24 Best Expense Management Software of 2025

Sage Expense Management (formerly Fyle) is an expense management software built to help you capture receipts and track expenses as soon as they happen. It works directly with your existing credit cards and lets you submit receipts by text, email, or app, reducing manual work and improving visibility into company spending.

Why I picked Sage Expense Management: Sage Expense Management is an expense management software built to help you capture receipts and track expenses as soon as they happen. It works directly with your existing credit cards and lets you submit receipts by text, email, or app. You can track receipts via text and reconcile card spend automatically, which helps reduce manual work and gives you clearer visibility into company spending.

Standout features & integrations:

Features include AI-powered expense coding, automated policy violation alerts, and budget tracking by department or project. You can also configure approval workflows to match your internal processes, reducing back-and-forth during reviews. Sage Expense Management supports real-time reconciliation on your existing business credit cards, so you can match transactions without issuing new ones. It also offers a mobile app and centralized storage to help your team stay audit-ready.

Integrations include NetSuite, Sage Intacct, Xero, QuickBooks Online, QuickBooks Desktop, Sage 300 CRE, TravelPerk, Bamboo HR, Gmail, Outlook, and Slack.

Rippling Spend caters to businesses needing an intuitive expense management solution that integrates with existing HR and financial tools. It appeals to HR professionals, finance teams, and business leaders across industries by offering automated workflows, customizable policies, and real-time analytics. This platform addresses challenges in financial efficiency and control by providing global spend tracking and automated policy controls.

Why I Picked Rippling Spend

I picked Rippling Spend because its automated approval workflows stand out as an efficient solution for businesses looking to streamline financial processes. The platform allows you to create advanced workflows based on specific data inputs, ensuring that approvals are routed to the right people at the right time. With features like customizable approval rules and real-time analytics, Rippling Spend helps your team maintain compliance with company policies while reducing administrative overhead. This makes it an appealing choice for organizations aiming to enhance operational efficiency and manage expenses more effectively.

Rippling Spend Key Features

In addition to its exceptional automated approval workflows, Rippling Spend offers a variety of features designed to enhance your team's expense management capabilities.

• Custom Policies: Automates and enforces specific spending rules tailored to your company's needs, optimizing approval workflows.
• Expense Tracking: Monitors all expenses, including corporate card usage and payroll, from a single interface, providing a comprehensive view of company spending.
• Card Controls: Provides customizable spending limits and controls for corporate cards, allowing you to manage spend proactively.
• Receipt Management: Automatically requests and organizes receipts for corporate card transactions, simplifying record-keeping and auditing processes.

Rippling Spend Integrations

Integrations include PayPal, 1Password, YubiKey, Carta, Zendesk, and various HR, finance, and IT applications.

For those seeking an effective expense management solution, Deel offers a unique approach, especially for businesses that deal with global operations. By integrating expense management into its payroll and HR platform, your team can track and process employee expenses while adhering to various local regulations. This setup not only simplifies financial tasks but also delivers valuable insights through its reporting tools, helping your business manage spending and remain financially agile.

Why I Picked Deel

I picked Deel for its exceptional capability in supporting global teams with expense management, making it a standout choice for businesses operating across multiple countries. Deel's platform allows your team to submit expenses in any currency, automatically converting them for seamless reimbursement in the next payroll cycle. This feature, combined with a centralized view of all expense submissions, ensures compliance with local regulations and reduces administrative burdens. By simplifying the expense reporting process, Deel enhances financial management and transparency, making it an invaluable tool for companies wanting to maintain a clear and organized financial structure globally.

Deel Key Features

In addition to its global team capabilities, Deel offers a suite of features that enhance its appeal as an Expense Management Software.

• Automated Expense Tracking: This feature allows your team to automatically track expenses, reducing manual entry and minimizing errors.
• Customizable Approval Workflows: You can tailor approval processes to fit your organization's structure, ensuring that expenses are reviewed and approved efficiently.
• Integration with Accounting Systems: Deel seamlessly integrates with existing accounting software, allowing for a smooth transfer of financial data and reducing administrative workload.
• Real-Time Reporting and Analytics: This feature provides instant access to financial reports, enabling you to monitor spending patterns and make informed budgetary decisions.

Deel Integrations

Integrations include Expensify, QuickBooks, Google Workspace, Slack, JIRA, HubSpot, BambooHR, Workday, Xero, Salesforce, Microsoft Teams, and Zendesk.

For businesses seeking to refine financial processes, Ramp provides an AI-driven expense management solution that simplifies expense tracking and compliance. Tailored for organizations aiming to automate expense reporting and approval workflows, it reduces manual tasks and enhances operational efficiency. With real-time analytics and integration with accounting systems, Ramp ensures precise financial management, enabling your team to concentrate on strategic priorities.

Why I Picked Ramp

I picked Ramp as a standout choice for expense management software because its automated expense reporting features drastically reduce manual intervention, a key issue for many finance teams. With its ability to automatically submit expenses via SMS or mobile app, and match receipts using AI-powered OCR, Ramp saves valuable time and minimizes errors. The platform's real-time insights into spending empower your team to make informed budget adjustments, while its seamless integration with existing accounting systems ensures streamlined financial reporting. These capabilities make Ramp an ideal solution for businesses looking to enhance efficiency and maintain precise control over expenses.

Ramp Key Features

In addition to its automated expense reporting capabilities, Ramp offers several other features that enhance its utility for managing business expenses:

• Card Management: Provides unlimited physical and virtual corporate cards with granular controls and real-time tracking, ensuring you maintain oversight of all transactions.
• Approval Workflows: Customizable rules for expense approvals are integrated with HRIS, allowing your team to enforce policies effectively and streamline the approval process.
• AI Agents: These autonomous controllers enforce policies with high accuracy and offer omnichannel support for employee inquiries, reducing administrative burdens.
• Analytics & Reporting: Real-time dashboards and AI-driven recommendations provide you with audit-ready reports for compliance, enabling better financial analysis and decision-making.

Ramp Integrations

Integrations include NetSuite, QuickBooks, Xero, Amazon Business, American Airlines AAdvantage Business, DoorDash, and Egencia. Ramp also offers an API for custom integrations.

Klippa SpendControl is a cloud-based solution designed to simplify how you handle business expenses. By leveraging advanced technologies, it automates the process of submitting, approving, and processing expenses, reducing the time and effort required for these tasks.

Why I picked Klippa SpendControl: I like its use of optical character recognition (OCR) technology. This feature automatically extracts data from receipts and invoices, eliminating the need for manual data entry and reducing errors. Additionally, Klippa offers customizable approval workflows, enabling you to set up multi-level authorization processes that align with your company's policies.  Additionally, the dashboard feature provides a real-time overview of all expenses, so you're always aware of where your money's going and can make informed decisions quickly.

Standout features & integrations:

Standout features include fraud detection to maintain integrity over your expense management process, the ability to convert foreign currencies based on daily rates or set your own rate, integration with Google Maps for accurate mileage claims, and the option to export data in various formats such as XLSX, CSV, XML, UBL, and PDF. 

Integrations include AFAS Software, SAP, Exact Online, Odoo, Twinfield, Oracle Netsuite, Xero, Okta, QuickBooks, and Microsoft Entra ID.

For those seeking an efficient expense management solution, FreshBooks offers a user-friendly platform tailored for small business owners and freelancers. With features like automatic bank syncing, mobile receipt scanning, and easy categorization for tax purposes, you can effortlessly track expenses and maintain organized financial records. Whether you're billing clients for expenses or managing project budgets, FreshBooks provides the tools you need to focus on growing your business.

Why I Picked FreshBooks

I picked FreshBooks for its standout feature in mobile receipt scanning, which is particularly beneficial for those who need efficient expense management. With the ability to scan both paper and digital receipts, FreshBooks automatically captures crucial details like merchant information, totals, and taxes, significantly reducing the need for manual data entry. This feature not only keeps your financial records updated by linking to bank accounts or credit cards, but it also stores receipts in the cloud for easy access and organization during tax season. As a result, you can categorize expenses easily and ensure nothing is missed when invoicing clients, making it an invaluable tool for small businesses and freelancers.

FreshBooks Key Features

In addition to its mobile receipt scanning capabilities, FreshBooks offers several features designed to enhance your expense management experience.

• Expense Tracking: Easily categorize and track all your business expenses with automatic updates from linked bank accounts.
• Multi-Currency Support: Manage expenses and invoices in different currencies, making it ideal for businesses operating globally.
• Project Budgeting: Set and monitor project budgets to ensure you stay on track with your financial goals.
• Time Tracking: Record billable hours directly within FreshBooks, ensuring accurate invoicing for your clients.

FreshBooks Integrations

Integrations include HubSpot, Gusto, Wagepoint, Mailchimp, Stripe, Shopify, PayPal, Zoom, Slack, and Trello.

Discover a solution that simplifies your purchasing processes and enhances control over your expenses with Precoro. Ideal for businesses of all sizes, this AI-driven platform integrates with popular accounting systems like NetSuite and QuickBooks, offering features such as vendor management and invoice approval. With Precoro, you can manage spending across different projects and locations, giving your team the tools they need for better efficiency and compliance.

Why I Picked Precoro

I picked Precoro because it excels in setting budget limits, a crucial feature for expense management. Its platform allows you to specify budget constraints for various departments and projects, ensuring that your spending aligns with financial objectives. With real-time visibility into expenses, you can monitor compliance and receive alerts to prevent overspending. Additionally, features like automated approval processes and three-way matching enhance financial oversight, making Precoro a reliable choice for maintaining fiscal discipline.

Precoro Key Features

In addition to setting budget limits, Precoro offers a range of features designed to enhance your expense management processes.

• Centralized Tracking: This feature allows your team to track all expenditures from a single platform, providing comprehensive visibility into spending activities.
• Automated Reimbursement: Precoro automates the reimbursement process, reducing manual data entry and minimizing errors, ensuring timely processing of expense claims.
• Advanced Reporting Capabilities: With customizable reports, you can analyze spending patterns, identify cost-saving opportunities, and make informed financial decisions.
• Mobile Access: Your team can manage expenses on-the-go, accessing the platform from any device, which supports real-time decision-making and approvals.

Precoro Integrations

Integrations include QuickBooks Online, NetSuite, Xero, Amazon, Google, Power BI, Slack, HiBob, Keycloak, and JumpCloud.

QuickBooks Online is an accounting platform designed for small business owners and self-employed professionals. It helps you manage expenses, track bills and purchases, and view cash flow all in one place. By organizing your finances, it simplifies reporting and keeps your records accurate.

Why I picked QuickBooks Online:

QuickBooks Online is best if you want an affordable and efficient way to handle expense reporting. You can automatically sort receipts, reclassify multiple transactions in bulk, and keep your categories organized. Its dashboard gives you a clear view of spending and cash flow, helping you make smarter financial decisions. Plus, it offers a self-employed plan that makes it easier for solo entrepreneurs to stay on top of their finances.

Vidhi Mehta, an accountant with 8+ years experience, discussed her admiration for QuickBooks' expense management features. She said, "When I started using the recurring transactions feature for monthly expenses, it made a big difference. Things like rent, utilities, and subscriptions are now set up to record automatically each month. I don’t have to re-enter the same information over and over, and it ensures nothing gets missed."

Standout features & integrations:

Features include receipt scanning that organizes expenses automatically, cash flow tracking with clear dashboards, and bulk transaction reclassification to save time. These features help you reduce manual work and stay accurate with your financial reporting.

Integrations include PayPal, Stripe, Square, Shopify, Gusto, Bill.com, Expensify, Amazon Business, eBay, and Etsy.

Slash is an expense management platform that combines corporate cards, business banking, and advanced analytics to simplify financial oversight for growing companies. It gives teams the flexibility to manage spending through high-yield business accounts and cashback-enabled cards while maintaining visibility across every transaction.

Why I picked Slash: I picked Slash because it turns everyday company spending into an opportunity to earn money back. Its unlimited cashback on corporate card purchases helps you offset operational costs while keeping your finances organized in one place. You can issue unlimited virtual or physical cards, set custom spending limits, and monitor usage in real time. I also like that its real-time analytics let you instantly see where your money is going, which can help you catch irregular spending patterns early.

Standout features & integrations:

Features include customizable user controls for managing permissions and limits, high-yield business accounts that can grow your company’s idle funds, and automated transaction categorization to make reporting more efficient. The platform also supports same-day ACH transfers and FDIC-insured checking for added security and compliance.

Integrations include QuickBooks, Google Sheets, Notion, Airtable, Email, Webhook, Amplitude, Zapier, Slack, NetSuite, Xero, and Stripe.

Airwallex is a global payments and financial platform designed to help businesses manage international operations efficiently. It offers a comprehensive suite of tools including multi-currency business accounts, high-speed international transfers, and multi-currency corporate cards.

Why I picked Airwallex: I selected Airwallex for its ability to manage both virtual and physical company and employee cards, which support multiple currencies. This is particularly beneficial for businesses operating on a global scale, as it allows for tracking and managing expenses incurred in different countries. Its expense-tracking capabilities also include real-time spend visibility all integrated into one platform.

Standout features & integrations:

Standout features include local currency accounts with local bank details, international transfers, borderless cards, and automated domestic and international bill payment workflows.

Integrations include popular accounting tools like Xero, QuickBooks, NetSuite, Zoho Books, Sage, and Odoo, ecommerce marketplaces like Amazon and TikTok Shop, and platforms like Shopify, WooCommerce, Lazada, Shopee, and Magento.

Emburse is an expense management platform that helps businesses control and track spending while reducing manual work. It’s designed for teams that want to simplify expense reporting and gain better visibility into financial data. The system provides tools for creating, submitting, and approving expenses from any device.

Why I picked Emburse:

Emburse is best if you want to cut down the time your team spends managing expenses. You can set up virtual and physical cards with built-in spending rules, making it easier to stay compliant with company policies. Mobile receipt capture and reminders keep everyone on track without paperwork piling up. Role-based permissions and approval flows give you confidence that spending is monitored, and automated categorizations make reporting much simpler.

Standout features & integrations:

Features include fraud protection to safeguard your business, Apple Wallet and Android Pay support for quick payments, and customizable approval flows that let you adapt rules to your organization’s structure. These features ensure smoother processes while giving you better control over expenses.

Integrations include NetSuite, Sage Intacct, QuickBooks, Xero, Salesforce, Chrome River, and Certify.

Airbase is a comprehensive spend management platform that simplifies expense management, accounts payable (AP), and corporate card spending.

Why I picked Airbase: I chose Airbase for the list because of its robust AP automation capabilities that significantly reduce manual work and improve accuracy in financial operations. Its comprehensive suite of tools and features offers unmatched consolidation and control, making it an ideal choice for businesses looking to automate their accounts payable processes. It automates the entire procure-to-pay cycle and integrates seamlessly with accounting systems, ensuring that all financial data is synchronized and up-to-date. 

Standout features & integrations:

Standout features include AI-powered automation for expense management, real-time reporting, and an automatic audit trail that ensures compliance and control. Its receipt management system and mobile app enhance the user experience by allowing for easy submission and tracking of expenses.

Integrations are available natively with a variety of systems, including NetSuite, Sage Intacct, QuickBooks, Microsoft Dynamics, HRIS, Jira, Ironclad, DocuSign, Asana, Slack, TravelPerk, SSO. It supports over 70 ERP systems through its ERP Integration API. Additionally, it offers credit card integration with American Express and Silicon Valley Bank Card.

Navan is a sophisticated expense management solution that simplifies business expense tracking, reporting, and reconciliation. It integrates travel and expense management into a unified platform, making it a versatile tool for companies that require detailed financial oversight and real-time operational control.

Why I picked Navan: I selected Navan for its user-friendly user interface and various integration capabilities, which stand out from other expense management tools. Navan is renowned for its user-centric design, which facilitates an intuitive user experience, making it the best choice for businesses prioritizing ease of use and efficient process management. This emphasis on user experience is particularly beneficial for frequent travelers and finance teams who handle extensive expense reporting.

Standout features & integrations:

Standout features include real-time expense tracking, automated policy compliance alerts, and the ability to manage expenses directly from a mobile app. These features ensure that expenses are tracked and managed efficiently, adhering to company policies without constant manual oversight. Additionally, Navan supports integration with major ERP systems like SAP and Oracle, enhancing its functionality within diverse IT ecosystems​.

Integrations are available natively with significant platforms such as SAP, Oracle, Xero, Salesforce, Slack, Okta, Zoom, and Microsoft Teams.

Zoho Expense is an expense management tool that automates expense recording and tracking.

Why I picked Zoho Expense: I selected Zoho Expense for this list due to its exceptional receipt scanning capability, which sets it apart from other expense management tools. I determined it to be the best for auto-scanning receipts as it offers a streamlined approach to digitizing and organizing receipts, making expense reporting more efficient.

Standout features & integrations:

Zoho Expense excels with features like automatic receipt scanning, multi-currency expenses, and integration with accounting software. It simplifies expense report creation and provides real-time expense tracking. 

Integrations are available natively with Zoho Books, Zoho CRM, Zoho Invoice, Zoho People, QuickBooks Online, QuickBooks Desktop, Slack, Office 365, G Suite, and Salesforce.

Webexpenses is a comprehensive expense management tool designed to simplify and streamline the processes of tracking, managing, and reporting business expenses.

Why I picked Webexpenses: I chose Webexpenses because of its robust functionality and ease of use, which significantly stand out in the crowded market for expense management tools. It's especially adept at tracking mileage, providing precise and easy-to-manage logs ideal for businesses requiring detailed travel expense records. The tool's ability to integrate with major ERP and accounting systems makes it a top pick for organizations looking to enhance their financial operations.

Standout features & integrations:

Webexpenses has powerful features such as Google Vision-powered OCR for receipt scanning, drag-and-drop expense reporting, and intelligent receipt matching that enhance its utility. Its mobile app allows for expense management on the go, which is crucial for modern businesses. The tool also supports multi-currency and multi-approver workflows, which is essential for global companies.

Integrations include a wide range of systems, including Access, Acumatica, Deltek Costpoint, Era Link, Exchequer, Infor, Micronet, Microsoft Dynamics, Microsoft Great Plains, Microsoft NAV, MRI, MYOB, Netsuite, Oracle, Pegasus, Peoplesoft, Prolaw, Pronto, Quickbooks, Reckon, Sage Intacct and other Sage products, SAP S4 Hana and other SAP products, Xero, and many others.

Expensify is a powerful expense management tool built to automate and simplify how businesses and individuals track, manage, and report spending. From receipt scanning to global reimbursements, it helps finance teams maintain accurate, real-time oversight of expenses across regions and departments.

Why I picked Expensify: I chose Expensify for its SmartScan technology and AI-driven automation. With SmartScan, you can capture receipts with a quick photo, instantly converting them into accurate digital records—no manual entry required. Expensify also supports global reimbursements in local currencies, making it a strong fit for organizations with international teams. Its AI automatically categorizes expenses and flags policy violations, reducing errors and ensuring compliance while saving valuable time.

Standout features & integrations:

Features include built-in travel booking with policy controls for managing trip-related spending, real-time corporate card management, and automatic syncing with accounting systems to keep financial data precise and current. Together, these capabilities streamline expense tracking, enforce compliance, and enhance reporting accuracy.

Integrations include QuickBooks, NetSuite, Xero, ADP, Uber, Lyft, Taxback, Kayak, FreshBooks, Wave, Salesforce, and Dropbox—making it easy to centralize financial data across your business ecosystem.

SAP Concur Expense is a powerful automated expense management solution built to help organizations control spending, detect fraud, and streamline reimbursement processes. Designed for enterprise use, it provides a unified platform to manage expenses, invoices, and travel—all while maintaining compliance and financial transparency.

Why I picked SAP Concur Expense: I chose SAP Concur Expense for its enterprise-grade capabilities in spend tracking and policy enforcement. Its robust expense monitoring tools help identify unauthorized or out-of-policy spending, while advanced fraud detection adds an extra layer of protection. The software’s budget management tools give finance leaders real-time insight into spending trends, enabling better forecasting and control. Additionally, its automation of the accounts payable process reduces manual work, speeds up reimbursements, and enhances accuracy across financial operations.

Standout features & integrations:

Features include data analytics that uncover spending patterns for strategic decision-making, built-in travel management for managing itineraries and expenses in one place, and automated invoice processing that minimizes manual data entry. Together, these features give finance teams full visibility into organizational spending from submission to settlement.

Integrations include SAP, NetSuite, App Center, Microsoft Dynamics, Oracle, QuickBooks, Xero, ADP, Uber for Business, Kantata OX, and Workato.

Rydoo is an intuitive expense management platform that streamlines reporting, approvals, and reconciliation for modern businesses. It’s designed to automate repetitive financial tasks, ensure compliance, and give finance teams greater control over spending across the organization.

Why I picked Rydoo: I chose Rydoo for its automation-driven approach to expense management. Its custom policy rules automate approvals, cutting down on manual review time, while AI-powered receipt scanning captures expense details instantly and accurately. Rydoo also supports credit card reconciliation, ensuring every transaction is matched and accounted for — improving oversight and reducing financial discrepancies. Together, these capabilities free up finance teams to focus on more strategic priorities.

Standout features & integrations:

Features include mileage tracking and per diem management for traveling employees, as well as smart corporate cards that offer real-time visibility into company spending. Rydoo also ensures compliance with local regulations, making it a reliable choice for multinational organizations with complex reporting requirements.

Integrations include Microsoft Dynamics 365 Business Central, NetSuite, VAT IT, SAP S/4HANA, Workday, Amex GBT Egencia, Uber, Lyft, Mastercard, American Express, and Visa — allowing for seamless synchronization across accounting and travel systems.

Xero streamlines expense management for small businesses with its comprehensive features. It is the best for small businesses due to its tailored financial tools and services.

Why I picked Xero: I selected Xero for its strong reputation among small business accounting software. Its focus on simplifying accounting for smaller operations and providing essential financial tools makes it a standout choice. Xero is best for small businesses because it delivers a suite of features that directly address the unique challenges faced by small business owners in managing their finances.

Standout features & integrations:

Standout features include easy invoice creation, expense claims, bank reconciliation, and detailed financial reporting. These tools are crucial for small businesses to maintain control over their finances. 

Integrations include Hubdoc, Gusto, Stripe, PayPal, WorkflowMax, Square, Expensify, Vend, Deputy, and Shopify.

Paylocity is a dynamic platform designed to help businesses streamline expense management and improve financial visibility. It simplifies tracking and reporting while supporting collaboration across departments like HR, finance, and IT — making it a strong choice for organizations seeking unified financial oversight.

Why I picked Paylocity: I chose Paylocity for its automated expense reporting and real-time tracking capabilities. These features eliminate manual data entry and ensure that expenses are captured and categorized accurately as they occur. Its seamless integrations with major accounting systems make reconciliation easier and keep financial records consistently accurate. By centralizing financial data, Paylocity enables teams to make faster, data-driven decisions and align more effectively across functions.

Standout features & integrations:

Features include automated expense reporting that minimizes manual processes, real-time expense tracking for up-to-the-minute visibility, and strong integration capabilities that ensure data accuracy across systems. Together, these tools empower teams to make timely financial decisions and maintain reliable reporting.

Integrations connect Paylocity with key platforms such as Indeed, Ironclad, Jira Software, Timeero, 15Five, Acumatica, JazzHR, Salesforce, Slack, Smartsheet, Snagajob, and Zendesk — enhancing collaboration and ensuring smooth data flow across your organization.