20 Best Purchase Order Software Reviewed In 2025
Best Purchase Order Software Shortlist
Here’s my shortlist of the best purchase order software:
Our one-on-one guidance will help you find the perfect fit.
Purchase order software helps finance teams create, approve, track, and store purchase orders in one centralized system. It streamlines procurement, reduces errors, and brings transparency to every transaction so you're never left wondering where a PO stands or why a cost appeared unexpectedly.
As a digital software expert with a background in financial management, I’ve spent years helping finance teams find tools that truly support their operations. Through my work with CFOs and finance professionals, I’ve seen how outdated systems lead to stalled approvals, scattered records, and budget surprises. Too often, teams settle for software that complicates rather than simplifies. I understand how important it is to get this decision right.
To help you avoid those pitfalls, I’ve reviewed and tested the top purchase order software on the market. After hours of analyzing user reviews and testing usability, I’ve curated a list to help you streamline procurement and bring spending under control.
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Why Trust Our Software Reviews
We’ve been testing and reviewing accounting software since 2023. We know how critical and difficult it is to make the right decision, which is why my team of software analysts and I have put together this software list. We invest in deep research to help our audience make better software purchasing decisions.
We’ve tested more than 2,000 tools for different finance and accounting use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & check out our software review methodology.
Best Purchase Order Software Summary
This comparison chart summarizes pricing details for my top purchase order software selections, helping you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for budget control | Free trial available | From $499/month | Website | |
| 2 | Best for purchase order approvals | Free demo available | Pricing upon request | Website | |
| 3 | Best for freelancers | 7-day free trial | From $9/user/month (billed annually) | Website | |
| 4 | Best for global enterprises | Free demo available | From $11/user/month | Website | |
| 5 | Best for custom workflows | Free demo available | From $1500/month | Website | |
| 6 | Best for supplier management | Free plan + demo available | From $198/month | Website | |
| 7 | Best for integrated apps | Free trial available | From $7.25/user/month | Website | |
| 8 | Best for spend visibility | Free demo available | Pricing upon request | Website | |
| 9 | Best for construction teams | 30-day free trial | From $3/month (up to 3 users) | Website | |
| 10 | Best for fast-growing companies | Free demo available | Pricing upon request | Website |
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LiveFlow
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.9 -
Float Financial
Visit Website -
Vena
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5
Best Purchase Order Software Reviews
Below are my detailed summaries of the best purchase order software that made it onto my shortlist. My reviews offer a thorough look at each tool’s key features, pros & cons, integrations, and ideal use cases to help you find the best one for you.
Precoro automates procurement processes and provides real-time budget control, ensuring all purchases stay within the allocated budgets. Its easy-to-use interface and customizable approval workflows are ideal for businesses with strict financial oversight, transparency, and purchase control.
Why I picked Precoro: Precoro provides automated approval workflows and purchase tracking in real-time for spending monitoring. You can easily set up budgets and receive instant alerts when limits are reached, which helps prevent overspending. The platform gives access to detailed reports on your team’s purchasing habits. Additionally, its user-friendly interface ensures your team can adopt it without much hassle while offering budget control tools that align with your financial goals.
Standout features & integrations:
Features include real-time budget tracking to prevent overspending, customizable approval workflows for efficient decision-making, and detailed spending reports for financial clarity.
Integrations include QuickBooks, Xero, NetSuite, Microsoft Dynamics 365, Oracle, SAP, and Slack.
Pros and cons
Pros:
- Easy supplier management
- Detailed expense tracking
- Real-time budget alerts
Cons:
- Limited supplier communication tools
- No inventory tracking
Procurify is a cloud-based procurement software that helps you manage your organization's purchasing process. It allows you to create, approve, and track purchase orders efficiently.
Why I picked Procurify: Procurify's purchase order management feature ensures proper tracking and approval of every PO, capturing all the information your accounts payable team needs. You can create and manage electronic purchase orders, automate their creation, and access them on mobile devices. This functionality reduces manual errors and speeds up the purchasing process. Additionally, Procurify offers customizable approval workflows that align with your organization's structure and policies. You can set different approval thresholds and customize notifications to ensure compliance with internal policies.
Standout features & integrations:
Features include purchase requisitions, expense management, receiving management, budget management, analytics and reporting, accounts payable automation, spending cards, mobile app access, punchout catalog integration, and customizable user roles.
Integrations include QuickBooks Online, QuickBooks Desktop, Netsuite, Sage Intacct, Microsoft Dynamics 365, API, and PunchOut.
Pros and cons
Pros:
- Real-time budget tracking
- Offers customizable reporting
- The mobile app allows for approvals and management on the go
Cons:
- Editing purchase order requests can be cumbersome
- Could use more advanced analytics features
Bonsai allows freelancers to create and send purchase orders while tracking payments and project expenses. It simplifies the procurement process and integrates invoicing and contract management tools.
Why I picked Bonsai: Bonsai intuitive templates help you stay professional while saving time on paperwork. You can easily track the status of each purchase order and ensure that nothing falls through the cracks. Additionally, it provides clear, organized records to help you manage your finances smoothly, giving you more time to focus on your work.
Standout features & integrations:
Features include straightforward purchase order management to simplify invoicing, contract and proposal templates to save time, and task management to keep projects on track.
Integrations include Stripe, PayPal, QuickBooks, Xero, Zapier, Google Calendar, Slack, Trello, Asana, and HubSpot.
Pros and cons
Pros:
- Automated order reminders
- Centralized financial records
- Simple PO creation process, tracking and approvals
Cons:
- Limited advanced features
- Limited for complex projects
Coupa supports complex procurement needs across multiple countries and regions. It provides real-time visibility into purchasing activities, allowing businesses to manage orders, suppliers, and budgets at scale.
Why I picked Coupa: Coupa has advanced procurement tools and analytics, suitable for global enterprises. The platform’s spend management capabilities allow your team to optimize purchasing decisions across multiple regions. Its real-time analytics provide insights into spending patterns and help identify cost-saving opportunities. You can also monitor supplier performance and ensure compliance with company policies.
Standout features & integrations:
Features include spend management tools that optimize purchasing decisions, real-time analytics for insights into spending patterns, and a scalable platform suited for large organizations.
Integrations include SAP, Oracle, NetSuite, Salesforce, Microsoft Dynamics 365, QuickBooks, Workday, Dropbox, Slack, and Google Workspace.
Pros and cons
Pros:
- Compliance tracking features
- Customizable purchase workflows
- Supplier performance tracking
Cons:
- Limited support for small vendors
- Long processing time for bulk orders
Kissflow Procurement Cloud is built to support customizable workflows, making it ideal for businesses with unique processes. It allows users to create, modify, and automate specific purchasing approvals for smooth and efficient procurement operations.
Why I picked Kissflow Procurement Cloud: Kissflow Procurement Cloud provides customizable workflows, allowing your team to design processes that match your procurement strategy. The budget tracking feature ensures you stay within financial limits and its vendor management capabilities keep your supplier relationships organized. Additionally, its reporting tools give your team valuable insights into procurement performance, helping you make data-driven decisions.
Standout features & integrations:
Features include a flexible workflow builder that adapts to your processes, budget tracking to maintain financial discipline, and vendor management to streamline supplier interactions.
Integrations include Salesforce, QuickBooks, NetSuite, Microsoft Dynamics 365, SAP, Oracle, Slack, Google Drive, Dropbox, and Docusign.
Pros and cons
Pros:
- Budget tracking with alerts
- Real-time spend visibility
- Drag-and-drop workflow builder
Cons:
- No vendor communication tools
- No batch order processing
Tradogram excels in supplier management, offering businesses tools to manage supplier relationships and streamline procurement. It offers collaboration features for enhanced supplier communications and detailed supplier insights and reporting for efficient, cost-effective purchasing.
Why I picked Tradogram: Tradogram offers features that help you maintain strong vendor relationships. It provides a centralized platform for all supplier interactions, making communication straightforward. It also offers full-featured purchase order management for tracking and managing orders efficiently. Its budget tracking capabilities ensure your purchasing aligns with financial goals.
Standout features & integrations:
Features include centralized supplier communication to streamline vendor interactions, purchase order management for efficient order tracking, and budget tracking to keep spending in check.
Integrations include QuickBooks, Xero, NetSuite, SAP, Oracle, Microsoft Dynamics 365, Salesforce, Slack, Dropbox, and Google Drive.
Pros and cons
Pros:
- In-depth procurement analytics
- Customizable purchase orders
- Real-time spend tracking
Cons:
- No automated PO numbering
- No batch order processing
Odoo connects purchase orders with inventory, accounting, and vendor management, enabling businesses to automate procurement tasks and maintain real-time visibility. Its flexible structure and deep integration capabilities allow users to customize the platform with additional apps as their needs and businesses grow.
Why I picked Odoo: Odoo integrates with various apps, allowing you to manage multiple aspects of your business from a single platform. It lets you manage everything from creating purchase orders to tracking supplier performance. You can automate your procurement workflows, track orders, monitor stock levels, and receive real-time purchase updates. The system also offers clear budget control tools, so you always know where your money goes.
Standout features & integrations:
Features include integration with inventory and sales for complete order management, customizable apps to fit specific business needs, and a unified platform that enhances workflow across departments.
Integrations include WooCommerce, Amazon, eBay, UPS, FedEx, PayPal, Stripe, Slack, Google Drive, and QuickBooks.
Pros and cons
Pros:
- Real-time stock updates
- Centralized procurement management
- Automated purchase workflows
Cons:
- No automated PO numbering
- Limited PO customization options
Fraxion tracks and approves purchases in real-time, helping businesses control procurement and manage expenses effectively. Its focus on transparent spend management optimizes purchasing decisions and maintains clear oversight of the procurement process.
Why I picked Fraxion: Fraxion offers unmatched spending visibility, allowing your team to track and manage expenses effectively. Its real-time reporting capabilities provide insights into spending patterns and help identify saving opportunities. The budget control features ensure that all purchases align with your financial objectives and its requisition management streamlines the order approval process.
Standout features & integrations:
Features include real-time reporting for insights into spending patterns, budget control to align purchases with financial goals, and requisition management to streamline order approvals.
Integrations include QuickBooks, Xero, Sage, Microsoft Dynamics 365, SAP, Oracle, NetSuite, Slack, Salesforce, and Google Workspace.
Pros and cons
Pros:
- Integrates expense management
- Mobile purchase order approvals
- Real-time budget tracking
Cons:
- Manual entry for bulk orders
- No batch PO processing
Digital Purchase Order is a cloud-based software that simplifies and automates business procurement. It manages multiple job sites, helps construction teams maintain cost control, and ensures all purchases align with project budgets.
Why I picked Digital Purchase Order: Digital Purchase Order offers customizable workflows, mobile accessibility, and tailored features for construction teams. With over 200 settings, it personalizes the purchase order management to fit your needs.
Standout features & integrations:
Features include real-time purchase order tracking, customizable approval workflows, and instant budget control. You can easily create and manage purchase orders, keeping everything in one place. Your team can access detailed reporting to keep a close eye on all purchases. Its integration with QuickBooks enhances financial synchronization, which is crucial for managing projects. Mobile access ensures your team can manage orders and approvals on-site, boosting efficiency in dynamic environments.
Integrations include Sage, QuickBooks, Xero, Microsoft Dynamics 365, SAP, Oracle, Procore, NetSuite, Yardi, and Viewpoint.
Pros and cons
Pros:
- Vendor collaboration options
- Instant budget control features
- Real-time PO tracking
Cons:
- Complex bulk order processing
- No built-in inventory tracking
Order.co supports fast-growing companies with its procurement and automation features. Its integration with accounting, inventory, and vendor management tools makes it easier to handle increased purchasing demand as the business scales.
Why I picked Order.co: With Order.co, you can centralize your purchasing operations and simplify ordering across multiple suppliers. It offers automated approval workflows, allowing your team to process orders faster and with fewer errors. Budget control tools give you insights into spending, ensuring you don’t exceed financial limits. Additionally, it offers detailed reporting, which helps you make informed decisions as your company scales.
Standout features & integrations:
Features include automated order management that reduces manual tasks, spending tracking for better financial insights, and supplier management to handle multiple vendor relationships efficiently.
Integrations include QuickBooks, NetSuite, Xero, Microsoft Dynamics 365, Oracle, SAP, Slack, Trello, Salesforce, and Shopify.
Pros and cons
Pros:
- Easy bulk order processing
- Real-time budget tracking
- Centralized supplier management
Cons:
- Inflexible approval process
- No custom PO status tracking
Other Purchase Order Software
Here are some additional purchase order software options that didn’t make it onto my shortlist, but are still worth checking out:
- Quadient AP By Beanworks
For invoice management
- Pairsoft
For ERP integration
- QuickBooks Online
For small businesses
- Zoho Books
For integrated accounting
- BILL
For automated payments
- Rossum
For AI-driven automation
- Xero
User-friendly features for small to medium-sized businesses
- Sage Intacct
For financial reporting
- Xledger
For cloud-based procurement
- ProcureDesk
For streamlined purchase approval workflows
Purchase Order Software Selection Criteria
When selecting the best purchase order software to include in this list, I considered common buyer needs and pain points like budget management and approval workflows. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Create and manage purchase orders
- Track order status and updates
- Handle supplier information
- Facilitate approval workflows
- Generate purchase order reports
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable templates
- Real-time budget tracking
- Supplier performance analytics
- Multi-language support
- Mobile app/cloud availability
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface design
- Easy navigation and menus
- Speed of task completion
- Clear instructions and tooltips
- User feedback and ratings
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to interactive product tours
- Use of templates and guides
- Live webinars or workshops
- Responsive chatbots for assistance
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Access to 24/7 support
- Availability of live chat services
- Comprehensive help center resources
- Response times for inquiries
- Quality of support documentation
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing compared to peers
- Balance of features and cost
- Availability of different pricing tiers
- Discounts for annual subscriptions
- User feedback on pricing satisfaction
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Frequency of positive feedback
- Commonly mentioned strengths
- Reported weaknesses or issues
- Trends in recent reviews
- User satisfaction ratings
How to Choose Purchase Order Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Will the software grow with your business needs? |
| Integrations | Does it integrate with your existing systems? |
| Customizability | Can you tailor the software to fit your processes? |
| Ease of Use | Is the software intuitive for your team to use? |
| Budget | Does the cost align with your financial plan? |
| Security Safeguards | Does it meet your security and compliance needs? |
| Support | Is there reliable customer support available? |
| User Feedback | What do other users say about their experience? |
Trends in Purchase Order Software
In my research, I sourced countless product updates, press releases, and release logs from different purchase order software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-driven insights: More vendors incorporate AI to provide predictive analytics and insights. This helps businesses forecast spending patterns and optimize procurement strategies.
- Sustainability tracking: There's a growing demand for features that help businesses track and report on sustainable sourcing. This trend is driven by increased consumer and regulatory pressure for transparency.
- Blockchain for transparency: Blockchain technology is being explored to enhance transparency in the procurement process. It creates an immutable record of transactions, which can be critical in industries that require a high level of traceability.
- Integrated risk management: Purchase order software is evolving to include risk assessment features. These help users evaluate supplier risks and make informed procurement decisions. By integrating these tools, businesses can reduce the likelihood of supply chain disruptions.
- Real-time collaboration: Real-time collaboration features, like shared dashboards and instant updates, are becoming more common, allowing teams across different locations to work together on procurement tasks. This is particularly useful for global enterprises that need synchronized operations.
What is Purchase Order Software?
Purchase order software is a tool that helps businesses create, manage, and track purchase orders digitally. It streamlines the procurement process by automating approvals, tracking order status, and improving accuracy in vendor communication.
Companies use purchase order software to control spending, ensure timely deliveries, and keep records organized, all in one place. It’s especially useful for finance, procurement, and operations teams looking to reduce manual work and gain visibility across purchasing workflows.
Features of Purchase Order Software
When selecting purchase order software, keep an eye out for the following key features:
- Automated order creation: Automatically generates purchase orders to save time and reduce manual errors.
- Approval workflows: Streamlines the approval process by creating customizable pathways for order sign-offs.
- Real-time tracking: Provides up-to-date information on order status, helping teams manage timelines effectively.
- Budget management: Ensures purchases align with financial goals by monitoring and controlling spending, including procure-to-pay processes to track and manage budgets from request to payment.
- Supplier management: Organizes supplier details and performance metrics to maintain strong vendor relationships, with features like catalogs to centralize product offerings and prices from approved suppliers.
- Purchase requisitions and order requests: Simplifies the process of requesting items, with automated purchase requisitions and order requests that move through defined workflows.
- Purchase order management: Automates purchase order management with tools for generating, tracking, and updating POs, reducing reliance on manual processes and eliminating errors.
- Discrepancy management: Identifies and manages discrepancies between purchase orders, invoices, and received goods, ensuring smooth operations.
- Notifications: Sends notifications to stakeholders regarding approval needs, order status, or discrepancies to keep everyone informed and reduce delays.
- Order numbers and tracking: Automatically assigns unique order numbers for better organization and quicker reference.
- Payment terms management: Tracks payment terms and ensures compliance with supplier agreements to avoid late fees or penalties.
- Procure-to-pay integration: Streamlines the entire procure-to-pay process, from purchase requests to final payment, improving efficiency and transparency.
- AI-driven insights: Offers predictive analytics to optimize procurement strategies and forecast spending patterns.
- Sustainability tracking: Monitors and reports on sustainable sourcing, meeting regulatory and consumer demands.
- Blockchain transparency: Enhances transaction transparency and traceability with blockchain technology for secure procurement.
- Integrated risk management: Assesses supplier risks to help avoid supply chain disruptions.
Benefits of Purchase Order Software
Implementing purchase order management software provides several benefits for your team and your business. Here are a few you can look forward to:
- Time savings: Automated order creation and approval workflows reduce the time spent on manual tasks.
- Improved accuracy: Real-time tracking and order management minimize errors and ensure accurate order processing.
- Financial control: Budget management features help keep spending in check and align purchases with financial goals.
- Enhanced vendor relationships: Supplier management tools maintain organized vendor data and track performance.
- Informed decision-making: AI-driven insights and analytics provide valuable data for optimizing procurement strategies.
- Eco-friendly practices: Sustainability tracking helps your business monitor and report on environmentally friendly sourcing.
- Risk mitigation: Integrated risk assessment features identify and manage supplier risks, reducing potential disruptions.
Costs and Pricing of Purchase Order Software
Selecting purchase order and procurement software requires understanding the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more.
The table below summarizes common plans, their average prices, and typical features included in purchase order software solutions:
Plan Comparison Table for Purchase Order Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic order creation, simple tracking, and limited support. |
| Personal Plan | $5-$25/user/month | Order management, approval workflows, and basic reporting. |
| Business Plan | $30-$60/user/month | Advanced tracking, supplier management, and budget controls. |
| Enterprise Plan | $65-$100/user/month | Customizable workflows, AI insights, risk management, and full support. |
Purchase Order Software FAQs
Here are some answers to common questions about purchase order software:
How can purchase order software help with approval workflows?
Purchase order software streamlines approval workflows. It lets you set custom routing rules for different departments, amounts, or vendor types. You can also automate multi-level approvals, add checks for compliance, and receive real-time notifications.
This ensures every purchase follows your internal policies, reduces delays, and limits unauthorized spend. With digital audit trails, you always have proof of every approval step for audits or reviews.
Can purchase order software integrate with my existing accounting system?
Yes, most purchase order software integrates with major accounting systems like QuickBooks, NetSuite, and Xero. These integrations eliminate double entry by syncing POs, invoices, and payments automatically.
This saves time, reduces mistakes, and keeps your financial records up to date. For more complex needs, many platforms offer open APIs or custom connectors to support ERP or enterprise finance stacks.
How does purchase order software handle multiple currencies?
Purchase order software typically lets you create and manage orders in various currencies, making it easy to support global transactions. It handles automatic conversion based on current rates and tracks spending by currency. Finance teams can also generate consolidated reports, manage approvals across regions, and maintain compliance with cross-border purchasing policies.
What security features does purchase order software offer?
Modern purchase order processing software prioritizes security with features such as SSL encryption, secure logins, and role-based permissions. Only authorized users can access or modify sensitive data.
Detailed activity and audit logs track every user action, making compliance checks easy. Many platforms offer multi-factor authentication and follow industry standards like SOC 2 or ISO certifications for additional peace of mind.
What are the financial benefits of automating purchase orders?
Automating purchase orders saves your team hours of manual data entry and reduces costly errors. It can also help catch duplicate or unauthorized spending. Additionally, you gain clearer real-time visibility into committed spend, allowing better cash flow management and more accurate forecasting.
Overall, automation often leads to faster order processing, improved supplier relationships, and tighter financial controls—all of which contribute to lower operational costs.
How can I ensure audit readiness with purchase order software?
Purchase order management software helps you stay audit-ready. This is done by automatically creating a digital trail of all transactions, approvals, and modifications. You can also easily search, export, or share every PO’s history, making audits faster and less stressful.
Plus, built-in reporting and compliance tools help you demonstrate internal controls and policy adherence for auditors and financial regulators.
How does purchase order software support budget control?
Purchase order system software lets you set and enforce spending limits for teams, departments, or projects. You see real-time budget impact as each PO is created and can flag out-of-budget requests before approval.
Additionally, automatic tracking helps prevent overspending, while customizable reports highlight trends and variances. This ensures consistent oversight and keeps your entire team aligned with organizational budget goals.
What’s Next?
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