19 Best Accounts Payable Audit Software Reviewed In 2024
Best Accounts Payable Audit Software Shortlist
Here's my pick of the 10 best software from the 19 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Accounts payable audit software is a valuable asset for any company. With the right software, teams can improve financial accuracy and enhance compliance. However, finding the right software can be challenging, especially with many available options.
Using my experience with finance and accounting software, I tested and compared several of the top accounts payable audit software available. From there, I compiled my results into detailed reviews to help you find the best software for your needs.
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Best Accounts Payable Audit Software Summary
This comparison chart summarizes pricing details for my top accounts payable audit software selections, helping you find the best one for your budget and business needs.
| Tools | Price | |
|---|---|---|
| Stampli | From $200/month | Website |
| Planergy | Pricing upon request | Website |
| Square 9 | Pricing upon request | Website |
| Lightyear | From $135/month | Website |
| Fidesic | From $59/user/month | Website |
| DataServ | Pricing upon request | Website |
| Symbeo | Pricing upon request | Website |
| Kefron AP | From $250/month | Website |
| ControlPay | Pricing upon request | Website |
| Mineraltree TotalAP | Pricing upon request | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow To Choose Accounts Payable Audit Software
It’s easy to get bogged down in long feature lists and complex pricing structures. Here's a checklist of factors to remember to help you stay focused as you work through your unique software selection process.
| Factor | What to Consider |
| Scalability | Will the software grow with your business? |
| Integrations | Does it integrate with your existing systems? |
| Customizability | Can you tailor the software to your needs? |
| Ease of Use | Is the software intuitive for your team? |
| Budget | Does it fit within your financial constraints? |
| Security Safeguards | Are your data protection needs met? |
Best Accounts Payable Audit Software Reviews
Below are my detailed summaries of the best accounts payable audit software that made it onto my shortlist. My reviews thoroughly examine each tool’s key features, pros and cons, integrations, and ideal use cases to help you find the best one for you.
Stampli boosts team collaboration by centralizing invoice communication and approvals. With its dedicated communication hubs, it reduces email chains, streamlines issue resolution, and improves efficiency in financial workflows.
Why I picked Stampli: Stampli allows communication directly within the invoice, speeding up the review and approval processes. With customizable approval workflows, you can set specific steps. The platform also provides real-time updates and a centralized view of invoice status. Its audit trail functionality records changes, giving you control over document histories.
Standout features & integrations:
Features include in-platform communication that lets your team collaborate on invoices within Stampli. The customizable approval workflows help you control the process so every invoice moves through the proper steps.
Integrations include QuickBooks, NetSuite, Sage Intacct, Microsoft Dynamics, SAP, Oracle, Xero, FreshBooks, Zoho Books, and Intuit.
Pros and cons
Pros:
- Real-time invoice status updates
- Customizable approval workflows
- In-platform team communication
Cons:
- Limited error correction features
- Limited reporting tools
Planergy’s centralized system allows AP teams to monitor budget usage and approvals. It identifies and manages cost-saving opportunities and tracks spending against set budgets in real time.
Why I picked Planergy: Planergy helps monitor expenses and track real time budgets to ensure all costs align with financial goals. Customizable approval workflows let you set up purchase checkpoints and reduce unauthorized spending. You’ll also find reporting options to help you analyze spending patterns and identify savings opportunities. The audit trail feature also keeps every transaction transparent for efficient verification and monitoring.
Standout features & integrations:
Features include spend analysis that helps your team identify areas for cost savings. Customizable approval workflows let you set rules that align with your financial policies. Real-time reporting offers insights into spending patterns, aiding in budget management.
Integrations include QuickBooks, NetSuite, Microsoft Dynamics, SAP, Xero, Intuit, Sage, Oracle, FreshBooks, and Zoho Books.
Pros and cons
Pros:
- Spend analysis reports
- Detailed audit trail logs
- Custom approval workflows
Cons:
- Limited advanced analytics features
- Limited fraud detection tools
Square 8 offers document management that digitally captures, categorizes, and stores invoices and other AP documents. It simplifies accessing records and tracking document histories for compliance and auditing efforts.
Why I picked Square 9: Square 9 has automated file indexing that quickly locates specific documents, a drag-and-drop functionality for uploading and managing documents, and advanced search filters. These features allow you to pull up files based on specific data and make audits faster. Square 9 is good for businesses with extensive documentation, categorization, and retrieval needs.
Standout features & integrations:
Features include advanced document capture that lets you scan, upload, and store files. Your team can benefit from customizable workflows to ensure documents follow the right path from start to finish. Plus, with version control, you’ll have an accurate history of each document, making retrieval and compliance easier.
Integrations include Microsoft Dynamics, QuickBooks, SAP, NetSuite, Sage, Oracle, Salesforce, Xero, FreshBooks, and Intuit.
Pros and cons
Pros:
- Document annotation tools
- Automated file categorization
- Detailed version control
Cons:
- Limited error resolution tools
- Limited compliance monitoring
Lightyear is suitable for tracking invoices and payments in real time. It offers up-to-the-minute AP process visibility, helping companies monitor their AP cycle and control their procurement processes.
Why I picked Lightyear: Lightyear provides real-time tracking for invoices and purchase orders as they progress through the system. Its automated 3-way matching feature helps ensure accuracy by cross-verifying invoices, purchase orders, and receipts. The platform also has detailed reporting tools for insights into your spending patterns and customizable approval workflows to give you control over the process.
Standout features & integrations:
Features include automated invoice processing to speed up data entry and validation, real-time invoice tracking, and easy-to-use audit trails for compliance. The platform also supports multi-currency handling and customizable approval workflows for control and accuracy.
Integrations include Xero, QuickBooks Online, Sage, MYOB, NetSuite, Microsoft Dynamics 365, Intuit, FreshBooks, Zoho Books, and Wave.
Pros and cons
Pros:
- Multi-language document handling
- Advanced data validation
- Built-in audit trail
Cons:
- Restricted customization options
- Limited analytics tools
Fidesic is optimized for QuickBooks users. It simplifies payment processing by automating invoice routing and approvals and supports secure digital payments. It simplifies AP tasks with a user-friendly interface that enhances accuracy.
Why I picked Fidesic: Fidesic offers specialized tools that make managing accounts payable directly from QuickBooks simpler and more efficient. Your team can benefit from its invoice and payment auto-matching and detailed audit trails for tracking changes and maintaining compliance. Fidesic’s dashboard provides an overview of payables, ensuring you stay on top of your financial commitments.
Standout features & integrations:
Features include automated invoice capture that minimizes manual data entry. The approval workflows help you streamline the process of getting invoices approved quickly. Payment scheduling ensures your team can manage cash flow efficiently.
Integrations include QuickBooks, Microsoft Dynamics GP, Sage Intacct, SAP, NetSuite, Xero, FreshBooks, Zoho Books, Wave, and Intuit.
Pros and cons
Pros:
- Detailed audit trails
- Direct integration with ERP
- Automated approval workflows
Cons:
- Limited bulk invoice processing
- No predictive insights
DataServ manages AP processes across international divisions. It automates and standardizes invoice capture, compliance, and workflow management, providing efficient financial tracking and control of global operations.
Why I picked DataServ: DataServ simplifies the processing of high-volume, global invoices with features like automated invoice capture. Its customizable workflows ensure that each invoice follows the correct path, while real-time tracking keeps everyone informed about payment status. The platform’s document archiving lets you store and retrieve invoices easily. DataServ's reporting tools also provide insights into spending patterns and help manage global accounts payable.
Standout features & integrations:
Features include automated invoice capture that helps improve accuracy. You’ll also get customizable workflows that ensure invoices are routed correctly every time. With extensive document archiving, your team can store and retrieve invoices whenever needed, keeping audit trails clear and accessible.
Integrations include SAP, Oracle, Microsoft Dynamics, NetSuite, QuickBooks, Sage, Xero, FreshBooks, Zoho Books, and Intuit.
Pros and cons
Pros:
- Real-time data validation
- Automated compliance checks
- Automated PO matching
Cons:
- No predictive analytics
- Limited error resolution features
Symbeo automates complex invoice workflows and integrates with high-volume financial systems. It can handle large amounts of data, allows multi-department approvals, and streamlines financial workflows.
Why I picked Symbeo: Symbeo automates invoice handling with its document capture and verification features. Its customizable workflows allow your team to set specific checkpoints for accuracy, while its real-time visibility tracks invoices from submission to completion. Plus, audit trails provide clear tracking of document changes, making compliance and oversight efficient for large operations.
Standout features & integrations:
Features include automated data capture, which helps reduce errors in invoice processing. Comprehensive reporting tools provide you with insights into financial performance. Customizable workflows allow your team to optimize processes according to your specific requirements.
Integrations include Oracle, SAP, NetSuite, Microsoft Dynamics, QuickBooks, Sage, Xero, FreshBooks, Zoho Books, and Intuit.
Pros and cons
Pros:
- Customizable workflow checkpoints
- High-volume invoice handling
- Automated document capture
Cons:
- Limited automated compliance checks
- No predictive analytics
Kefron AP enhances data compliance by digitizing and automating invoice management, ensuring document capture, storage, and processing accuracy. It is a streamlined solution for compliance-heavy environments and invoice tracking.
Why I picked Kefron AP: Kefron AP offers built-in compliance checks to help you adhere to regulations. It provides validation tools to ensure your team catches errors before they reach approval, while its automated invoice capture reduces manual entry and promotes consistent data handling. Additionally, it has audit trail capabilities for clear visibility into changes.
Standout features & integrations:
Features include automated invoice capture, real-time visibility into invoice status so you can track each step, and advanced data validation to prevent errors. It supports compliance with detailed audit trails and customizable workflows for efficient invoice management.
Integrations include Sage, Microsoft Dynamics, SAP, Oracle, QuickBooks, Xero, FreshBooks, Zoho Books, Wave, and Intuit.
Pros and cons
Pros:
- Detailed audit trail logs
- Compliance-focused features
- Automatic error detection
Cons:
- Limited invoice formatting
- Limited document archiving options
ControlPay optimizes freight and transportation costs for the logistics industry. It manages complex invoicing needs across multiple carriers and high transaction volumes and automates freight audit processes.
Why I picked ControlPay: ControlPay provides freight auditing capability for the logistics industry. It offers detailed analytics to identify cost-saving opportunities in transportation management and automated invoice matching. The platform’s detailed audit trails help monitor compliance and ensure accuracy in freight payments. ControlPay's user-friendly dashboard lets you track invoices and payments in real time.
Standout features & integrations:
Features include detailed analytics for insights into freight costs and automated workflows for streamlining invoice verification. Its customizable reporting options let you tailor financial insights to match your business requirements.
Integrations include SAP, Oracle, Microsoft Dynamics, NetSuite, QuickBooks, Xero, Sage, FreshBooks, Zoho Books, and Intuit.
Pros and cons
Pros:
- Advanced bidding management
- Cost allocation features
- Detailed audit trails
Cons:
- Limited advanced analytics tools
- Requires specialized training
MineralTree TotalAP centralizes AP management across various business units. It tracks and controls spending at multiple levels and automates invoice capture, approvals, and payments for multi-entity firms.
Why I picked Mineraltree TotalAP: MineralTree TotalAP allows your team to manage invoices from various entities in one platform. It offers automated invoice capture and real-time visibility into payment status. Its customizable approval processes will enable you to maintain control over financial operations, and its document storage makes invoice history accessible for reference and auditing.
Standout features & integrations:
Features include real-time visibility into payables, helping your team track financial activities. Customizable approval processes allow you to tailor workflows to meet your business needs. Automated workflows simplify invoice processing and payment management.
Integrations include NetSuite, QuickBooks, Microsoft Dynamics, Sage Intacct, SAP, Oracle, Xero, FreshBooks, Zoho Books, and Intuit.
Pros and cons
Pros:
- Detailed audit trails
- Real-time payment tracking
- Customizable approval workflows
Cons:
- Limited bulk processing options
- No customizable audit filters
Other Accounts Payable Audit Software
Here are some additional accounts payable audit software options that didn’t make it onto my shortlist but are still worth checking out.
- Quadient
Best for cloud integration
- DOKKA
Best for mid-sized teams
- AvidXchange
Best for automating payments
- Xero
Best for cloud accounting
- Tipalti
Best for international payments
- Sage Intacct
Best for financial reporting
- NetSuite
Best for ERP integration
- Kofax
Best for document capture
- Bill.com
Best for small businesses
Accounts Payable Audit Software Selection Criteria
When selecting the best accounts payable audit software for this list, I considered everyday buyer needs and pain points like data accuracy and compliance requirements. I also used the following framework to keep my evaluation structured and fair.
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these everyday use cases:
- Automating invoice processing
- Managing payment approvals
- Tracking accounts payable status
- Ensuring compliance with regulations
- Generating financial reports
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable dashboards
- Advanced analytics tools
- Multi-currency support
- Dynamic approval workflows
- Integration with ERP systems
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface design
- Ease of navigation
- User customization options
- Speed of task completion
- Clarity of instructions and labels
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates and guides
- Use of chatbots for assistance
- Offering webinars for new users
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 availability of support
- Multiple support channels
- Responsiveness to queries
- Access to a knowledge base
- Quality of personalized assistance
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Pricing transparency
- Alignment with feature offerings
- Cost versus competitor pricing
- Availability of tiered plans
- Flexibility in payment options
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Feedback on reliability
- Satisfaction with the feature set
- Comments on ease of use
- Reports on support experiences
- Overall product satisfaction ratings
Trends In Accounts Payable Audit Software
In my research, I sourced countless product updates, press releases, and release logs from different accounts payable audit software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Powered Analytics: Vendors incorporate AI into AP automation software to provide deeper insights into spending patterns and anomalies. This helps businesses make informed decisions through predictive analytics.
- Blockchain for Transparency: Some AP automation solutions use blockchain technology to enhance transaction transparency and security. This trend is gaining traction as businesses seek more reliable ways to verify and audit financial data.
- Eco-Friendly Initiatives: More accounts payable solutions add features that help companies reduce paper usage and track their carbon footprint. This aligns with the growing demand for regulatory compliance and sustainable business practices.
- Voice-Activated Commands: A few forward-thinking vendors are introducing voice commands to their account payable systems. This trend aims to improve user interaction and efficiency, allowing teams to manage tasks hands-free.
- Enhanced Data Visualization: Accounts payable automation software incorporates more advanced data visualization tools. These tools, such as invoice automation, help users interpret complex data easily through intuitive charts and graphs, making accounts payable department reporting accessible to all team members.
What Is Accounts Payable Audit Software?
Accounts payable audit software helps businesses manage and audit their payables and financial transactions. Finance professionals, accountants, and auditors use these tools to ensure the accuracy, compliance, and efficiency of financial operations.
Automated invoice processing, real-time data access to balance sheets, and customizable accounts payable workflows help track, manage, and optimize accounts payable tasks. These tools provide value by reducing errors, saving time, and improving financial processes.
Features Of Accounts Payable Audit Software
When selecting accounts payable audit software, look for the following key features.
- Automated Invoice Processing: Reduces manual data entry errors and speeds up invoice approvals.
- Real-Time Data Access: Provides up-to-date financial information to help teams make informed decisions quickly.
- Customizable Workflows: Allows businesses to tailor processes to fit their specific financial needs and compliance requirements.
- Multi-Currency Support: Essential for businesses dealing with international transactions to ensure accurate financial management.
- Advanced Analytics Tools: Offers insights into spending patterns and helps identify cost-saving opportunities.
- Centralized Platform: Supports multi-entity operations by providing a single point for managing multiple business units.
- Enhanced Data Visualization: Makes interpreting financial data easier using intuitive charts and graphs.
- Compliance Tracking: Ensures all financial operations adhere to local and international regulations, reducing non-compliance risk.
- Duplicate Payments Detection: Prevents overpayments by identifying and eliminating duplicate invoices and payments.
- Electronic Invoicing: Speeds up invoice processing and accounts receivable with electronic invoicing capabilities.
- Potential Fraud Alerts: Enhances financial security by detecting and alerting potential transaction fraud.
- Three-Way Matching: Ensures accuracy by using automation tools to match purchase orders, invoices, and receipts.
- Payment Discounts Optimization: Takes advantage of early payment discounts with timely and efficient invoice processing.
- Financial Forecasting: Provides insights into financial health and liabilities with forecasting tools and real-time analytics.
- Finance Team Integration: Improves collaboration with features designed for communication among finance teams.
Benefits Of Accounts Payable Audit Software
Implementing accounts payable audit software benefits your team and your business. Here are a few you can look forward to.
- Increased accuracy: Automated invoice processing helps reduce human errors in financial data.
- Time savings: Customizable workflows and real-time data access speed up approval processes and decision-making.
- Cost efficiency: Advanced analytics tools identify areas for cost savings, optimizing your financial management.
- Enhanced compliance: Compliance tracking ensures adherence to regulations and minimizes the risk of penalties.
- Improved transparency: Centralized platforms provide a clear view of financial activities across all business units.
- Environmental impact: Eco-friendly initiatives help reduce paper usage and track your company's carbon footprint.
- User engagement: Voice-activated commands and enhanced data visualization make interacting with financial data intuitive and efficient.
Costs & Pricing Of Accounts Payable Audit Software
Selecting accounts payable audit software requires understanding the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes standard plans, average prices, and typical features of accounts payable audit software solutions.
Plan Comparison Table for Accounts Payable Audit Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoice processing, limited user support, and essential reporting tools. |
| Personal Plan | $5-$25/ user/ month | Automated workflows, basic analytics, multi-currency handling, and email support. |
| Business Plan | $30-$60/ user/ month | Advanced analytics, customizable workflows, enhanced security, and priority support. |
| Enterprise Plan | $75-$150/ user/ month | Full compliance tracking, dedicated account manager, API access, and extensive integration options. |
Accounts Payable Audit Software FAQs
Here are some answers to common questions about accounts payable audit software.
How does accounts payable audit software handle duplicate invoices?
Accounts payable audit software helps spot duplicate invoices by scanning for identical invoice numbers, dates, and amounts, flagging potential duplicates for review. This saves your team time by identifying and separating these duplicates for easier auditing. With configurable settings, you can adjust detection criteria to meet specific requirements.
Can accounts payable audit software integrate with my current ERP system?
Yes, most accounts payable audit software can integrate with major ERP systems, allowing your team to pull data seamlessly into one place. Before choosing software, check its compatibility with your ERP to avoid data migration issues. Many vendors provide integration support, so contact them if you need clarification on compatibility.
What data do accounts payable audit software analyze?
Accounts payable audit software analyzes various data points such as invoice amounts, supplier information, payment terms, and transaction dates. This helps your team identify trends, spot irregularities, and check compliance with internal and external policies. Providing detailed reports assists with monitoring the overall efficiency of your AP department.
How does accounts payable audit software help with fraud detection?
Accounts payable audit software detects fraud by analyzing unusual transaction patterns, identifying unfamiliar vendors, and checking for irregular invoice activity. Alerts can notify your internal controls of potentially fraudulent transactions in real time, allowing immediate follow-up. Implementing regular general ledger audits through this software adds a layer of protection for your finances.
Can accounts payable audit software reduce errors in my AP process?
Yes, accounts payable audit software reduces errors by automating invoice verification and flagging vendor invoice discrepancies. This helps cut down on manual data entry mistakes and miscalculations, improving the accuracy of your payment processing. Plus, it reduces the time stakeholders spend correcting errors so they can focus on more critical tasks.
Does accounts payable audit software offer reporting features?
Most AP audit software has reporting features that give insight into payment performance, vendor activity, and audit history. Customize these reports to highlight specific metrics, helping your team understand the efficiency of the accounts payable process. These reports can also support compliance and audit readiness within your accounting system.
What’s Next?
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