Ariba, Workday, NetSuite, Salesforce, JD Edwards, and Infor.

Pros and cons

Pros:

  • AI-driven solutions
  • Industry-specific expertise
  • Comprehensive toolset

Cons:

  • Complex implementation
  • Limited user community

Best for customizable workflows

  • Free plan available
  • From $198/month
Visit Website
Rating: 4.5/5

Tradogram is an all-in-one procurement management software that streamlines purchasing processes and improves spend visibility. It serves industries such as education, healthcare, and manufacturing.

Why I picked Tradogram: Tradogram offers supplier management, budget tracking, and customizable purchase orders to streamline procurement activities. It enables control over inventory and enforcement of budget policies directly within the platform. Plus, the intuitive interface promotes efficient collaboration between teams and suppliers.

Standout features & integrations:

Features include supplier management, budget tracking, and customizable purchase orders. You can control inventory and manage budgets within the platform. The software also supports procure-to-pay and strategic sourcing.

Integrations include QuickBooks, Xero, SAP, Microsoft Dynamics, NetSuite, Dropbox, Box, Google Drive, and OneDrive.

Pros and cons

Pros:

  • Customizable purchase orders
  • Supplier management tools
  • Budget tracking

Cons:

  • Limited advanced features
  • No mobile app

Best for tracking purchase requests

  • 14-day free trial + free plan available
  • From $7/user/month (billed annually)

ClickUp is a project management tool designed for teams and businesses of various sizes to manage tasks, documents, and workflows efficiently. Its primary functions include task management, resource management, and team collaboration.

Why I picked ClickUp: ClickUp stands out in project and task management due to its versatile features that cater to teams of all sizes. It offers robust task management, enabling teams to track purchase requests, approvals, and vendor communications in a centralized platform. Additionally, the software's real-time collaboration features enable team members to update and communicate on purchase requests instantly, while automation features can help streamline approval processes, making it easy to track and manage requests efficiently.

Standout features & integrations:

Features include task management with multiple views, automation of workflows, and integrated whiteboards. Your team can also benefit from shared documents and templates to get started quickly. Additionally, ClickApps allow you to configure and optimize your workspace further.

Integrations include Slack, Google Drive, Dropbox, Outlook, Zoom, GitHub, GitLab, Bitbucket, Microsoft Teams, and OneDrive.

Pros and cons

Pros:

  • Multiple task views
  • Workflow automation
  • Detailed task cards

Cons:

  • Overwhelming for new users
  • Requires technical knowledge

Best for spending visibility and control

  • Free demo available
  • Pricing upon request

Fraxion is a procure-to-pay software designed for mid-sized companies, with a focus on proactive spend management. It serves industries such as agriculture, education, government, and healthcare, offering key functions like purchase requisitions, budget control, accounts payable automation, and spend analytics.

Why I picked Fraxion: Fraxion optimizes budget management and enforces policy compliance by automating purchasing and accounts payable processes, ensuring precise and accountable spending. The PunchOut feature enhances daily spend management, while integration with financial systems streamlines auditing and reporting processes.

Standout features & integrations:

Features include automated purchasing workflows, budget control, and mobile access for on-the-go management. You can also benefit from spend analytics and complete visibility into your procurement processes. Accounts payable automation helps maintain compliance and reduces manual errors.

Integrations include Sage, NetSuite, SAP, Microsoft Dynamics 365, QuickBooks, Xero, Workday, Coupa, and Salesforce.

Pros and cons

Pros:

  • Strong approval management
  • PunchOut for spend management
  • Smooth financial integrations

Cons:

  • Requires training
  • Limited offline features

Best for AP and procurement integration

  • Free demo available
  • Pricing upon request

Medius is an advanced eProcurement software that automates and streamlines the procurement process for businesses. It’s ideal for companies seeking to improve cost control, compliance, and operational efficiency in their purchasing activities.

Why I picked Medius: Medius automates the entire procure-to-pay process, offering real-time spend analysis and budget control through customizable dashboards. Key features include automated requisitions, approvals, and purchase order generation, reducing manual tasks and minimizing errors. The software integrates smoothly with ERP systems and supports multi-currency transactions for international suppliers. Additionally, it ensures compliance with procurement policies through automated policy enforcement and detailed audit trails.

Standout features & integrations:

Features include automated buying processes, sophisticated search capabilities for easy item discovery, and real-time spend analysis. Your team can use these tools to reduce costs, minimize maverick spending, and improve purchasing control. Medius also offers automated invoice matching to purchase orders, ensuring timely payments and reducing manual processing.

Integrations include SAP, Microsoft Dynamics, Infor, Sage, IFS, Workday, QuickBooks, Epicor, and NetSuite.

Pros and cons

Pros:

  • Full visibility of spending
  • Real-time spend analysis
  • Automated invoice matching

Cons:

  • Steep learning curve
  • Dependence on internet connectivity

Other Procurement Software

Here are some additional procurement software options that didn’t make it onto my shortlist, but are still worth checking out:

  1. Bonfire

    For public sector procurement

  2. Basware

    For e-invoicing and AP automation

  3. Procol

    For procurement analytics

  4. Jaggaer

    For comprehensive supplier management

  5. Procurify

    For quick implementation and user-friendly design

  6. Zoho Creator

    For customizable procurement automation

  7. Precoro

    For unlimited approval workflows

  8. SPS Commerce

    For EDI compliance and partner onboarding

  9. Ivalua

    For a comprehensive source-to-pay platform

Procurement Software Selection Criteria

When selecting the best procurement software to include in this list, I considered common buyer needs and pain points like managing supplier relationships and ensuring compliance with procurement policies. I also used the following framework to keep my evaluation structured and fair: 

Core Functionality (25% of total weighting score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:

  • Manage vendor relationships
  • Automate purchase orders
  • Track inventory levels
  • Ensure compliance with procurement policies
  • Generate procurement reports

Additional Standout Features (25% of total weighting score)
To help further narrow down the competition, I also looked for unique features, such as:

  • Predictive analytics for spend forecasting
  • AI-driven supplier recommendations
  • Blockchain for transparent transaction history
  • Integration with IoT for real-time inventory tracking
  • Customizable procurement workflows

Usability (10% of total weighting score)
To get a sense of the usability of each system, I considered the following:

  • Intuitive user interface
  • Customizable dashboards
  • Mobile accessibility
  • Minimal learning curve
  • Responsive design

Onboarding (10% of total weighting score)
To evaluate the onboarding experience for each platform, I considered the following:

  • Availability of training videos
  • Availability of templates
  • Interactive product tours
  • Availability of chatbots
  • Availability of webinars

Customer Support (10% of total weighting score) To assess each software provider’s customer support services, I considered the following:

  • Availability of 24/7 support
  • Availability of a dedicated account manager
  • Fast response times
  • Comprehensive knowledge base
  • Availability of support in multiple languages

Value For Money (10% of total weighting score) To evaluate the value for money of each platform, I considered the following:

  • Competitive pricing
  • Flexible subscription plans
  • Transparent pricing structure
  • Availability of a free trial
  • Inclusion of all core features in base pricing

Customer Reviews (10% of total weighting score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:

  • Overall satisfaction rating
  • Frequency of software updates
  • Quality of customer support
  • Ease of integration with other tools
  • Feedback on user experience and interface design

In my research, I sourced countless product updates, press releases, and release logs from different procurement software vendors. Here are some of the emerging trends I’m keeping an eye on:

  • Artificial Intelligence (AI) and Machine Learning: These technologies are increasingly used to automate routine tasks and support more informed decision-making. For instance, AI can improve demand forecasting through predictive analytics.
  • Sustainability Focus: There is a growing focus on sustainable procurement practices, including the use of software to track and report sustainability metrics. Vendors are developing tools that help companies ensure their suppliers meet environmental and social standards.
  • Advanced Analytics: Procurement software is utilizing big data to deliver deeper insights into spending patterns and supplier performance. Platforms like GEP SMART provide advanced analytics to help companies optimize their procurement strategies.
  • Blockchain Technology: Blockchain is being used to enhance transparency and security in supply chains, as it helps verify the authenticity of goods and ensures compliance with contracts. 
  • Risk Management: Amid increasing global uncertainties, risk management features are becoming increasingly critical. Many procurement software solutions now include tools for assessing and mitigating supplier risks. SAP Ariba, for example, offers strong risk management capabilities within its platform.

What Is Procurement Software?

Procurement software is a tool that helps businesses manage purchasing processes and supplier relationships. Procurement managers, finance professionals, and supply chain managers generally use these tools to save time and reduce costs. 

Features including purchase order management, supplier tracking, and spend analysis are often a part of procurement software to help with organization, efficiency, and cost control. Overall, these tools ensure smoother and more efficient procurement operations.

Features of Procurement Software

When selecting procurement software, keep an eye out for the following key features:

  • Supplier Management: Manages supplier information, performance, and relationships to ensure reliable sourcing.
  • Purchase Order Management: Automates the creation, approval, and tracking of purchase orders to streamline the procurement process.
  • Spend Analysis: Provides insights into spending patterns and identifies cost-saving opportunities.
  • Contract Management: Centralizes the storage and management of procurement contracts to ensure compliance and mitigate risks.
  • Requisition Management: Facilitates the creation and approval of purchase requisitions to ensure proper authorization before purchasing.
  • Invoice Management: Automates the processing and matching of invoices with purchase orders and receipts to ensure accurate payments.
  • Catalog Management: Maintains an organized repository of approved products and services to simplify the ordering process.
  • Supplier Evaluation: Assesses supplier performance based on predefined criteria to ensure they meet quality and delivery standards.
  • Analytics and Reporting: Offers detailed reports and dashboards to monitor procurement activities and make data-driven decisions.
  • Integration Capabilities: Ensures smooth connectivity with other enterprise systems like ERP and accounting software for cohesive operations.

Benefits of Procurement Software

Implementing procurement software provides several benefits for your team and your business. Here are a few you can look forward to:

  • Time Savings: Automates repetitive tasks like purchase order creation and approval workflows.
  • Cost Reduction: Identifies cost-saving opportunities by analyzing spending patterns and supplier performance.
  • Improved Accuracy: Reduces errors by standardizing procurement processes and minimizing manual data entry.
  • Better Supplier Management: Centralizes supplier information, making it easier to track performance and manage relationships.
  • Enhanced Compliance: Ensures adherence to procurement policies and regulatory requirements through automated checks and balances.
  • Increased Visibility: Provides real-time insights into procurement activities, helping you make informed decisions.
  • Simplified Reporting: Generates detailed reports on procurement metrics and KPIs, aiding in performance evaluation and strategic planning.

Costs and Pricing of Procurement Software

Selecting procurement software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in procurement software solutions:

Plan Comparison Table for Procurement Software

Plan TypeAverage PriceCommon Features
Free Plan$0/user/monthBasic procurement, limited integrations, and basic reporting
Personal Plan$5-$25/user/monthAdvanced procurement, custom integrations, enhanced reporting, and email support
Business Plan$30-$75/user/monthComprehensive procurement, workflow automation, premium integrations, and support
Enterprise Plan$80-$150/user/monthFull procurement suite, advanced analytics, dedicated support, and custom SLAs
A breakdown of procurement software plan types and their costs and features.

Procurement Software FAQs

Here are some answers to common questions about procurement software:

How does procurement software integrate with existing ERP systems?

Procurement software usually offers integration capabilities with ERP systems through APIs or pre-built connectors. This helps ensure that data flows smoothly between your procurement software and ERP, avoiding duplicate entries and manual data entry. You should check with your vendor to confirm compatibility and inquire about any additional costs involved in setting up these integrations.

What kind of support can we expect from procurement software vendors?

Support options vary by vendor and usually include email, live chat, and phone support. Some vendors provide 24/7 support, while others have set hours. Many also offer extensive online resources, such as FAQs, tutorials, and user forums. It’s important to confirm the available support channels and their accessibility before making a purchase.

Can procurement software handle multi-currency and multi-language requirements?

Many procurement software solutions offer multi-currency and multi-language support, making them ideal for businesses operating across different countries. Users can typically set default currency and language preferences, ensuring the software accommodates global procurement needs.

How customizable is procurement software for unique business processes?

Most procurement software provides a variety of customization options to meet unique business needs. Typically, you can customize workflows, approval processes, and user permissions, with some solutions offering custom fields and reports. It’s advisable to discuss your specific requirements with the vendor to determine the level of customization available.

What are the common security features in procurement software?

Procurement software generally includes security features like data encryption, user authentication, and role-based access controls. Advanced solutions may also comply with industry standards such as GDPR and SOC 2. These security measures help safeguard sensitive procurement data from unauthorized access.

How do procurement software updates and upgrades work?

Vendors typically provide regular updates and upgrades to improve functionality and address any issues. These updates may be automatic or require manual installation, depending on the vendor. It’s important to verify whether updates are included in your subscription or come with additional costs. Regular updates help ensure your software stays up-to-date and secure.

What’s Next?

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Simon Litt
By Simon Litt

Simon Litt is the editor of The CFO Club, specializing in covering a range of financial topics. His career has seen him focus on both personal and corporate finance for digital publications, public companies, and digital media brands across the globe.